Fire Project Administrator

Johnson Controls; Delta; On-site; CAD 58,000 - 72,000; Full time

Job summary

A global leader in building solutions is seeking a Fire Project Administrator in Delta, BC. The role involves supporting Project Managers, coordinating documentation, and ensuring project materials are delivered on time. Ideal candidates should have a high school diploma, proficiency in Microsoft tools, and strong organizational skills. Competitive salary range of CA$58,000 to CA$72,000 annually is offered.

Benefits

Competitive pay

Paid vacation, holidays, and sick time

Comprehensive benefits package

Qualifications

• Proficient in Microsoft Windows, Word, EXCEL, Power Point.
• Must be organized, detail-oriented, and self-motivating.
• Must pass a pre-employment background check.

Responsibilities

• Assist Construction and Project Managers with coordination and documentation.
• Monitor project statuses and communicate with customers regarding material and labor.
• Order and ensure timely delivery of equipment to job sites.

Skills

Proficient in Microsoft Windows

Excellent verbal and written communication skills

Ability to multi-task and prioritize

Organization and detail-oriented

Education

High School diploma or equivalent

Associate's Degree preferred

Tools

Microsoft EXCEL

Job Cost Systems

Job description

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This range is provided by Johnson Controls. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$58,000.00 / yr - CA$72,000.00 / yr

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join our winning team and pave the way for a bright future. With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's What We Have To Offer

• Competitive pay.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
• Extensive product and on-the-job / cross-training opportunities, supported by our outstanding internal resources.
• Encouraging and collaborative team environment.
• Dedication to safety through our Zero Harm policy.
• JCI Employee discount programs (The Loop by Perk Spot).

What You Will Do

Reporting to the Regional Lead Project Coordinator, responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination / documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How You Will Do It

Operations Administrative Support uploading and maintaining Projects and Contracts via Job Design / BBI

Monitor the status of projects (fire alarm, suppression, sprinkler)

Communicate with customers and sales reps as to when material and / or labor is required

Ensure that the required engineering is performed to meet customer expectations

Coordinate with TIS supervisor and / or construction manager customer’s labor requirements

Order equipment, ensure that the customer receives the material when needed

Report to department managers on project status

Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters

Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.

Handling customer / contract disputes as needed

Coordinate delivery of equipment to the job site

Coordinate delivery of close-out documents

Creation of purchase orders for subcontractors

Procurement and verification of project schedules

Attend work-in-progress meetings

Tracking of project RFI’s, change orders and other pertinent documentation

Coordination / Follow Ups with Sales Team in regard to project bookings, releasing of jobs from COE / Credit holds etc.

Assist with Accounts Receivable (AR)

Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM

Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team

Contact customers when identified as necessary as part of DMS or for very simple reasons

Responsible for accounts payable

Responsible for new vendor set up

Time entry / payroll for field crew and project managers

Cost transfers

What we look for

Required

Proficient in Microsoft Windows, Word, EXCEL, Power Point.

Knowledge of ACE, OAsys, Job Cost Systems.

Valid driver's license with a good driving record

High School diploma or equivalent

Ability to multi-task and prioritize among assignments with a strong adherence to deadlines

Excellent verbal and written communication skills

Must be organized, detail-oriented and self-motivating.

Must Pass a pre-employment background check

Positive Attitude, Punctual and Accountable

Experience dealing with customers

Preferred

Associate's Degree preferred

3 to 5 years of related experience

Experience in a high-volume, customer service-oriented position

Electrical / Construction industry experience is helpful

HIRING SALARY RANGE : $58,000- $72,000 (Final salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Project Management and Information Technology

Industries

Industrial Machinery Manufacturing

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