Fleet Administrator

SECURE; Red Deer; On-site; CAD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive wages

Health benefits

Wellness program

Employee savings plans

Career progression

Referral program

Industry leading safety standards

Job summary

SECURE Energy Services Inc. is seeking a Fleet Administrator to manage the fuel card program, assist with asset tracking, and provide day-to-day administrative support within the Asset Management team.

The role emphasizes strong organizational and communication skills to keep daily operations running smoothly and to build relations with internal stakeholders. The position operates in a fast-paced environment with a 8:00am–5:00pm schedule in the Red Deer office, offering opportunities to

Qualifications

• General administrative support experience.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Experience with invoicing and expense processing is a plus.

Responsibilities

• Perform general administrative duties: meeting prep, filing, scanning, travel planning, and expense reporting.
• Process invoices and purchase orders accurately and on time.
• Issue, replace, track, and reconcile fuel cards; prepare fuel spend reports for Operations.
• Support the repair shop by entering daily timesheets into company systems.
• Coordinate with Shop and Field Managers to keep repair orders up to date.
• Assist with asset setup, transfer, and disposal.

Skills

Administrative experience

Fleet coordination

Customer service

Strong communication

Time management

Education

Grade 12 or GED

Accounting Certificate/Diploma

Tools

Fleet software

Telematics

Maintenance platforms

Job description

About Us

At SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude.

With an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints.

SECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations — mitigating risks, reducing financial obligations, and maximizing value for our clients.

Join SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share.

Your Opportunity at SECURE

SECURE's Asset Management team is seeking a highly organized and motivated Fleet Administrator. In this role, you will manage the fuel card program, assist with asset tracking, and provide day-to-day administrative support to the team. The ideal candidate brings strong administrative and communication skills to keep daily operations running smoothly, deliver excellent customer service, and build strong stakeholder relationships in a fast-paced environment.

The Team

This position will appeal to an individual who enjoys working in a dynamic team environment and has the flexibility to manage daily activities and conflicting priorities in a proactive and positive manner.

Work Environment

This is a full time position working 8:00am to 5:00pm Monday to Friday in our Red Deer office.

A Day in The Life

• Perform general administrative duties, including meeting preparation, filing and scanning documents, travel planning, and expense reporting
• Receive, coordinate, and process invoices and purchase orders accurately and on time
• Issue, replace, track, and reconcile fuel cards, and prepare regular fuel spend reports for Operations
• Support the repair shop by accurately entering daily timesheets into company systems
• Work closely with Shop and Field Managers to keep all repair orders up to date
• Assist with the setup, internal transfer, and disposal of assets
• Collaborate with the Compliance and Transportation teams as needed
• Maintain a focus on quality, service excellence, and efficiency in all areas of responsibility
• Other duties as required

Skills, Experience & Qualifications

• Grade 12 or GED
• 2+ years of administrative or accounting experience
• Administration or Accounting Certificate/Diploma is an asset
• Experience in logistics, transportation, fuel management, or fleet software (telematics, maintenance platforms) is a strong asset
• Proficiency in Microsoft Office, particularly Excel
• Strong organizational and time management skills, with the ability to multi-task and meet tight deadlines
• Adaptable team player with a positive attitude
• Excellent written and verbal communication skills

What's in it for you

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer:

• Competitive industry wages, and compensation programs which includes:
• Employer paid benefits: health, dental & more
• Health care spending account
• Employee wellness program
• Employee savings plans
• Career progression
• A competitive employee referral program
• Industry leading safety standards
• Community investment initiatives Our Stories

We believe our team's strength comes from our diversity.

Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support.

We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.

Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.