Fleet Coordinator

Clearway; Vancouver; On-site; CAD 70,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Fleet Coordinator, where you will play a vital role in supporting daily operations and managing equipment needs. This position offers a dynamic work environment with opportunities for growth and development. You will coordinate rentals, maintain fleet compliance, and ensure efficient logistics for various projects across Greater Vancouver. With a competitive salary and comprehensive benefits, this is an exciting opportunity to contribute to a reputable construction firm that values creativity and commitment.

Benefits

Competitive salary with annual adjustments

Group RRSP with matching

Fully paid benefits

Extended health and vision care

Disability insurance

Paid vacation and holidays

Qualifications

• Minimum 2 years' experience in fleet, logistics, or site operations.
• Proficient in fleet management software and Microsoft Office.

Responsibilities

• Coordinate equipment rentals and maintain inventory and certifications.
• Ensure compliance with licensing and conduct vehicle inspections.

Skills

Logistics Coordination

Fleet Management

Communication Skills

Organizational Skills

Multitasking

Education

Post-secondary education

Tools

Microsoft Office

Adobe

Texada

Hilti

Job description

At Clearway, we are committed to every project. We pride ourselves on a keen work ethic and the talent and skill of our people. The Clearway staff is the reason why many organizations turn to us for complex construction assignments. We have evolved from a sewer and watermain contractor to one of Canada's most reputable construction companies, with capabilities to meet diverse needs.

Operating for over 50 years, Clearway specializes in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation, and treatment plants/pumping stations.

We are expanding our Vancouver team as part of our growth into the BC market. If you seek to work for a growing company that values its employees and you demonstrate creativity, ingenuity, initiative, and a high level of commitment, then we are the right fit. We offer challenging, rewarding career opportunities with room to grow, learn, and excel.

Job Summary

The Fleet Coordinator will support daily operations at Clearway Vancouver, focusing on equipment and rental needs for our regional operations, including internal requirements and third-party rentals, as well as fleet vehicle maintenance and administration.

This role reports to the Fleet and Logistics Superintendent (based in Toronto) with a dotted line to the Regional Manager - BC Division.

Location: Clearway's Yard, 23840 River Road, Maple Ridge, BC, V2W 1B7.

This position requires occasional visits to various job sites across Greater Vancouver.

Hours of Operation: 7:00 am to 5:00 pm (PST)

Compensation Range: $70,000 - $80,000

Essential Duties & Responsibilities

1. Equipment & Rental Coordination
2. Maintain the Hilti system, including locations, tagging, re-rentals, assets, and GPS units on equipment.
3. Ensure tool certifications and maintenance are completed and tracked.
4. Manage tool inventory, certifications, safety inspections, and stock consumables.
5. Assist in organizing equipment moves and processing orders for job consumables.
6. Rental and Re-Rental Coordination
7. Monitor daily rentals and extension requests, negotiate pricing, and manage rental contracts.
8. Review invoices and work with vendors for credits.
9. Develop relationships with rental vendors for better service.
10. Supporting Insurance Requests
11. Process rental requests and create purchase orders for equipment and services.
12. Track rental requests and update online databases.
13. Fleet Coordination
14. Licensing & Compliance
15. Ensure equipment is properly plated and renew licenses as needed.
16. Conduct driver abstract checks and vehicle inspections.
17. Coordinate repairs with vendors and work with ICBC on accident reports.
18. Fleet Maintenance
19. Maintain service records and schedule inspections and permits.
20. General Fleet Administration
21. Communicate changes to driver assignments and manage fuel cards and tickets.
22. Perform other duties as needed, including outside work hours for emergencies.

Ideal Candidate

Post-secondary education preferred. Minimum 2 years' experience in fleet, logistics, or site operations, preferably in construction or equipment rental. Proficient in Microsoft Office, Adobe, and fleet management software like Texada or Hilti. Strong communication, organizational, and multitasking skills. Legally eligible to work in Canada; no sponsorship available.

Benefits

Competitive salary with annual adjustments, group RRSP with matching, fully paid benefits, extended health and vision care, disability insurance, paid vacation and holidays, and more.