First Impressions / Administrative Assistant

ReCar Halifax; Lower Sackville; On-site; CAD 35,000 - 45,000; Full time

Job summary

Join ReCar Halifax as the First Impressions role, where you'll be the heartbeat of the dealership, ensuring guests receive exceptional service and support. This position involves managing calls, administrative tasks, and maintaining a welcoming environment. We're looking for organized, detail-oriented individuals with a passion for customer service.

Qualifications

• Organized and detail-oriented individual capable of managing multiple responsibilities.
• Honest and reliable with accountability.
• Previous office and customer-facing experience preferred.

Responsibilities

• Create outstanding guest experiences in person and over the phone.
• Manage dealership keys and ensure security.
• Post invoices and reconcile payments accurately.

Skills

Organization

Attention to Detail

Customer Service

Tools

Microsoft Office

Google Docs

Job description

Be the First Impression That Makes a Lasting Impact – Join ReCar Halifax!

At ReCar Halifax, we believe every great guest experience starts with one thing : you. While most companies might call this position Receptionist or Administrative Assistant, we know it’s far more important than that. That’s why we proudly call it First Impressions—because you’ll be the heartbeat of our dealership and the first connection to our guests.

This role is critical to keeping our team organized, our customers happy, and our dealership running smoothly. You’re not just answering phones—you’re setting the tone for everything that follows.

What You’ll Be Responsible For :

Create outstanding guest experiences – whether in person, over the phone, or online, you ensure everyone is warmly welcomed and supported.

Answer inbound calls as the first point of contact and direct guests with professionalism and positivity.

Manage all dealership keys – follow key management policies and perform regular audits to ensure security and accountability.

Post invoices and reconcile payments – work closely with the team to ensure accuracy in financial entries and vendor transactions.

Track guest traffic accurately using our Customer Relationship Management (CRM) system, supporting performance and reporting.

Tackle administrative tasks – from organizing documents to managing gas purchase orders, you help the branch stay sharp and efficient.

Maintain a clean, professional environment – take pride in ensuring the branch always looks its best.

Pitch in wherever needed – support your team and manager with a variety of administrative and operational tasks.

What We’re Looking For :

Organized, detail-oriented, and able to manage multiple responsibilities efficiently

Honest and reliable, with a strong sense of accountability

Proficient in Microsoft Office (Word, Excel, Outlook) and Google Docs

Exceptional personality with a genuine desire to make people feel amazing

Previous office and / or customer-facing experience is a definite asset

If you’re someone who thrives in a fast-paced, people-focused environment and wants to be part of a team that truly values your contribution—we want to hear from you! Apply today and become the First Impression that sets the tone for everything we do.

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