Fredericton Administrative Assistant (EXM) (N-B) PCN 1154803

This is the life-changing opportunity you've been looking for.

Horizon Health Network in beautiful New Brunswick is looking for an Administrative Assistant to join our team!

Horizon Health Network (Horizon) is seeking a committed, driven, motivated, detail-oriented, and dependable individual to join our team as an Administrative Assistant for the Fredericton Medical Staff Office. The ideal candidate will have experience providing office management and organizational support.

Why you should work here

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.

This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Who you are

You have worked in an Administrative Assistant role for a minimum of three years. You have a high school/secondary graduation level and completed courses in business administration at college (certificate) or university level.

You have experience in demonstrating professionalism, critical thinking, good judgement, showing initiative and being action oriented. You have an advanced proficiency level in Microsoft Office applications. Previous experience in healthcare would be considered an asset.

Written and spoken competence in English is required at an advanced level.

What you will do

MSO Administrative Support

• Reception for Medical Staff Office, including follow-up of various telephone and email requests.
• Various administrative tasks to support Senior Executive Medical Director and local Chief of Staff, VP Medical and CEO.

Physician Engagement and Recruitment Documentation for Salaried Physicians

• Prepare offer letters for salaried physicians' positions.
• Manage requests from salaried physician and admins, ordering, time related questions etc.
• Manage pro-rated leave requests sent in.
• Assist with PCN (position control number) requests, job ads etc.
• Ensure all compensation, benefits, and employment terms are clearly articulated.
• Maintain confidentiality and precision in all offer documentation.
• Process and manage administrative documentation including travel expenses, physician services reports, and purchase orders.
• Time tracking system for all salaried physicians and salaried admins using UKG.

Fee-for-Service (FFS) Physician Agreements

• Prepare offer letters for fee-for-service physician positions.

Locum Physician Management

• Prepare offer letter for both short-term and recurring locum positions.
• Develop clear documentation outlining assignment duration, compensation, expectations, and performance metrics.
• Locum tracker for Medicare.
• Process and manage administrative documentation including travel expenses, physician services reports, and purchase orders.

Locum Expense Management

• Manage expense management protocols for locum physicians.
• Manage reimbursable expenses, including travel, accommodation, and professional development costs.
• Expense tracking and management systems.
• Ensure compliance with organizational financial policies and tax regulations.
• Provide transparent reporting mechanisms for expense tracking and budgeting.

Physician Onboarding and Orientation Program

• Coordinate comprehensive orientation process including:
• IT system access setup.
• Username and email account creation.
• Scheduling mandatory training sessions.
• Coordinating access card and security clearance.
• Comprehensive hospital facility tour.
• Introduction to key departmental contacts.
• Manage onboarding checklists for different physician categories.

Interested? Apply Today!

To learn more, visit MyHorizonCareer.ca/management-business-professionals/

Horizon Health Network (Horizon) only accepts online applications.

About Horizon's Recruitment Process

We thank all applicants who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Horizon's recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon's hiring purposes.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.