Financial Assistant

University of Toronto; Toronto; Hybrid; CAD 67,000 - 87,000; Full time

Job summary

A prestigious Canadian university in Toronto is seeking a Financial Assistant to support the Finance Office. Responsibilities include processing transactions, expense reimbursements, and handling payroll inquiries. The ideal candidate has a diploma or equivalent experience and a strong background in finance and payroll, with at least three years of experience in a similar role. This role offers a competitive salary and a hybrid work arrangement.

Qualifications

• Minimum three years of recent and related financial and payroll experience.
• Experience processing and reconciling financial records.
• Excellent organizational and time management skills.

Responsibilities

• Process expense reimbursements.
• Handle payroll-related inquiries.
• Ensure compliance with university policies.

Skills

Advanced College Diploma (3 years)

Financial and payroll experience

Verbal and written communication skills

Analytical and organizational skills

Attention to detail

Education

Advanced College Diploma or equivalent experience

Tools

MS Office Suite (Excel, Word, PowerPoint)

HRIS and FIS systems

Job description

Financial Assistant

Date Posted: 08/07/2025
Req ID: 44654
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00004888

About us:

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

Learn more: www.pharmacy.utoronto.ca

Your opportunity:

Reporting to the Finance Director, the Financial Assistant will work as part of a dedicated team to support the day-to-day operational needs of the Finance Office. As the Financial Assistant, you will be responsible for processing various transactions on FIS; answering vendor and customer inquiries; processing expense reimbursement forms, ensuring compliance to University policies and procedures; reconciling accounts; assisting with the preparation of all documentation for reconciliation and preparing accounting forms and reports for the Director.

Your responsibilities will include:

• Applying the generally accepted accounting principles to financial tasks
• Processing expense reimbursements
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Acting as the first point of contact for payroll related enquiries
• Handling sensitive and/or confidential information
• Verifying the accuracy and completeness of information
• Identifyingand resolving individual financial discrepancies
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years’ of recent and related financial and payroll experience, preferably in a university environment.
• Experience processing and reconciling financial, accounts payable and receivable, and payroll records.
• Experience preparing standard financial reports and maintaining financial files.
• Experience processing expense reimbursements.
• Experience maintaining databases and producing reports.
• Experience monitoring and reconciling budget and research grants.
• Advanced working knowledge of MS Office suite of products: Excel, Word, PowerPoint; Adobe Acrobat.
• Advanced working knowledge with HRIS and FIS or other related financial and payroll systems.
• Demonstrated working knowledge of databases and producing reports.
• Excellent verbal and written communication skills.
• Strong analytical, problem solving, organizational skills and planning ability, ability to pay meticulous attention to detail.
• Excellent organizational and time management skills with the ability to meet multiple deadlines.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience supporting an academic department with administrative and financial functions.

To be successful in this role you will be:

• Communicator
• Meticulous
• Organized
• Proactive
• Problem solver
• Self-directed

Notes:

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline. Alternative Work Arrangements will be explored following the completion of in-person training.

Closing Date: 08/17/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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