Financial Operations Processing Associate

CI Financial; Toronto; On-site; CAD 34,000 - 59,000; Full time

Benefits offered by this job

Training Reimbursement

Paid Professional Designations

Employee Savings Plan (ESP)

Corporate Discount Program

Enhanced group benefits

Parental Leave Top–up program

Paid time off for Volunteering

Job summary

CI Financial is seeking a Financial Operations Fee Processing Associate to support day-to-day fee processing, recording client fees, adjustments, and reconciliations. You will collaborate with IT and internal teams to ensure accuracy and compliance with policies.

This in-office role requires four days onsite per week and offers a base salary range of 34,320 to 58,500 CAD plus a bonus program and extensive benefits, including health, retirement, time off, training and professional designations.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred. Equivalent work experience will be considered.
• 1-3 years of experience in financial operations, fee processing, billing, or a related role.
• Familiarity with financial systems, invoicing software, and accounting principles is preferred.
• Strong attention to detail and ability to work with complex data sets.
• Proficiency in Microsoft Excel and other office productivity tools.
• Familiarity with PureFacts / PureFees would be an asset.
• Excellent problem-solving and analytical skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills for effective interaction with clients, vendors, and internal teams.

Responsibilities

• Accurately process and record all fee-related transactions, including client fees, service-based charges, and adjustments.
• Assist in the monthly fee run and collaborate with Information Technology (IT) to ensure the fees are calculated and posted correctly in all fee-based accounts.
• Process accrued fees for transfer-out and estate settlement accounts.
• Ensure fees are in compliance with company policies, client agreements, and regulatory guidelines.
• Reconcile daily, bi-weekly, and monthly fee transactions to ensure accuracy and identify discrepancies.
• Review the debit balances originating from the monthly fee run and assist to resolution as per business rules.
• Maintain and update fee schedules and structures in the company’s financial systems and ensure that fee rules are consistently applied.
• Support the continuous improvement of fee processing systems and workflows to increase efficiency and reduce errors.
• Serve as a point of contact for internal Client Experience teams and vendors regarding fee-related inquiries, disputes, and clarifications.
• Investigate and respond to inquiries within agreed-upon service level agreements (SLAs).
• Address client and vendor concerns promptly and professionally, escalating issues when necessary.
• Investigate any system related issue and assist in logging a support ticket with vendors and/or internal technology teams.
• Ensure all fee processing activities comply with internal policies, industry standards, and regulatory requirements.
• Support internal and external audits by providing necessary documentation and information related to fee processing activities.

Skills

Attention to detail

Microsoft Excel

Communication skills

Analytical skills

Ability to work in fast-paced env

Multi-tasking

Education

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field

Tools

PureFacts / PureFees

Job description

At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.

We are currently seeking a Financial Operations Fee Processing Associate. In this role, the successful candidate is expected to play a key role in supporting the day-to-day operations of our financial processing team. This position involves managing and processing financial transactions, specifically focusing on fees and associated charges. The ideal candidate will be detail-oriented, highly organized, and able to handle complex fee structures and payment reconciliations in a timely and accurate manner. This role requires strong communication skills to collaborate with internal teams and key stakeholder groups to ensure seamless processing and resolution of financial transactions.

What You Will Do

• Accurately process and record all fee-related transactions, including client fees, service-based charges, and adjustments.
• Assist in the monthly fee run and collaborate with Information Technology (IT) to ensure the fees are calculated and posted correctly in all fee-based accounts.
• Process accrued fees for transfer-out and estate settlement accounts.
• Ensure fees are in compliance with company policies, client agreements, and regulatory guidelines.
• Reconcile daily, bi-weekly, and monthly fee transactions to ensure accuracy and identify discrepancies.
• Review the debit balances originating from the monthly fee run and assist to resolution as per business rules.
• Maintain and update fee schedules and structures in the company’s financial systems and ensure that fee rules are consistently applied.
• Support the continuous improvement of fee processing systems and workflows to increase efficiency and reduce errors.
• Serve as a point of contact for internal Client Experience teams and vendors regarding fee-related inquiries, disputes, and clarifications.
• Investigate and respond to inquiries within agreed-upon service level agreements (SLAs).
• Address client and vendor concerns promptly and professionally, escalating issues when necessary.
• Investigate any system related issue and assist in logging a support ticket with vendors and/or internal technology teams.
• Ensure all fee processing activities comply with internal policies, industry standards, and regulatory requirements.
• Support internal and external audits by providing necessary documentation and information related to fee processing activities.

What You Will Bring

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred. Equivalent work experience will be considered.
• 1-3 years of experience in financial operations, fee processing, billing, or a related role.
• Familiarity with financial systems, invoicing software, and accounting principles is preferred.
• Strong attention to detail and ability to work with complex data sets.
• Proficiency in Microsoft Excel and other office productivity tools.
• Familiarity with PureFacts / PureFees would be an asset.
• Excellent problem-solving and analytical skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills for effective interaction with clients, vendors, and internal teams.

This role follows our in‑office work model and requires employees to be onsite four days per week to support collaboration and business needs.

This opportunity is for an existing vacancy with the company. The anticipated base salary range for this position is $34,320 to $58,500. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a bonus program. In addition, The Company offers a variety of benefits to eligible employees, including health insurance coverage, wellness programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

CI Financial is an independent company offering global wealth management and asset management advisory services through diverse financial services firms. Since 1965, we have consistently anticipated and responded to the changing needs of investors. We are driven by a commitment to provide individuals and institutions with the highest-quality investments and advice. Our commitment to the highest levels of performance means that whatever their position, CI employees must be comfortable in a fast-paced environment that will stretch them to tap into their highest potential. Employees with a healthy dose of ambition, a desire to commit to a curious mindset for continuous learning, and a willingness to go the extra mile thrive at CI.

A Supportive Environment for Success

We offer an in-office environment, competitive benefits, and a supportive workplace to help our employees thrive both personally and professionally.

What We Offer

• Modern HQ location within walking distance from Union Station
• Training Reimbursement
• Paid Professional Designations
• Employee Savings Plan (ESP)
• Corporate Discount Program
• Enhanced group benefits
• Parental Leave Top–up program
• Paid time off for Volunteering

We are focused on building a diverse and inclusive workforce.

CI Financial Corp. and all of our affiliates (“CI”) are committed to fair and accessible employment practices and provide reasonable accommodations for persons with disabilities. If you require accommodations in order to apply for any job opportunities, require this posting in an additional format, or require accommodation at any stage of the recruitment process please contact us at [e-mail], or call 416-364-1145 ext. 4747.