Fleet Coordinator

Superior Propane; Cambridge; Hybrid; CAD 58,000 - 73,000; Full time

Benefits offered by this job

Culture of teamwork

Professional development

Health benefits & wellness accounts

Competitive compensation

Flexible hybrid work

State-of-the-art tools

Zero-harm safety

Job summary

Superior Propane is seeking a Fleet Coordinator to keep our propane fleet reliable by turning maintenance insights into timely work. You’ll coordinate PM packages, balance service windows, and consolidate trips to reduce downtime, working with operations, maintenance, and analytics teams.

You will manage differentiated PM programs, ensure safety and compliance, and collaborate across vendors to optimize the fleet’s performance and cost efficiency.

Qualifications

• 3 to 5 years in fleet maintenance or heavy-duty maintenance environment.
• Experience coordinating maintenance across multiple vehicles and vendors.
• Understanding of dispatch, routing and hours-of-service (HOS) constraints.
• Experience with fleet maintenance and telematics software (Samsara or Motive).
• Exposure to fuel delivery or specialized vocational fleets.
• Familiarity with total-cost-of-ownership thinking and maintenance economics.

Responsibilities

• Own PM compliance for the assigned fleet, ensuring scheduled preventive maintenance occurs on time.
• Determine when each truck goes in for service, balancing maintenance need with operational availability.
• Define the work scope at service time, grouping related work to reduce downtime.
• Operate differentiated PM programs across truck types, based on engine hours or miles as defined by analytics.
• Track engine-hour and PTO-based maintenance intervals, noting pump runtime affects wear.
• Convert analytics flags into scheduled repairs before failure.
• Prioritize work using economic logic from analytics to avoid unnecessary work.

Skills

Fleet maintenance

Maintenance coordination

Dispatch & routing

HOS/ELD awareness

Telematics software

Total cost of ownership

Education

College diploma or certificate in logistics/supply chain/technical field

Tools

Samsara

Motive

Job description

The Fleet Coordinator helps keep our vehicles available, compliant, and running reliably by turning preventive and predictive maintenance insight into completed work. The focus is on getting the right maintenance done at the right time, working closely with operations, maintenance, and our analytics team.

The coordinator builds the PM packages for each truck, consolidates work so trucks come in once instead of repeatedly, and makes sure the field executes the plan. The goal is simple: fewer breakdowns, less downtime, and a more reliable fleet.

What we will offer you:

• Culture: Join a supportive and inclusive work environment where teamwork, respect, and open communication are at the core of everything we do.
• Opportunity: A continuous focus on professional development with many opportunities for training & career growth.
• Health & Wellness: Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up. Access our employee assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s challenges.
• Competitive Compensation: We offer a highly competitive salary package, ensuring that your hard work and dedication are recognized and rewarded accordingly.
• Flexibility: We understand the importance of work-life balance, we offer flexible hybrid work options to help you manage your personal and professional commitments.
• Technology: Work with state-of-the‑art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.
• Safety Focused: We care about you and have committed to a zero‑harm workplace.

*Open to candidates located in Cambridge, ON, Calgary, AB or Sainte‑Catherine, QC*

What you’ll do:

• Own PM compliance for the assigned fleet, making sure scheduled preventive maintenance actually happens on time, not just that it is planned.
• Determine when each truck goes in for service, balancing maintenance need against operational availability.
• Define the work scope at the time of service, grouping related work into a single visit to cut repeat shop trips and reduce downtime.
• Operate differentiated PM programs across truck types, servicing each on the correct trigger (engine hours or miles) as defined by the analytics team, and flag when real‑world results suggest an interval should be revisited.
• Track engine-hour and PTO-based maintenance intervals, recognizing that pump runtime, not just mileage, drives wear on this fleet.
• Take the predictive and risk flags produced by the analytics team and convert them into scheduled, completed repairs before failure.
• Prioritize work using the economic logic provided by the analytics team: act when planned work is cheaper than the failure it avoids, and avoid over‑maintaining where it is not justified.

What you bring:

• Preferred College diploma or certification in a logistics, supply chain, or technical field.
• 3 to 5 years in fleet maintenance, preventive maintenance program management, or a heavy‑duty maintenance environment.
• Experience coordinating maintenance work across multiple vehicles and vendors.
• Working understanding of dispatch, routing, and hours‑of‑service (HOS) constraints, enough to schedule trucks out of service without disrupting operations. ELD administration is not required.
• Experience with fleet maintenance and telematics software (for example Samsara or Motive).
• Exposure to fuel delivery, or specialized vocational fleets.
• Familiarity with total-cost-of-ownership thinking and maintenance economics.

Salary:

$58,300 - $72,850 (based skills, experience, qualifications, and geography).

Eligible employees may earn performance‑based incentives and have access to comprehensive benefits and retirement plans with matching contributions.

This posting is for a newly created position. We do not use AI tools in the selection process and do not request pay history.

Superior Propane is Canada’s leading and reliable propane provider. Customers have trusted the experts at Superior to fuel their homes and businesses since 1951. Customer Focus, Performance, Safety, and Winning with People are the four key values that are the foundation of everything that we do.

"Here at Superior Propane we are an equal opportunity employer committed to the inclusion and accommodation of all individuals. If you have an accommodation need during the recruitment & selection process, we encourage you to connect with us at [e-mail] to let us know how we can enhance your experience."