Fleet Maintenance Specialist

Clutch Canada; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading online used car retailer is seeking a Fleet Maintenance Coordinator to oversee their national fleet. You will ensure vehicle readiness, coordinate maintenance, and manage vendor relationships while maintaining safety and compliance standards. Ideal candidates will have 3–4 years of experience in fleet management and strong organizational skills. Bonuses include experience with branded fleets or vehicle wrap maintenance.

Qualifications

• 3–4 years of experience in fleet maintenance coordination, operations, logistics, or a related field.
• Strong knowledge of preventative maintenance best practices and regulatory requirements for commercial vehicles.
• Excellent organizational skills with attention to detail and the ability to manage multiple priorities.

Responsibilities

• Monitor and maintain the operational health of our entire fleet.
• Plan and schedule regular maintenance with vendors.
• Track and manage maintenance budgets and review invoices.

Skills

Fleet maintenance coordination

Organizational skills

Vendor management

Regulatory knowledge

Communication skills

Tools

Maintenance tracking software

Google Sheets

Slack

Job description

About Clutch

We’re on a mission to reinvent the way people buy, sell, and own cars. Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car buying and selling experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their homes, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee… and that’s just the beginning.

Named two years in a row to the Globe & Mail’s list of the Top Growing Companies in Canada and also awarded spots on Deloitte’s Technology Fast 50 and Fast 500 lists, we’re looking to add curious, hard-working, and driven individuals to our growing team. Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About the Role

We’re looking for a Fleet Maintenance Coordinator to join our Operations team and oversee the upkeep, performance, and presentation of our national fleet. In this role, you’ll be the operational backbone ensuring our vehicles are safe, compliant, cost-efficient, and brand-perfect—keeping Clutch on the road and looking sharp. You’ll work closely with field operations, vendors, and leadership to coordinate preventative maintenance, track repairs, and plan for future fleet growth.

What You’ll Do

• Ensure Fleet Readiness: Monitor and maintain the operational health of our entire fleet across Canada, ensuring vehicles are always in safe, road-ready condition.
• Preventative Maintenance Coordination: Plan and schedule regular maintenance in partnership with field operations and third-party vendors to minimize downtime and extend asset life.
• Vendor Management: Hold maintenance providers accountable for quality, timelines, and cost efficiency.
• Cost Control: Track and manage maintenance budgets, reviewing invoices and identifying opportunities for savings without compromising quality.
• Compliance Oversight: Ensure all vehicles meet provincial safety and regulatory requirements, including inspections, licensing, and environmental standards.
• Fleet Aesthetics & Brand Standards: Maintain the appearance of our branded wrapped flatbeds, ensuring they represent Clutch’s image as moving billboards.
• Fleet Expansion Support: Assist in planning and procurement for new fleet vehicles, including vendor selection and onboarding.
• Maintenance Tracking: Maintain accurate, up-to-date records of all maintenance performed in internal systems.
• Issue Resolution: Troubleshoot urgent maintenance or operational issues, coordinating rapid solutions to keep the fleet moving.
• Process Improvement: Identify and implement improvements to maintenance workflows, vendor relationships, and cost efficiency.

All About You

• 3–4 years of experience in fleet maintenance coordination, operations, logistics, or a related field.
• Strong knowledge of preventative maintenance best practices and regulatory requirements for commercial vehicles.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.
• Proven vendor management skills, with the ability to enforce performance and accountability.
• Comfortable working in a fast-paced, high-growth environment.
• Strong communication skills for collaborating with field teams, vendors, and internal stakeholders.
• Proficient with maintenance tracking software and tools (experience with Google Sheets, Slack, and fleet management software is a plus).
• Bonus: Experience managing branded fleets or vehicle wrap maintenance.