Financial Assistant

Halifax Regional Municipality; Halifax; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A local government organization invites applications for a permanent full-time Financial Assistant position in Halifax. The role involves providing financial services to senior management, training staff on budget allocation, and processing invoices. Candidates should have Grade 12 education, a background in accounting, and three years of relatable experience. This position offers a salary of $30.28 per hour with flexible work options available.

Qualifications

• Grade 12 education or equivalent is required.
• Graduate of an accounting/business program is a must.
• Three years' experience in a similar role.

Responsibilities

• Train HRFE staff on budget allocation and financial policies.
• Administer federally funded programs, ensuring compliance.
• Process payment of invoices and monitor accounts payable.

Skills

Knowledge of accounting principles

Sound knowledge of various computer software programs including spreadsheets and databases

Sound knowledge of computerized accounting and reporting systems (e.g., SAP Financial)

Understanding of municipal accounting procedures and regulations

Knowledge of municipal procurement methods

Education

Grade 12 education (or equivalent)

Graduate of an accounting/business program

Three years’ experience in a comparable position

Job description

Overview

10519BR

Financial Assistant

Halifax Regional Municipality is inviting applications for a permanent, full-time position of Financial Assistant with Halifax Regional Fire and Emergency.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous / Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Reporting to the Manager of Administrative Services, the Financial Assistant is responsible for the provision of financial services to Senior Management.

Duties and Responsibilities

Financial Duties / Responsibilities

• Train HRFE staff on appropriate budget allocation, account set-up, and HRM / HRFE financial policies and procedures
• Coaches staff on routine use of SAP Financial
• Administers federally funded programs for HRFE including the creation of work orders, preparation and submission of expense claims, completion of reports and other documentation required by Service Canada, ensuring compliance with Federal and Provincial financial guidelines and frequent communication with Federal and provincial financial officials
• Processes payment of invoices, monitors status of accounts payable and responds to payment inquiries
• Prepares Cheque Requests and obtains approval and submits employee expense reimbursements for Driver license upgrades, Driver medical examinations and miscellaneous out of pocket expenses
• Verifies compliance with policy and submits approved Local Travel Expense Reports for reimbursement
• Supports staff with completion and submission of approved Out of Town Travel Expense reports and tracks the charges
• Supports the Firefighters & Family Assistance Program (FFAP) Coordinator with client services invoices
• May perform other duties as required

Administrative Duties / Responsibilities

• Develops, recommends, and implements approved administrative procedures for the efficient operation of HRFE around financial transactions and records
• Creates and manages an effective records management system for HRFE’s Finance Division
• May perform other duties as required

For a detailed list of duties and responsibilities for this assigned portfolio, please email [e-mail] referencing the position title and competition BR number.

Qualifications

Education and Experience

• Grade 12 education (or equivalent)
• Graduate of an accounting / business program from a recognized university, community college or technical school
• Three (3) years’ experience in a comparable position
• Suitable combination of education and experience may be considered

Technical / Job Specific Knowledge and Abilities

• Knowledge of accounting principles
• Sound knowledge of various computer software programs including spreadsheets and databases
• Sound knowledge of computerized accounting and reporting systems (e.g., SAP Financial)
• Understanding of municipal accounting procedures and regulations would be considered an asset
• Knowledge of municipal procurement methods for goods and services would be considered an asset
• Knowledge of organizational operating procedures, current trends and developments in the area of administration would be considered an asset

Security Clearance Requirements: Applicants may be required to complete an employment security screening check

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion

Competencies

Valuing Diversity, Analytical Thinking, Communications, Customer Service, Organizing & Planning, Teamwork & Cooperation, Value & Ethics.

Work Status

WORK STATUS: Permanent Full-Time

Hours of Work

HOURS OF WORK: Monday - Friday 8:30am - 4:30pm, 35 hours per week. Overtime is scheduled when required. Flex options to work outside of these hours and hybrid may be available

Salary

SALARY: Level 5; $30.28 per hour as per the NSGEU Local 222 Collective Agreement

Work Location

WORK LOCATION: 40 Alderney Drive, Dartmouth, NS B2Y 2N5. Work location can be changed according to operational requirements

Closing Date

CLOSING DATE: Applications will be received up to 11:59 pm on Sunday, September 21, 2025

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.