Financial Officer

Carleton University; Ottawa; On-site; CAD 74,000 - 81,000; Full time

Job summary

Carleton University in Ottawa, Ontario, seeks a Financial Officer in the Office of the CIO to support ITS operations. The role covers reviewing financial agreements, processing invoices, collecting payments, and generating comprehensive reports, with over $2 million managed annually.

The incumbent ensures budget integrity, liaises with stakeholders, and adheres to university policies. The position requires experience in accounting and familiarity with Banner, with opportunities for professional

Qualifications

• GAAP knowledge and application
• Analytical and problem-solving abilities
• Strong interpersonal, organizational and communication skills
• Ability to work independently in a dynamic environment

Responsibilities

• Review financial agreements and resolve variances.
• Process invoices and collect payments.
• Generate financial reports and manage Ecommerce over $2M annually.
• Ensure integrity of ITS financial activities, including budget tracking and reporting

Skills

Analytical skills

Problem solving

Interpersonal skills

Organizational skills

Communication

Education

Honors degree in Business/Accounting

CPA designation asset

Tools

Banner

Excel

Job description

Career Development Assignment (CDA) The successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

Job Number: J0826-0132 Job Title: Financial Officer Job Type: Career Development Assignment (CDA) Department: Office of the CIO Job Category: Administrative Number of Positions: 1 Date Posted (dd/mm/yyyy): 26/08/2026 Closing Date (dd/mm/yyyy): 03/09/2026 Salary (with Salary Rate): 73,897.00 - 80,777.00/Year Assignment Duration From: 01/10/2026 Assignment Duration To: 12/11/2027 Employee Group: CUPE 2424 Salary Level: 8PE Hours Per Week: 35 Date Position Available: 31/08/2026

If you are an internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position. Internal "unionized" candidates with priority status will be given first consideration. Please note: Carleton University encourages applications from all qualified candidates.

About Carleton University Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world. Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work. The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Reporting directly to the Manager, Administrative and Financial Services, the Financial Officer plays a pivotal role in ensuring the seamless administrative and financial operations of Information Technology Services (ITS). This position requires exceptional accuracy and confidentiality, as it involves handling sensitive financial data and providing support to senior level staff within ITS. This role is essential for maintaining financial integrity through tasks such as reviewing financial agreements, identifying and resolving variances, processing invoices, collecting payments, and generating comprehensive financial reports. Additionally, the Financial Officer manages the Ecommerce function, overseeing the disbursement and reconciliation of over $2 million annually, which underscores the importance of meticulous financial oversight.

With oversight from the Manager, Administrative and Financial Services, the Financial Officer must also ensure the integrity of the Service's financial activities, including budget generation, tracking, analysis, and reporting. This role involves processing orders, verifying transactions, and monitoring departmental communications to identify urgent issues, determine who needs to be involved in solutions, track and communicate progress, and resolve issues as quickly as possible. Effective communication and liaison with stakeholders associated with the assigned portfolio are vital components of this role, ensuring that the University’s financial policies and procedures are rigorously followed and supporting the organization's strategic financial goals.

In addition, the scope of this role includes all the operations within the service, including direct administrative support to the Manager, Administrative and Financial Services and Directors within ITS as required.

Qualifications

The incumbent must possess the following qualifications: The University relies on the sound understanding and application of the University policies and financial controls.

• The incumbent must be able to apply GAAP in the management of funds.
• Analytical and problem-solving skills are required to identify financial and non-financial issues
• The incumbent requires exceptional interpersonal, organizational, analytical, oral

• Proven capacity to excel in an independent, and ever-changing work environment.
• Attention to detail and the ability to adhere to strict deadlines in a fast-paced, dynamic environment is essential.

• The incumbent must be adept at effectively and efficiently determining priorities.
• Must employ an extensive knowledge of Carleton University's accounting system (Banner)

Education And Experience

The above is normally acquired through the completion of:

• Completion of an honor’s university degree with an emphasis on Business and/or Accounting.

CPA Designation or 1- or 2-year enrolment in an accounting designation program is an asset.

• A minimum of five years' experience in accounting, including 1 year in project/fund accounting.

The incumbent must be adept at using a computerized accounting system and spreadsheets.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements

This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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