Freelance Event Specialist - Hamilton, Canada

Visit.org; Hamilton; On-site; CAD 60,000 - 80,000; Part time

Job summary

Visit.org is looking for a Freelance Event Specialist in Hamilton to manage logistics for engaging in-person events. Ideal candidates will have corporate event experience, excellent communication skills, and the ability to thrive in a fast-paced startup environment. This role offers flexibility and diverse responsibilities, ensuring high-quality experiences for participants.

Benefits

Flexible scheduling

Local role with per-event contracts

Qualifications

• Fluent in English with excellent communication skills.
• Experience managing large-scale and intimate events.
• Ability to work flexible hours, including nights and weekends.

Responsibilities

• Coordinate all event details including shipping materials and staffing.
• Manage onsite responsibilities such as setup and problem-solving.
• Oversee check-in processes, providing a welcoming environment.

Skills

Communication

Problem-solving

Organizational skills

Interpersonal skills

Job description

Visit.org is seeking an experienced and responsible Freelance Event Specialist based in Hamilton, Canada, to manage logistics for upcoming in-person events held in various locations nearby. The ideal candidate will have corporate event experience, an entrepreneurial spirit, a passion for our mission, and the energy and discipline to thrive in a start-up tech environment.

About Us

Visit.org helps companies discover and book social impact team experiences led by local nonprofits across 90+ countries. Our platform offers scalable, culturally appropriate content for purpose-driven employee and client engagement, serving clients like Colgate, Paramount, Visa, and others.

Responsibilities

1. Coordinate all event details, including shipping materials and staffing, and serve as the onsite coordinator for engaging, team-building activities that support a cause.
2. Participate in virtual planning meetings with all stakeholders prior to each event.
3. Manage onsite responsibilities such as setup, alignment with the team, teardown, site cleanup, problem-solving, and ensuring a high-quality experience.
4. Represent and lead the Visit.org team at events, resolving issues as they arise.
5. Coordinate roles and responsibilities among event staff, nonprofit partners, venues, and corporate clients.
6. Oversee check-in processes, providing a welcoming environment for guests.
7. Address and resolve logistical issues like missing supplies or technical challenges.
8. Communicate updates and share media with the Events Team during events.
9. Assist with post-event cleanup, packing, and shipping of materials.

Qualifications

• Fluent in English with excellent communication skills.
• Based in Hamilton, Canada.
• Flexible schedule with availability for per-event contracts.
• Experience managing large-scale and intimate events, with a track record of high-quality execution.
• Resourceful, solutions-oriented, and able to work under pressure.
• Quick thinker with problem-solving skills for dynamic situations.
• Organized, detail-oriented, and proactive.
• Enjoy building customer relationships and providing excellent service.
• Experience facilitating groups and managing group dynamics.
• Available to work flexible hours, including nights and weekends, and willing to travel locally.
• Strong interpersonal skills, especially in fast-paced environments.
• Comfortable engaging with large crowds.

Physical Demands

• Ability to lift, slide, and carry up to 30 lbs.
• Ability to stand for extended periods.

What We Offer

• This is a local, in-person, per-event contract role in Hamilton, Canada. Candidates must already reside in Hamilton; no relocation packages are provided.