Financial Proxy Administrator

Computershare; Toronto; Hybrid; CAD 45,000 - 65,000; Full time

Job summary

A leading company is seeking a Financial Proxy Administrator in Toronto. This critical role involves managing client service relationships, tabulating proxy votes, and ensuring regulatory compliance. Candidates should have strong attention to detail and the ability to work autonomously. The position offers flexible working arrangements and a comprehensive rewards package.

Benefits

Flexible work arrangements

Health and wellbeing rewards

Investment opportunities

Recognition awards

Qualifications

• High school diploma or GED; or related experience and/or training.
• Ability to manage conflicting priorities.
• Strong team player with excellent accuracy.

Responsibilities

• Responsible for tabulating incoming proxy votes and ensuring the meeting is in balance.
• Tracks the timely receipt of files and reports vote counts.
• Handles complex issues related to proxy voting.

Skills

Attention to Detail

Client Relationships

Financial Management

Time Management

MS Office

Education

High school diploma or GED

Job description

In this position youll be based in the Toronto (East Beaver Creek) office for a minimum of three days a week with the flexibility to work from home for some of your working week. Find out more about our culture of flexible working.

We give you a world of potential

Our client service group is responsible for managing and building our Issuer Service client relationships through the provision of innovative products and services.

The Financial Proxy Administrator reports to the Team Leader NA Proxy Tabulation. This role will work collaboratively with the Issuer Services Registry / Front Office teams and other business units in order to meet the clients Meeting and / or Mailing requirements. They will assume responsibility for assigned files and handle their execution in accordance with processes time frames regulatory requirement and guidelines.

A role you will love

As the Financial Proxy Administrator you will bring your passion for client service product innovation product growth and program execution to this critical role. Your experience and drive will play a major role in the ongoing development of this market and Computershares solution delivery.

This role is responsible for the tabulation process which encompasses the processing and tracking of an issuers Annual Meeting or Special Meeting omnibus ensuring the meeting is in balance processing the street vote ensuring all registered proxy cards are properly voted electronically via scanning or manually and interfacing with Registry / Front office team / Solicitors to resolve issues.

Other key duties and responsibilities are as follows :

Tabulates incoming proxy vote including the registered vote (by mail phone and internet) the street vote and the plan vote (if applicable). Responsible for the more complex issues.

Tracks timely receipt of Broadridge CDS and DTC files.

Timely processing of incoming Street votes (Broadridge Mediant etc).

Reports vote counts to internal administrators / Relationship Management Teams and external plan trustees.

Enters system parameters to create various proxy related reports.

Ensures all registered proxy cards are properly voted.

Ensuring the meeting is in balance.

Other duties or tasks as assigned by management.

What will you bring to the role

High school diploma or general education degree (GED); or two-three years related experience and / or training; or equivalent combination of education and experience.

Experienced in dealing with conflicting priorities and managing expectations.

Experienced in adapting style to influence a range of stakeholders.

Excellent accuracy and attention to detail.

PC skills proficient in all aspects of MS Office.

Strong team player.

Knowledge of Proxy voting.

Ability to contribute to a dynamic team based environment.

Ability to work autonomously navigating through complexity and ambiguity.

Ability to interpret internal and external business challenges and recommend best practices.

Detailed understanding of Client Annual and Special meeting tabulation requirements.

Understanding of online event hosting solutions would be an advantage.

Ability to identify and quantify risks controls value add and other key process components.

Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle.

Health and wellbeing rewards that can be tailored to support you and your family.

Invest in our business by setting aside salary to purchase shares in our company and youll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. Visit details.

And more. Ours is a welcoming and close-knit community with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare visit Experience :

Unclear Seniority

Key Skills

Financial Services,Financial Models,Account Management,General Ledger Accounts,ERP,Payroll,External Auditors,Customer Relationships,Credit Card,Financial Statements,Business Units,Annual Budget,Income,New Clients,Financial Management

Employment Type : Full-Time

Experience : years

Vacancy : 1

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