FINANCIAL COORDINATOR (I)

McMaster University; Hamilton; On-site; CAD 37,000 - 52,000; Full time

Job summary

McMaster University on Main Campus seeks a Financial Coordinator I to manage financial data, processes and reporting within Student Affairs Finance Office. The role requires careful handling of accounts payable/receivable, invoicing, and budget preparation to support university programs.

With a 35-hour work week, the position emphasizes attention to policy compliance, data accuracy, and effective communication with internal teams and auditors.

Qualifications

• 2 year Community College diploma in Accounting or related field required.
• 4 years of relevant experience as noted in the job posting.

Responsibilities

• Coordinate collection, verification, analysis and reporting of financial data.
• Process invoices, cheques, and accounts payable/receivable tasks with accuracy.
• Prepare budgets for review and approval and support audits.
• Provide training and guidance on accounting procedures and financial systems.
• Balance and reconcile cash, statements, and complex financial records.

Skills

Accounts payable

Accounts receivable

Budgeting

Financial reporting

Data analysis

Auditing support

Education

2 year Community College diploma in Accounting or related field

Tools

PeopleSoft Mosaic

Hyperion

OscarPlus

OscarEMR

AMS

Moneris reporting

Job description

Schedule 35 hours per week, Mon-Fri, 8:30am-4:30pm, evenings and weekends as needed.

Education Level 2 year Community College diploma in Accounting or a related field of study.

Career Level Requires 4 years of relevant experience.

Expected Fill Date December 1, 2026

Union Group UNIFOR Unit 1

Location Main Campus, Gilmour Hall

Job Description and Title JD0652, Financial Coordinator (I)

Pay Grade and Range Grade 6, $26.99-$38.03

Job Description

Unit/Project Description

Student Affairs (SA) is a fast-paced, multifaceted department that supports the overall health, welfare, and success of students at McMaster. The Student Affairs Finance Office provides financial support to various Student Affairs departments, including Athletics and Recreation. The office also manages the Student Affairs budget, including preparing the annual budget report and reporting on various Ministry‑funded programs. The Student Affairs Finance Office seeks a self‑motivated, enthusiastic individual with experience in financial processing (accounts payable and accounts receivable), collections, invoicing, and financial data reporting. This role demands strong attention to detail and the ongoing ability to prioritize competing tasks in a deadline‑driven environment.

Job Summary

Responsible for applying specialized knowledge and understanding of financial policies and procedures to coordinate and process University financial transactions. Analyzes, records, classifies, and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures.

Purpose and Key Functions

• Coordinate the collection, verification, analysis and reporting of financial data.


• Interpret and communicate applicable financial policies, procedures and guidelines to others.


• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.


• Develop and deliver training and information sessions.


• Analyze data and assess for reasonableness.


• Develop budgets for review and approval.


• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.


• Exercise appropriate controls, monitor, and reconcile accounts.


• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.


• Perform various analyses and reconciliations of accounts.


• Generate reports and account statements and review for accuracy.


• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.


• Generate reports and account statements and review for accuracy.


• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.


• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.


• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.


• Investigate discrepancies using established procedures.


• Monitor and reconcile statements and participate in the reconciliation of accounts.


• Prepare and generate a variety of scheduled and ad hoc reports.


• Update, maintain, and verify information in a variety of spreadsheets and databases.


• Balance and control cash receipts, including floats, petty cash and cheques.


• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.


• Create spreadsheets including complex formulas and equations.


• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.


• Maintain filing systems, both electronic and hard copy.

Qualifications

2 year Community College diploma in Accounting or a related field of study.

Requires 4 years of relevant experience.

Assets

• Excellent organizational skills, with proven ability to handle a diverse workload, effectively managing and prioritizing workload responsibilities, and timelines


• Reconciliation, collections, accounts payable, and accounts receivable experience


• Demonstrated initiative in the workplace, and commitment to continuous improvement


• Experience providing financial services in a fast‑paced environment


• Experience with PeopleSoft‑based administrative and financial information system (Mosaic), Hyperion, OscarPlus, OscarEMR, AMS, and Moneris reporting considered an asset.


• Excellent analytic, interpersonal, presentation, oral and written communication skills


• Strong attention to detail


• Demonstrated ability to perform well individually and collaboratively in a team environment with minimal supervision


• Customer service oriented


• Proficient in Microsoft Office Suite, Office 365, Adobe Acrobat Pro


• Experience with OHIP and UHIP billings is considered an asset


• Experience in a University setting is considered an asset

Additional Information

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self‑identification in relation to equity‑seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.