FOI & Records Management Analyst

District of North Vancouver; North Vancouver; On-site; CAD 150,000 - 200,000; Full time

Job summary

The District of North Vancouver seeks a dedicated FOI & Records Management Analyst for their Legislative Services Department. This role involves overseeing FOI requests, ensuring compliance with privacy legislation, and contributing to privacy assessments. The successful candidate will benefit from a supportive work environment and opportunities for professional growth.

Benefits

Professional development opportunities

Nine-day fortnight

Family-friendly workplace culture

Qualifications

• Completion of Grade 12 with related post-secondary education.
• Experience in a public sector environment preferred.

Responsibilities

• Process public access requests and advise on information release.
• Draft Privacy Impact Assessments and develop records management procedures.
• Participate in various records management projects.

Skills

Knowledge of privacy legislation

Knowledge of FOI process

Experience writing PIAs and ISAs

Ability to interpret FIPPA

Knowledge of records management principles

Ability to maintain records management system

Effective communication skills

Education

Privacy or records management program

Tools

M365

Job description

District of North Vancouver
FOI & Records Management Analyst

JP#25-42

Home to vast parkland and attractions including Grouse Mountain, Lynn Canyon and Capilano Suspension Bridge, the District of North Vancouver is inspired by nature, and enriched by people. Designated one of BC’s Top Employers for six years, the District offers exciting professional development opportunities and a competitive total compensation package including a nine-day fortnight. This is an exciting time to join the District, as we embark on a range of initiatives to transform digital service delivery, customer experience, and our approach to climate action. Known for being a flexible, family-friendly employer with an inclusive workplace culture, the District of North Vancouver is an exceptional place to work. If you are civic-minded and interested in making an impact on people and businesses on the beautiful North Shore, consider working for the District of North Vancouver.

A regular full-time opportunity is available in our Legislative Services Department for an FOI & Records Management Analyst. This is specialized privacy and records management work involving administration of the Freedom of Information and Protection of Privacy Act (FIPPA) requirements and supporting the DNV’s records management functions. You will process requests for access to information from the public, recommending the release or withholding of specific information. You will coordinate the drafting of Privacy Impact Assessments (PIAs) and Information Sharing Agreements (ISAs) and complete special projects requiring research and compiling reports, as required. You will also participate in a variety of records management projects. Considerable independence of judgement and action are exercised in matters which are within the framework of established procedures, but policy or unusual problems are referred to the Records Management and Privacy Advisor who reviews the work for overall results and conformance with established records management practices and policies.

You will have:

• Considerable knowledge of the privacy legislation, rules and regulations in BC.
• Practical knowledge of the FOI process, and of related principles and practices in BC.
• Practical experience of writing PIAs and ISAs, as well as privacy related policies and guidance, preferably in the public sector environment in BC.
• Ability to interpret and apply the provisions of the Freedom of Information and Protection of Privacy Act, regulations and Commissioners’ Orders.
• Considerable knowledge of the principles, practices and techniques of records management and archives.
• Familiarity with software applications used in a modern office, preferably M365.
• Experience in providing guidance to staff on privacy and records management processes, policies, and procedures.
• Ability to make decisions in the light of established precedents and to exercise resourcefulness in dealing with new situations.
• Ability to maintain and control a departmental records management system and to participate in the development and implementation of new or revised records methods and procedures.
• Ability to prepare, maintain, update and retrieve a variety of materials and to search records, compile information and prepare related reports.
• Ability to establish and maintain effective working relationships with a variety of internal and external contacts and to provide advice, information and assistance to same.
• Ability to communicate effectively, both orally and in writing.
• Considerable knowledge of business English, spelling, punctuation and arithmetic.
• Knowledge of modern office practices and procedures.
• Ability to work under pressure and to exercise tact in dealing with contentious matters.

Qualifications
Completion of Grade 12 supplemented by a privacy or records management program at a post-secondary institution including courses in information and records management, FIPPA and FOI, plus considerable related experience; or an equivalent combination of training and experience.

Details
Salary: The pay range for this unionized position is $37.58 - $44.22 per hour based (2024 rates).
Hours of Work: 35-hour work week (Compressed work schedule available).

Apply
The District of North Vancouver is committed to creating a diverse, inclusive, and accessible work environment. If you have what we’re looking for and have a passion to serve people and the community, a demonstrated understanding of safety, a commitment to supporting a healthy and safe workplace, and a willingness to take further safety training as required, we would like to hear from you. Please apply on-line at https://careers.dnv.org by July 25, 2025, to be considered.

If you require accommodation to participate in the recruitment process, please inform us when we contact you.

We thank you for your interest in employment with the District of North Vancouver and advise that only those shortlisted for an interview will be contacted.

We respectfully acknowledge the Coast Salish peoples, specifically the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səlilwətaɬ (Tsleil-Waututh), on whose ancestral lands the District of North Vancouver is located.