Fixed Term Events Coordinator

Irving Oil; Saint John; On-site; CAD 45,000 - 60,000; Full time

Job summary

Irving Oil is seeking an Events Coordinator for a fixed term position to assist in the planning and execution of various company events. This role will involve logistical support to Event Planners, managing workflows, and ensuring timely execution of events. The ideal candidate will have relevant experience and strong communication skills, contributing to a dynamic work environment.

Benefits

Access to fitness facility

Paid Vacation

Annual bonus plan

Wellness Support

Employee & Family Assistance Program

Qualifications

• Minimum 2 years’ experience in marketing, event planning, or related administrative support.
• Proven time management and organizational skills essential.
• Experience with company brand standards desirable.

Responsibilities

• Coordinate development and execution of company events with direction from Event Manager.
• Manage communication briefs and internal logistics for events.
• Assist in organizing employee events and manage event materials.

Skills

Time Management

Organizational Skills

Interpersonal Communication

Prioritization

Education

Post-secondary degree

Job description

As an Events Coordinator you will be responsible for assisting with the planning and execution of various company events and branding programs within the Brand Organization. Your goal will be to provide logistical and administrative support to the Event Planners. This would include coordination of the development and distribution of printed collateral and managing workflow processes. Your success will be measured on your ability to effectively manage the logistics, purchase processes and project administration of the events communication’s activities.

Kindly note this is a fixed term position for approximately 12 months.

What We Offer

• Work Environment - Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation - Including an annual bonus plan, pension plan, and parking allowance
• Flexible Benefits Plan - in effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation - Plus an annual option to purchase additional vacation, too
• Wellness Support - With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program
  
  

Your Responsibilities

• Coordinate the development and execution of company events taking direction from and collaborating with the Event Manager and Event Planners
• Coordinate the internal communication brief process, involving the receipt, filing, tracking and timely flow of communications briefs from Event Manager and Planner through to the communications team
• Assist in organizing, planning, preparing and executing employee events, per tactical event plan including coordination of registration, staffing at events, materials required, logistics and attendance
• Work with the team on the design of events, content, brand positioning
• Control and manage the storage and movement of event and promotional materials
• Manage the communication purchase process and tracking, providing PO’s, processing invoices, tracking budgets, etc
  
  

Your Skills

• Minimum of 2 years’ experience in marketing, event planning, administrative support
• Proven time management and organizational skills
• Demonstrated interpersonal communication skills
• Able to set priorities based on business need
• Experience with company brand standards
  
  

Your Experience

• Post-secondary degree or equivalent experience
• 3-5 years of experience a related field
  
  

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Marketing

Job Requirements - Education

Undergraduate