Financial Assistant – Facilities Management (Bargaining Unit 179)

Jobbe; Halifax; On-site; CAD 43,000 - 51,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Defined Contribution Pension plan

Vacation

Flexible Workplace

Holiday closure

Summer hour schedule

Discounted Employee Transit EPass

Job summary

Saint Mary’s University is seeking a Financial Assistant for Facilities Management in Halifax. The role supports invoice reconciliation, procurement, budgeting, and financial reporting for the university’s retail and facilities operations.

Responsibilities include journal entries, cost of sales analysis, variance investigations, and assisting with annual budget submissions and forecasts. On-site work and a strong Excel skillset are essential.

Qualifications

• High School completion plus completion of a two year Community College, concentration in accounting.
• Able to work independently and collaboratively in teams.
• Experience in SCT Banner considered an asset.
• Minimum two years related experience. Retail accounting experience would be an asset.
• Excellent written and oral communication, analytical and interpersonal skills.
• Proficient in MS Office, especially Excel.
• Strong customer service skills.
• Ability to work virtually.

Responsibilities

• Reconciles vendor invoices to receiving reports and purchase orders using the operating system reports. Prepares payment requests and sends to Procure to Pay for processing. Follows up on discrepancies, as required.

Skills

Analytical skills

Excellent communication

Interpersonal skills

Customer service

Ability to work virtually

Education

High School + two-year college in accounting

Tools

MS Excel

SCT Banner

Job description

Financial Assistant - Facilities Management

Job Details

• Bargaining Unit 179 Halifax, Nova Scotia, Canada Full-time 1 day ago
• $43,410 - $51,418 CAD yearly
• Date Posted: September 21st, 2026
• Posting Deadline: October 5th, 2026
• Department: Facilities Management
• Type of Employment: Permanent, Full-Time
• Group Affiliation: Bargaining Unit 179, Group 6 ($43,410- $51,418 annually)
• Work Arrangement: On-site

What We Offer

• Competitive compensation
• Comprehensive benefits package
• Defined Contribution Pension plan
• Vacation
• Flexible Workplace
• Holiday closure
• Summer hour schedule
• Discounted Employee Transit EPass through Halifax Transit

Job Information And Responsibilities

• Reconciles vendor invoices to receiving reports and purchase orders using the operating system reports. Prepares payment requests and sends to Procure to Pay for processing. Follows up on discrepancies, as required.
• Ensures that the retail operating system, e-commerce system and University ERP system are in alignment as inventory and gross margin amounts can explain any variances. Make corrections in retail operating system as required.
• Prepares daily/weekly/monthly journal entries for review by Financial Reporting and Analysis to reflect utility payments, parking revenue and to reflect cost of sales and inventory transactions from retail operating systems.
• Reviews monthly financial statements in the University Reporting System and reconciles results to retail operating system for gross margin.
• Investigates and provides analysis on budget variances and exceptions to the Administrative Manager as required including preparation of adjusting journal entries as required to incorrect postings.
• Provides assistance to the Administrative Manager with completing the annual budget submissions as well as forecasts using available systems for trend analysis.
• Prepares monthly utility reports such as electricity, fuel, water and waste for Facilities Management Department.
• Acts as the key contact for suppliers for invoices and payment.
• Provides coverage to the front desk in the absence of the Secretary.

The Collective Agreement can be viewed here.

Experience And Education Requirements

• High School completion plus completion of a two year Community College, concentration in accounting.
• Able to work independently and collaboratively in teams.
• Experience in SCT Banner considered an asset.
• Minimum two years related experience. Retail accounting experience would be an asset.
• Excellent written and oral communication, analytical and interpersonal skills.
• Proficient in MS Office, especially Excel.
• Strong customer service skills.
• Ability to work virtually.

Diversity, Equity and Inclusion

At Saint Mary's University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect, we welcome applications from women, Indigenous peoples, racialized persons/visible minorities, persons with disabilities, persons of minority sexual orientation or gender identity and others who might contribute to the growth and enrichment of our community.

All qualified candidates are encouraged to apply; however, preference will be given to Canadian citizens and permanent residents. If you require accommodations during the recruitment process, please contact Human Resources at "[email protected]".

A Little Bit About Us

Saint Mary's University is one of Canada's top primarily undergraduate universities known for its international collaborations, leadership in entrepreneurship, and research that benefits local and global communities. Our programs in Arts, Science, Graduate Studies and the Sobey School of Business are among Canada's best and feature professors who are committed to the success of their students. Saint Mary's provides our more than 5,511 students with a place that fosters possibility, excellent research opportunities, and distinguished graduate and professional programs combined with a caring community. Nestled in the heart of Halifax, Nova Scotia, on Canada's east coast, Saint Mary's University is marked by iconic buildings, green spaces and fresh ocean air. The Saint Mary's University community is committed to a prosperous future for the world-a World without limits.