Fleet Services Analyst

United Farmers of Alberta Co-operative Limited; Calgary; On-site; CAD 65,000 - 85,000; Full time

Job summary

United Farmers of Alberta Co-operative Limited is seeking a Fleet Services Analyst to support administration, reporting, and data management for the vehicle and equipment fleet. You will manage data across systems, assist with lifecycle replacement modelling, budgeting, compliance, vendor coordination, and drive modernization through data-driven improvements.

The role involves coordinating fleet processes, analyzing expenses, and supporting cost-control decisions while maintaining driver records

Qualifications

• Post-secondary education in business, accounting, data analytics, or an equivalent mix.
• 1–3 years experience in business operations, analytics, fleet coordination, or related support.
• Ability to work with large datasets from multiple systems and develop actionable reporting.
• Strong proficiency with Microsoft 365 and advanced Excel; familiarity with Copilot AI.

Responsibilities

• Coordinate day-to-day fleet administration and asset information management.
• Extract, integrate, and maintain data from SAP, telematics, and other systems.
• Support SAP-based project and financial administration, including budgeting and POs.
• Review monthly fleet expenses and analyze trends for cost control.
• Process driver data and maintain safety/compliance records.
• Maintain driver records and NSC-related documentation.
• Review and improve fleet policies and intranet documents.
• Identify opportunities to streamline fleet administration and processes.

Skills

Data analytics

Advanced Excel

Microsoft 365

Communication skills

Copilot AI

Education

Business/Accounting

Data analytics

Tools

SAP

Job description

Position Summary:

Reporting to theSenior Manager,Corporate DevelopmenttheFleet Services Analystsupports the administration, reporting, and data managementrequiredtomanageUFA’sextensivevehicle and equipment fleet. This rolemaintainsaccurate fleetand financial informationacross systems; supportslifecycle replacement modelling,budgeting, compliance,vendor coordination, andreporting; and plays a critical role in modernizing and optimizing fleet management through improved data, processes,and analysis.

Key Responsibilities:

• Coordinate day-to-day fleet administration, including routine processes, asset informationmanagement, sharedinbox support, vendor setup, and internal fleet-related requests.
• Extract,integrate, and maintaindata from SAP, telematics, and other internal systems to support UFA’s fleet lifecycle replacement model,recurringreporting, and ad hoc analysis.
• Support project and financial administration in SAP, includingbudget tracking, costcentre management, purchase orders, invoice processing, and project close-outactivities.
• Review monthly fleet expenses, prepare reporting, and analyze trends and variancesto support cost control and operational decision-making.
• Support organizational health and safety by processing and tracking driver data,including speeding incidentsand related follow-up information.
• Maintain driver records, driver abstracts, and related compliance documentation to support organizational compliance with federal National Safety Code requirements.
• Support the review,maintenance, and ongoing accuracyof department policies, procedures, and intranet documentation.
• Identify opportunities to streamline fleet administration, support implementation of process improvements, and help maintain consistency across fleet processes.

Qualifications:

• Post-secondary education in business, accounting, data analytics, or a related field, oranequivalentcombination of education andexperience.
• 1–3 years of experience in business operations, analytics, fleet coordination, administrative support, or a related function.
• Ability to work with large datasets from multiple systems, develop actionable reporting, and identify opportunities for process improvement or automation.
• Strong proficiency with Microsoft 365, including advanced Excel skills and experience using AI tools such as Copilot.
• Experience with SAP or other enterprise systems ispreferred butnot required.
• Knowledge of fleet operations, telematics, or commercial vehicle regulations is considered an asset, but not required.
• Strong communication skills, attention to detail, and the ability to manage competing priorities independently.

You and UFA. Let’s Grow Together.

UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing.

• A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities.
• Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results.
• Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work.
• We Help Each Other Grow - Our collaborative culture fosters growth through hands‑on experience, mentorship, training, educational support, and diverse career paths.

Diversity Equity, and Belonging

At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [e-mail] .

Stay Connected

We thank all applicants for their interest. Only those selected for an interview will be contacted.