FOI & Policy Analyst

Skilled Trades Ontario; Mississauga; On-site; CAD 56,000 - 67,000; Full time

Job summary

Skilled Trades Ontario in Ontario is seeking a Freedom of Information (FOI) and Policy Analyst to support FOI requests and policy development. The role reports to Corporate Secretary and Coordinator of Legal Affairs and offers a regular full-time schedule with a competitive hourly salary range.

Responsibilities include maintaining FOI processes, coordinating information gathering, and assisting with Privacy Impact Assessments and policy drafting.

Qualifications

• A relevant diploma, certificate, or undergraduate degree in Public Administration, Political Science, Law, Information Management, or related field.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Good organizational and time management skills, with the ability to manage multiple tasks.
• Experience with FOI requests and requests for disclosure.

Responsibilities

• Maintain and improve the FOI process and ensure staff training on FOI and legislative changes.
• Triage, manage, track, and log FOI requests and requests for disclosure in line with legislation and best practices.
• Draft correspondence and coordinate the gathering of information for FOI responses.
• Support in preparing reports and statistics on FOI activity and ensure compliance with privacy laws.

Skills

Project management

Written communication

Oral communication

Attention to detail

FOI experience

Education

Bachelor's/ diploma in public admin or related field

Tools

Microsoft Office

Job description

SKILLED TRADES ONTARIO – Freedom of Information (FOI) and Policy Analyst

JOB OPPORTUNITYPosition Title: Freedom of Information (FOI) and Policy AnalystPosition Type: Regular/Full-Time – *OPSEU representedJob Band: 9Salary Range: $40.59 to $48.51/hourHours of work: 36.25 hours/weekReporting to: Corporate Secretary and Coordinator of Legal AffairsThis posting is applicable to: Internal/External ApplicantsSkilled Trades Ontario (STO) is a Crown agency responsible for skilled tradescertification in Ontario, which includes:

standards and certification exams.

• Administering apprenticeship programs, including approving apprentices andsponsors, registering training agreements and assessing applications forapprenticeship program completion.
• Issuing certificates of apprenticeship to completed Ontario apprentices.
• Assessing experience and qualifications of individuals who have not completed
• Administering exams, including certifying exams, in all trades subject to
• certifying exams.
• Issuing Certificates of Qualification in all trades with certifying exams.
• Renewing Certificates of Qualification in compulsory trades.
• Maintaining a Public Register of people authorized to work in compulsory
• Researching apprenticeships and the trades.

The Freedom of Information (FOI) and Policy Analyst at Skilled Trades Ontario (STO)provides support in the administration of Freedom of Information (FOI) requests andcontributes to the development and implementation of internal policies and procedures.Responsible for ensuring timely, accurate, and compliant responses to informationrequests, while also assisting in policy research, drafting, and coordination activities.The ideal candidate will have strong organizational skills, attention to detail, and aninterest in public administration, transparency, and policy development. This is anexcellent opportunity for someone looking to build experience in governance,compliance, and policymaking.

Responsibilities: Freedom of Information (FOI) Support

• Maintain and improve the Agency’s FOI process.
• Ensure that appropriate staff members have an appropriate level of training or awareness on the FOI process and any legislative changes in consultation with the Corporate Secretary.
• Triage, manage, track, and log FOI requests and requests for disclosure inkeeping with applicable legislation and best practices.
• Ensure FOI processing and policy development adhere to the highest standards ofaccuracy and confidentiality, and identify areas for improvement, as applicable.
• Maintain and improve records classification and retention systems to support
• Draft correspondence and initiate processes to gather relevant information, as
• Liaise with internal departments to collect and verify the information required forFOI responses and other requests for disclosure.
• Ensure all FOI requests and other applicable requests for disclosure, as well asany pertinent correspondence, are properly documented and stored.
• Help maintain compliance with the Freedom of Information and Protection ofPrivacy Act (FIPPA), Accessibility for Ontarians with Disabilities Act (AODA) andother relevant legislation.
• Support in preparing reports and statistics on FOI activity and performance.
• Produce regular FOI metrics for senior leadership and annual reports.
• Identify trends or risks (e.g., recurring types of requests, delays, complaints) and propose process improvements.

Policy Support

• Assist in the research, review, and development of internal corporate policies and procedures., as required.
• Assist in conducting Privacy Impact Assessments (PIAs) to identify, assess and mitigate privacy risks, and develop practical recommendations.
• Support in drafting and formatting corporate policy documents.
• Manage corporate correspondence pertaining to corporate policy documents from
• Monitor changes in legislation, guidance, or best practices that may impact
• Maintain a central policy repository and ensure documents are up to date.
• Collaborate with Records Management to ensure information is organized andretrievable to meet statutory response timelines.
• Escalate any privacy breaches or risks to the Corporate Secretary and assist with
• Conduct jurisdictional scans and environmental scans to support corporategovernance policy recommendations.
• Coordinate internal consultation and approvals for new or revised corporategovernance policies.
• Track implementation of approved corporate governance policies and assess

General Administrative Duties

• Provide general administrative support to the Corporate Governance Department.
• Maintain accurate records and filing systems in line with data protection and information governance requirements.
• Contribute to continuous improvement initiatives and assist in updating internal processes or guidance materials.

Qualifications

• A relevant diploma, certificate, or undergraduate degree (e.g., Public Administration, Political Science, Law, Information Management, or a related field).
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Good organizational and time management skills, with the ability to manage multi
• ple tasks and meet deadlines.
• Attention to detail and a methodical approach to work.
• Ability to work with confidential and sensitive information appropriately.
• Demonstrated experience working with FOI requests and requests for disclosure.
• Willingness to learn about FOI legislation, data protection laws (e.g., GDPR), and public sector policy processes.
• Experience in conducting Privacy Impact Assessments (PIA) to identify, assess, and recommendations.
• Prior experience working for public agencies.

Skills

• Project management skills and the ability to work on concurrent projects.
• Strong oral communication and presentation skills to provide clear advice and guidance, ensuring consistent interpretation and application of STO policies.
• Excellent written communication skills to develop FOI responses, policy options and recommendations, research findings, statistical analyses, tables, and models.
• Adaptability, collaboration, and analytical skillset
• Ability to consult with variety of internal and external stakeholders.
• Integrity and discretion when handling sensitive or confidential information.

What STO Offers

• Work-life balance
• Comprehensive health and dental benefits
• RRSP matching (up to 6%)
• Employee Assistance Program (EAP) through TELUS Health with employee perks

Our Recruitment Process Includes

• Step 1: Resume Screening
• Step 2: Phone Screening
• Step 4: Selection
• Step 5: Offer of Employment

We thank all applicants for their interest and will only contact those whose skills,knowledge, and experience most closely match the requirements of the position.

Skilled Trades Ontario embraces diversity and is committed to creating an inclusive workplace.Our goal is to attract, develop and retain highly talented employees from diverse backgrounds,allowing us to benefit from a wide variety of experiences and perspectives. In accordance withthe Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, andSkilled Trades Ontario’s Accommodation Policy, accommodation will be provided at any pointthroughout the hiring process, provided the candidate makes their accommodation needs knownto Skilled Trades Ontario. We welcome applications from all qualified persons.

Skilled Trades Ontario is an equal opportunity employer.