Financial Services Commercial Real Estate Clerk

Scarfone Hawkins LLP; Hamilton; Hybrid; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Medical and Dental care

Disability insurance

Extended health care

Vision care

Employee Assistance Program

Health Care Spending Account

Job summary

Scarfone Hawkins LLP seeks an experienced Law Clerk for our Financial Services and Commercial Real Estate team in Hamilton. You will manage financing and mortgage files from opening to closing, coordinating transactions and preparing closing documents under the direction of a lawyer.

The role suits an organized, detail-oriented professional who excels in a fast-paced, transaction-driven environment and provides exceptional client service.

Qualifications

• Completion of a post-secondary Legal Assistant or Law Clerk program.
• Experience with commercial real estate processes and documents.
• Minimum of three years of relevant commercial real estate or financing experience; exceptional candidates considered with less.
• Experience handling financing and real estate transactions from opening through closing.
• Proficient in preparing and formatting legal documents and communicating clearly with clients.
• Ability to prioritize tasks and meet deadlines in a dynamic financing environment.
• Ability to collaborate effectively with lawyers, clients, and colleagues.
• Experience using Microsoft 365, Teraview, Unity, Fast Company and LEAP.
• Excellent written, verbal, and interpersonal communication with strong organizational skills.

Responsibilities

• Assist lawyers with financing transactions, including preparation of security and mortgage documents.
• Conduct and review title and off-title searches, including title reports, PPSA searches, tax searches and zoning certificates.
• Draft and register land registration documents, including Charges and Discharges.
• Review file information, organize materials and identify critical deadlines.
• Serve as primary liaison among clients, lenders, law offices and government agencies.
• Schedule, coordinate and perform closings and real estate transactions.
• Input and maintain information in Leap, Fast Company, OnCorp, eCore, Teraview and Unity.
• Prepare final reports on completed transactions.
• Assist with billing and other file-related administrative matters.
• Provide additional administrative support as required.

Skills

Commercial real estate

Financing transactions

Client communication

Time management

Document drafting

Collaboration

Education

Post-secondary Legal Assistant or Law Clerk program

Tools

Leap

Fast Company

OnCorp

eCore

Teraview

Unity

Job description

Scarfone Hawkins LLP is a leading law firm located in downtown Hamilton. We work collaboratively to provide excellent legal service and to build a firm that our lawyers and staff can be proud of. We also share our expertise and support our community through involvement with local charities and non-profit organizations.

We are seeking an experienced Law Clerk to join our Financial Services and Commercial Real Estate team in a permanent, full-time hybrid position.

The successful candidate will manage financing and commercial mortgage files from opening through closing, with lead direction from the responsible lawyer. The role includes coordinating transactions, preparing closing documentation, communicating with clients and other parties, and ensuring that all requirements and deadlines are met.

This position is well suited to an organized and detail-oriented Law Clerk who thrives in a fast-paced, transaction-driven environment and provides exceptional client service.

Key Responsibilities:

• Assist lawyers with financing transactions, including preparation of security and mortgage documents
• Conduct and review title and off-title searches, including title reports, PPSA searches, property tax searches and zoning certificates.
• Draft and register a variety of land registration documents, including Charges and Discharges.
• Review file information, organize materials and determine the appropriate process, ensuring that critical deadlines are identified and met.
• Serve as a primary liaison among clients, lenders, law offices and government agencies.
• Schedule, coordinate and perform closings and other real estate transactions.
• Input and maintain information in Leap, Fast Company, OnCorp, eCore, Teraview and Unity.
• Prepare final reports on completed transactions.
• Assist with billing and other file-related administrative matters.
• Provide additional administrative support as required.

Required Qualifications and Skills:

• Completion of a post-secondary Legal Assistant or Law Clerk program.
• Experience and knowledge of commercial real estate processes and documents.
• A minimum of three years of relevant commercial real estate or financing experience. However, exceptional candidates with less experience will be considered.
• Experience handling commercial financing and real estate transactions from opening through closing.
• Proficient in preparing and formatting legal documents and communicating clearly with clients regarding procedural and administrative matters.
• Ability to prioritize tasks and adapt to deadlines and the dynamic nature of financing transactions.
• Ability to collaborate effectively with lawyers, clients and colleagues.
• Experience using Microsoft 365, Teraview, Unity, Fast Company and LEAP.
• Excellent written, verbal, and interpersonal communication skills, with strong organizational abilities and effective time management skills.

If this aligns with your skills and experience, we want to hear from you!

What We Offer:

Convenient location in the heart of Hamilton’s downtown core.
A vibrant office environment with regular firm events.
Standard work week, Monday to Friday, with a hybrid work arrangement.
Competitive compensation, commensurate with experience.
Opportunity to be part of and contribute to the local community.

• Medical and Dental care
• Disability insurance
• Extended health care
• Vision care
• Employee Assistance Program
• Health Care Spending Account

The ideal candidate is an experienced Law Clerk who thrives in a fast-paced environment, provides exceptional client service, and can manage complex commercial financing matters while collaborating effectively with lawyers, clients, and external professionals.

Expected compensation: $50,000 to $60,000 per year, based on experience, qualifications, and demonstrated expertise.
Employment Status: Permanent, full-time.
Use of AI in hiring: We do not use artificial intelligence to screen, assess, or select applicants for this position.
Vacancy status: This posting is for one existing vacancy for a full-time position.

Scarfone Hawkins LLP is committed to diversity, inclusion, and accessibility. We encourage applications from all qualified individuals and will provide accommodation throughout the recruitment and selection process, upon request.

We appreciate the interest of all applicants. Only candidates selected for an interview will be contacted. Applicants who are interviewed will be advised whether a hiring decision has been made within 45 days after the interview or, if there is more than one interview, within 45 days after the last interview.