Fleet Coordinator

GreenFox Inc; Edmonton; Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Retirement savings plan with company匹配

Paid time off and holidays

Performance-based bonuses

Job summary

GreenFox Inc. is seeking a Fleet Coordinator to oversee daily fleet operations, ensuring vehicle safety, compliance, and efficiency across multiple locations.

You will coordinate maintenance, track status, support drivers, and manage records, inspections, and insurance follow-ups. You will work with mechanic shops, drivers, and internal teams to keep fleets running smoothly, responding quickly to issues and changes in scheduling.

Qualifications

• High school diploma or equivalent.
• 1–3 years of experience in fleet management or a similar role.
• Familiarity with fleet management software, GPS, and telematics systems.

Responsibilities

• Coordinate maintenance and repairs with mechanic shops by city.
• Manage vehicle check-in/check-out with accurate tracking and documentation.
• Monitor vehicle utilization and minimize downtime.
• Maintain detailed maintenance records, inspection reports, and service documentation.
• Oversee safety/compliance, licenses, registrations, and insurance documentation.

Skills

Organizational skills

Clear communicator

Calm under pressure

Education

High school diploma or equivalent

Tools

Fleet management software

GPS/telematics

Job description

We're looking for a highly organized, proactive, and detail-oriented Fleet Coordinator to oversee daily fleet operations and ensure vehicle safety, compliance, and efficiency. You'll manage multiple vehicles across locations, coordinate with mechanic shops, support drivers, and stay on top of records, inspections, systems, and insurance-related follow-ups.

What a Typical Day Looks Like

You’ll coordinate maintenance and repairs, track vehicle status, support drivers with issues on the road, ensure compliance documentation is current, and keep fleet systems updated. Some days are steady and process-driven; others involve responding quickly to breakdowns, incidents, or urgent scheduling changes.

Key Responsibilities

Fleet & Vehicle Management

• Coordinate and schedule preventive maintenance, repairs, and inspections with assigned mechanic shops by city
• Manage vehicle check-in/check-out processes with accurate tracking and documentation
• Monitor vehicle utilization and minimize downtime
• Arrange, inspect, and monitor tire conditions, including seasonal tire changes
• Maintain detailed maintenance records, inspection reports, invoices, and service documentation
• Asset: Familiarity with semi-trucks and heavy-duty vehicle maintenance

Safety & Compliance

• Conduct and/or review pre-trip and post-trip inspections as needed to ensure safety and readiness
• Ensure vehicles comply with company policies, safety standards, and applicable DOT, OSHA, and environmental regulations
• Maintain current vehicle licenses, registrations, permits, and insurance documentation
• Oversee in-vehicle camera systems (installation, configuration, functionality) to support safety and compliance
• Proactively identify and address safety risks, vehicle issues, compliance gaps, and risk-related concerns

Driver Support & Coordination

• Build strong working relationships with drivers and maintain open communication on vehicle/safety concerns
• Assist with recruiting, onboarding, training, and evaluating drivers
• Monitor driver performance, safety records, and incident reports
• Respond efficiently to breakdowns, emergencies, and accidents--coordinating support and minimizing operational impact
• Use fleet management software, GPS tracking, and telematics systems
• Monitor and track GPS systems
• Ensure accurate data entry and reporting for fleet and safety operations

Insurance & Risk Management

• Work with insurance providers to manage claims, incidents, and required documentation
• Support investigations and follow-up actions related to accidents or incidents

Qualifications

• High school diploma or equivalent
• 1-3 years of experience in fleet management or a similar role
• Familiarity with fleet management software, GPS, and telematics systems
• Strong organizational skills and ability to manage multiple vehicles across locations
• Calm under pressure with strong problem-solving instincts
• Clear communicator with drivers, mechanics, and insurance providers
• Valid driver's license with a clean driving record
• Competitive salary ($45,000-$60,000), based on experience
• Performance-based bonuses
• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays

If you're ready to bring structure, urgency, and accountability to a fleet operation--and you take pride in keeping vehicles safe and drivers supported--we'd like to hear from you.

Qualifications

Behaviors

Required

Thought Provoking

: Capable of making others think deeply on a subject

Team Player

: Works well as a member of a group

Leader

: Inspires teammates to follow them

Dedicated

: Devoted at task or purpose with loyalty or integrity

Motivations

Required

Self-Starter

: Inspired to perform without outside help

Goal Completion

: Inspired to perform well by the completion of tasks

Ability to Make an Impact

: Inspired to perform well by the ability to contribute to the success…