Financial and Executive Administrative Assistant

PCRecruiter - Recruitment Software & Applicant Tracking System; Tillsonburg; On-site; CAD 59,000 - 70,000; Full time

Job summary

A recruitment software company is seeking a full-time, on-site Financial and Executive Administrative Assistant in Tillsonburg. The role involves coordinating office operations, managing financial data, and providing administrative support to executives. Ideal candidates will have over two years of relevant experience, be proficient in Google Workspace, and possess strong organizational skills. This position requires discretion in handling sensitive information.

Qualifications

• 2+ years’ experience in administration, bookkeeping, or office coordination.
• Proficiency in Google Workspace and financial data entry.
• Full-time on-site availability in Tillsonburg.

Responsibilities

• Maintain office tidiness and manage supplies.
• Coordinate meeting logistics and small events.
• Enter financial transactions and process corporate credit card entries.

Skills

Organizational skills

Communication skills

Discretion

Tools

Google Workspace

QuickBooks Online

NetSuite

Job description

Salary - $59,000

Summary:
Seeking a full-time, on-site Financial and Executive Administrative Assistant to support office operations, financial processes, and executive-level tasks. This role involves office coordination, financial data entry, and administrative support for senior staff.

Key Responsibilities:

• Maintain office tidiness and manage supplies

• Coordinate meeting logistics and small events

• Enter financial transactions and process corporate credit card entries

• Track expenses, maintain spreadsheets, and assist with reconciliations

• Manage calendars, book travel, and prepare expense reports for executives

• Occasionally assist with personal tasks or errands

Qualifications:
Required:

• 2+ years’ experience in administration, bookkeeping, or office coordination

• Proficiency in Google Workspace

• Experience with financial data entry and expense tracking

• Strong organizational and communication skills

• Ability to handle sensitive information discreetly

• Full-time on-site availability in Tillsonburg

Preferred:

• Experience with QuickBooks Online, NetSuite, or ApprovalMax

• Prior support of executives or travel coordination

• Background in finance, construction, or professional services

Work Environment:

• On-site, full-time during business hours

• Occasional schedule flexibility or travel may be required

• Office setting with standard equipment use and some light lifting (up to 20 lbs)