Fleet Maintenance Coordinator

Clutch Canada; Mississauga; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Top-market compensation

Health & dental benefits

Autonomy & ownership

Job summary

Clutch Canada is seeking an entry-level Fleet Maintenance Coordinator to join our Operations team. You will oversee the upkeep, performance, and presentation of our national fleet, ensuring safety, compliance, cost efficiency, and brand standards.

Work closely with field operations, vendors, and leadership to plan maintenance, repairs, and future fleet growth. You will coordinate preventive maintenance, track repairs, and maintain accurate records while supporting compliance activities and

Qualifications

• 1-2+ years in service coordination, vendor management, customer service, or admin support.
• Experience in transportation, fleet, automotive, or maintenance is a plus.
• Excellent organizational skills and ability to manage multiple priorities.

Responsibilities

• Coordinate preventive maintenance and repairs with field Ops and vendors across markets.
• Monitor upcoming service requirements to maximize fleet uptime.
• Track open repairs and follow up with vendors on status and timelines.
• Maintain strong vendor relationships and ensure service quality.
• Coordinate urgent breakdown responses to keep fleet moving.
• Maintain fleet appearance to reflect brand standards.
• Keep accurate maintenance and compliance records in internal systems.
• Support compliance by tracking inspections and licensing.

Skills

Detail oriented

Vendor management

Communication

Self-motivated

Ability to multi-task

Fast-paced environment

Maintenance software familiarity

Tools

Maintenance management software

Fleet management systems

Transportation management systems

Job description

About Clutch

We7re on a mission to reinvent the way people buy, sell, and own cars. Are you game?

Clutch is Canada 0s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee20 6 and that20 9s just the beginning.

Named five years in a row to the Globe & Mail 0s list of the Top Growing Companies in Canada and also awarded spots on Deloitte 0s Technology Fast 502 62 6 39 and Fast 5002 62 A); lists, we 0re looking to add curious, hard-working, and driven individuals to our growing team.

Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About the Role

We are on a mission to build a world-class team that drives innovation, growth, and excellence. As we scale rapidly, we20 0re looking for an entry-level Fleet Maintenance Coordinator to join our Operations team and oversee the upkeep, performance, and presentation of our national fleet. In this role, you20 0ll be the operational backbone ensuring our vehicles are safe, compliant, cost-efficient, and brand-perfect2 A0 62 A0 keeping Clutch on the road and looking sharp. You2 A0ll work closely with field operations, vendors, and leadership to coordinate preventative maintenance, track repairs, and plan for future fleet growth.

What You20 0ll Do

• Coordinate preventative maintenance and repairs with field operations teams and external vendors across all operating markets.
• Monitor upcoming service requirements and ensure maintenance activities are completed on schedule to maximize fleet uptime and minimize operational disruption.
• Track open repairs and proactively follow up with vendors on repair status, estimated completion times, and service quality.
• Maintain strong working relationships with vendors while holding them accountable to agreed-upon timelines and service expectations.
• Coordinate urgent breakdown responses by troubleshooting and sourcing rapid solutions to keep the fleet moving.
• Maintain the fleet's appearance to ensure assets reflect Clutch 0s brand standards.
• Maintain accurate and up-to-date statuses and records of vehicles, maintenance and repairs, and compliance docs within internal systems.
• Support compliance activities by maintaining inspection, licensing, and regulatory documentation, and tracking upcoming renewal requirements.
• Assist with inventory management, including receiving deliveries, tracking supplies, and maintaining inventories for safety and fleet-related equipment.

What we20 0re looking for:

• 1-2+ years of experience in service coordination, vendor management, customer service, or administrative support.
• Experience working in transportation, fleet, automotive, or maintenance environments is considered an asset.
• Highly detail-oriented with excellent organizational and administrative skills; capable of managing multiple priorities and competing deadlines.
• Strong communication and interpersonal skills with the ability to build relationships and collaborate effectively with vendors, field teams, and internal stakeholders.
• Self-motivated with a proactive approach to identifying issues and driving them through to resolution.
• Comfortable working in a fast-paced, high-growth environment with the ability to learn new systems and processes quickly.
• Familiarity with maintenance management software, fleet management systems, or transportation management systems is considered an asset.

Why you20 0ll love it at Clutch:

• Autonomy & ownership – opportunity to build your process and influence the company workforce and at every level.
• Help shape the future of car buying and selling in Canada by leading a critical part of our customer experience.
• You20 0ll have a broad and direct ownership during a phase of rapid growth.
• We are dedicated to attracting and retaining top talent with top-of-market compensation packages.
• Above market health & dental benefits.

Employment Type:

• New, Permanent Full-Time

Compensation & Benefits:

• Salary range: $55,000-65,000 per annum
• Benefits: Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1.
• Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions.

Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [e-mail]