Fleet Maintenance Coordinator (Hybrid)

Lineage; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life and disability insurance

Paid time off

RRSP matching

Paid vacation

Job summary

A leading logistics company is looking for a Fleet Maintenance Coordinator in Calgary, Alberta. This role involves coordinating maintenance activities, managing vendor relationships, and ensuring compliance for fleet assets. The ideal candidate has 3-5 years of experience in fleet maintenance coordination, knowledge of various fleet vehicles, and strong communication skills. The position requires proficiency in Fleet Management Systems and Microsoft Office. A bilingual capability in French and English is considered an asset. Competitive benefits, including medical and retirement contributions, are offered.

Qualifications

• 3-5 years of experience in fleet maintenance coordination or a related field.
• Knowledge of tractors, trailers, chassis, reefers, and gensets.
• Familiarity with DOT/FMCSA or NSC regulations.
• Experience with Fleet Management Systems (Ultimo or Truckmate).
• Strong organizational and communication skills.
• Ability to prioritize and adapt in a fast-paced environment.
• Proficiency in Microsoft Office; reporting tools preferred.
• Bilingual in French and English (asset).

Responsibilities

• Coordinate preventive maintenance and inspections for fleet assets.
• Set appointments for service pickup and delivery.
• Resolve issues interfacing with customers.
• Communicate carrier/customer accessorial costs in a timely manner
• Monitor carrier performance and recommend routing changes as needed
• Evaluate carrier alternatives and tender freight based on cost and service requirements
• Maximize profit margins while meeting customer requirements
• Work closely with vendors and internal teams to ensure seamless fleet operations

Skills

Organizational skills

Detail-oriented

Communication skills

Ability to prioritize

Bilingual in French and English

Education

Tools

Fleet Management Systems (Ultimo or Truckmate)

Microsoft Office

Job description

Schedule: Day Shift-Monday to Friday

The Fleet Maintenance Coordinator is responsible for coordinating and executing maintenance and repair activities for fleet assets, ensuring compliance, minimizing downtime, and supporting operational needs. This role manages preventive maintenance schedules, work orders, and vendor relationships while maintaining accurate records in the Fleet Management System (Ultimo and/or Truckmate). A critical aspect of this role is providing approved purchase orders to vendors before maintenance or repair work begins, based on validated estimates, and monitoring estimate-to-actual variance to control costs. Success requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal stakeholders and external vendors in a fast-paced environment.

Key Duties And Responsibilities

• Schedule and coordinate preventive maintenance (PM) and commercial vehicle inspections (CVI) for all fleet assets.
• Set pick-up and delivery appointments based on service and schedule requirements
• Interface with customers to resolve issues and identify improvement opportunities
• Communicate carrier/customer accessorial costs in a timely manner
• Monitor carrier performance and recommend routing changes as needed
• Evaluate carrier alternatives and tender freight based on cost and service requirements
• Maximize profit margins while meeting customer requirements
• Work closely with vendors and internal teams to ensure seamless fleet operations

Minimum Requirements (knowledge, Skills, Abilities)

• 3–5 years of experience in fleet maintenance coordination or related field.
• Knowledge of tractors, trailers, chassis, reefers, and gensets.
• Familiarity with DOT/FMCSA or NSC regulations.
• Experience with Fleet Management Systems (Ultimo or Truckmate).
• Strong organizational and communication skills.
• Ability to prioritize and adapt in a fast-paced environment.
• Proficiency in Microsoft Office; experience with reporting tools preferred.
• Bilingual in French and English (asset)

Pourquoi Lineage ?

C'est un excellent poste pour commencer votre carrière au sein de Lineage ! Le succès dans cette fonction permet d'obtenir des responsabilités plus importantes et des promotions ! Une carrière chez Lineage commence par l'apprentissage de notre entreprise et de la manière dont chaque membre de l'équipe joue un rôle chaque jour pour satisfaire les exigences de nos clients. En outre, vous nous aiderez à grandir et à apprendre tout au long de notre parcours pour devenir le meilleur employeur de notre secteur. Nous vous demanderons votre avis et veillerons à ce que nous fassions tout ce qui est en notre pouvoir pour vous faire évoluer et vous impliquer dans la croissance de notre entreprise. Travailler chez Lineage est stimulant et agréable. Nous valorisons le respect et nous nous soucions des membres de notre équipe.

Lineage est un employeur qui offre l'égalité des chances en matière d'emploi et s'engage à respecter toutes les lois locales qui interdisent la discrimination sur le lieu de travail, le harcèlement illégal et les représailles. Lineage ne discriminera aucun candidat sur la base de la race, de la couleur, de l'âge, de l'origine nationale, de la religion, d'un handicap physique ou mental ou de tout autre statut protégé. Nous nous engageons à offrir à tous un lieu de travail diversifié et inclusif. Si vous êtes contacté(e) pour une opportunité d'emploi, veuillez nous informer de tout aménagement nécessaire pour garantir un accès juste et équitable tout au long du processus de recrutement et de sélection.

Les avantages

Lineage offre un environnement de travail sûr, stable et fiable, des prestations d'assurance médicale, dentaire, vie et invalidité de base, l'abondement d'un REER et des congés payés.

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