Financial Services Officer Coordinator (Secretary 3)

Nova Scotia; Halifax; On-site; CAD 30,000 - 60,000; Full time

Job summary

Service Nova Scotia is seeking a Financial Services Officer Coordinator to provide executive support within a collaborative environment. Key responsibilities include maintaining efficient operations of the Financial Services Division, managing schedules, and ensuring compliance with departmental requirements. Candidates should have a background in office administration, excellent communication skills, and a strong initiative in a fast-paced setting.

Benefits

Career development resources

Engaging workplace culture

Qualifications

• 4 years of related experience or equivalent training.
• Self-motivated individual with a broad knowledge of executive government functions.
• Experience with project management and office management.

Responsibilities

• Coordinate day-to-day administrative functions and manage schedules.
• Prepare confidential correspondence and tracking documents.
• Oversee division's web and SharePoint presence.

Skills

Organizational skills

Communication skills

Client services

Initiative

Education

Office Administration Program

Tools

Microsoft Office

SharePoint

Job description

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Financial Services Officer Coordinator (Secretary 3)

Competition # : 46475

Department:Service Nova Scotia

Location:HALIFAX

Type of Employment:Permanent

Union Status: NSGEU - NSPG

Closing Date:14-Jul-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At Service Nova Scotia, we impact every citizen, business and municipality in Nova Scotia. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Our vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business. To learn more about our department, click here.

The Financial Services Division of Service Nova Scotia provides corporate financial services, payroll processing and the recovery of outstanding debt for government departments and agencies.

At SNS, we don't just accept difference - we celebrate a supportive culture of diversity, inclusion and belonging!

The people who use government programs and services come from all walks of life. It is important that the SNS reflects the people we serve – so we can deliver better, and more accessible, and inclusive public services. We work hard to create an environment where different perspectives and experiences are valued. We are committed to helping diverse talent thrive.

About Our Opportunity

If you hold excellent organizational and communication skills, a strong work ethic and experience providing executive level support, the Financial Services Office Coordinator role may be your next career opportunity.

In this position, you will work in ahighly collaborative environment carrying out the day-to-day administrative functions with minimal direction. Working in a fast paced, continuously evolving environment, you will ensure the effective coordination, and efficient operations of the division, leveraging your expertise and excellent client services.

Primary Accountabilities

-Act as a point of contact and work collaboratively with departments, the public and key stakeholders.

-Provide senior level assistance and are responsible for the efficient and effective operation of the administrative functions of the Financial Services Division.

-Prepare and compose confidential correspondence, reports, and numerous tracking documents.

-Ensure regulatory and corporate/departmental requirements and accountability reporting processes are met.

-Maintain a comprehensive knowledge of the divisions functions and activities recognizing the complex functions and processes of the Financial Services Teams.

-Coordinate and manage schedules, arranging meetings and events.

-Oversee the divisions web and SharePoint presence, ensuring content is accurate, up-to-date, and relevant.

-Assist in the development and management of various and on-going projects and plans.

-Ensure constant innovation and administrative process improvements

In addition to the above, you will work to ensure efficient workflow is achieved by managing numerous operational processes as well ascoordinating work with other executive assistants.You will maintain up-to-date knowledge of government practices and policies to deal with and ensure efficiencies related to office enquiries, correspondence, purchasing, procurement/vendor management and requests at the senior administrative level.

Qualifications and Experience

To be considered for this opportunity , you have successfully completed an office administration program with 4 years of related experience or the equivalent combination of training and experience.

You are a self-motivated individual who works well independently and participates fully in a team environment. You possess a broad range of knowledge relating to the functions, activities, policies, and practices of executive government offices. You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written).You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with minimal supervision in a busy environment.Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook, and Excel), SharePoint and efficient office management practices. A high degree of confidentiality, sensitivity, discretion, and judgement are essential.You must be able to effectively respond to high volumes of work and work independently with minimal supervision.

You value the concepts of equity, diversity,andinclusion in all areas of your work. You are a self-motivated individual who participates fully in a team environment where ideas and innovation are embraced.

SAP knowledge as well as bilingualism would be viewed as assets.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of training, education and experience will be considered. Equivalencies may include but are not limited to:

-Completion of a 2-year diploma and 3-years related experience.

-Completion of a related bachelor’s degree and 1-year of experience

-At least 5 years of related experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

-Normal work week is 35 hours/week, 7 hours/day.

-The work will conducted in a comfortable office setting

-May be required to work overtime on occasion.

Additional Information

This is a permanent, full-time opportunity.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: CL 22

Salary Range: $1,934.21- $2,139.34Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement:

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].