Financial and Contracts Administrator Ottawa, Ontario

Tiree Inc.; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

Join Tiree Inc. as a Financial and Contracts Administrator where you'll support administrative processes that are crucial for financial operations. In this role, you'll manage contract tracking, billing, and collaborate across departments, ensuring both client and internal success. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

Qualifications

• 3-5 years of experience in financial administration.
• Familiarity with procurement workflows.
• Ability to obtain a Government of Canada Enhanced Reliability security clearance.

Responsibilities

• Support contract administration by maintaining accurate contract tracking.
• Manage billing and financial reporting, including processing invoices.
• Oversee timesheet administration and ensure payroll accuracy.

Skills

Attention to detail

Organizational skills

Communication

Time management

Proficiency with Adobe software

Proficiency in French

Job description

Your Role

You’re highly organized, detail-oriented, and have a knack for staying one step ahead. You thrive in a fast-paced environment, where tracking deadlines, managing data, and supporting financial processes come naturally. You take pride in getting things right the first time and are driven by a sense of urgency and accountability.

As the Financial and Contracts Administrator, you’ll work closely with our Director of Corporate Finance and broader finance team to ensure that contract tracking, billing, and administrative processes run smoothly. This role plays a critical part in supporting day-to-day financial operations that keep our business running. You’ll also be a key point of contact for time tracking support and will collaborate across departments to ensure data is accurate, up to date, and aligned with contract requirements.

This is an exciting opportunity to join a high-performing team and contribute meaningfully to both client and internal success.

What you’ll do

• Support Contract Administration - Set up new contracts in internal systems and maintain accurate tracking throughout their lifecycle. Coordinate with account managers on contract renewals and ensure timely submission of quarterly government reports. Maintain electronic filing and backup documentation related to contracts and assist with tracking key deliverables and compliance deadlines as needed.
  
  
• Manage Billing and Financial Reporting - Process invoices for both Tiree and joint ventures with accuracy and attention to detail. Support payroll by reviewing and processing employee expense claims. Enter and manage billing data across project platforms and produce monthly joint venture reports while ensuring proper file maintenance.
  
  
• Oversee Timesheet Administration – Train new personnel on timesheet systems and provide ongoing support to remote and onsite users. Monitor submissions, reconcile third-party timesheet data, and follow up on corrections or missing entries to ensure payroll accuracy.
  
  
• Provide General Finance Support – Assist finance team members with ad hoc or specialized tasks and act as a backup for accounts receivable and payable. Collaborate with internal departments, maintain digital filing systems, and contribute to the smooth day-to-day functioning of financial operations.

What you’ll bring

• 3-5 years of previous work experience in financial administration.
• Strong attention to detail and familiarity with procurement workflows.
• Excellent organizational skills with a proactive approach to task and deadline tracking.
• Clear, confident communicator who can engage effectively with business development, finance, and operations teams.
• Sense of urgency and accountability—responsive, reliable, and able to manage time-sensitive priorities.
• Proficiency with Adobe software, including the ability to manage PDF formatting and document troubleshooting.
• Experience in a professional services or project-based environment is considered an asset.
• Proficiency in French is considered an asset.
• Ability to obtain and maintain a Government of Canada Enhanced Reliability security clearance.

We thank everyone for their interest but wish to advise that only candidates who possess the essential competencies and experience will be asked to attend an interview.

Diversity, Equity & Inclusion

Be you.

We strive to create a culture of diversity, equity and inclusion where everyone at Tiree feels welcome, supported and celebrated. There is dynamism and pride in a community shaped by diverse voices, perspectives and lived experiences. We want to empower you to be you.

We are extremely proud of our teams – they are strong, determined, dedicated people who aspire to excellence, and they make our organization better every day. Our goal is to meet that standard of excellence in our commitment to diversity, equity, inclusion, and accessibility and for our teams to reflect the wonderful diversity of the communities in which we live and work.

We are committed to fostering an inclusive and diverse workforce. As part of this commitment, we strive to provide a selection process that is accessible to all candidates. Please advise if you require any accommodations to ensure your equal participation.

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