Financial Analyst, Accounts Receivable

Okanagan College; Kelowna; On-site; CAD 42,000 - 48,000; Full time

Job summary

Okanagan College is seeking an Accounts Receivable Analyst to provide exceptional customer service while analyzing and maintaining receivables, invoicing, processing transactions and reconciling accounts.

Under the Manager, Financial Services, you will audit cashiering sessions, apply payments, initiate collections and assist with interim and year-end reports. Strong accounting knowledge and MS Office/finance systems are essential.

Qualifications

• Completion of secondary school (Grade 12) or equivalent.
• Graduation from a two year university or community college accounting program or equivalent.
• Over 2 years and up to 4 years related experience.

Responsibilities

• Issues invoices, past due notices and monthly statements to students and customers.
• Responds to inquiries from students, customers, employees and agencies.
• Reviews aging reports and initiates corrective actions.
• Applies payments and charges to accounts and processes student sponsorships.
• Prepares fund and account reconciliations and resolves discrepancies.

Skills

Accounting knowledge

Attention to detail

Communication skills

Microsoft Office proficiency

Finance systems experience

Auditing procedures

Independent and team work

Problem solving

Adaptability

Education

Two-year college accounting program

Secondary school diploma (Grade 12)

Tools

Microsoft Excel

Finance systems software

Job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: September 8, 2026

Position End Date: November 30, 2026, may be extended for an additional 2 months

Salary range: $30.74 to $35.07

Classification: Support Services Assistant II

Bargaining unit: BCGEU Support

Type of appointment: Non-regular Full-time

Schedule: 7 Hours per day between the hours of 7:30am and 4:30pm to be agreed upon with your supervisor

Closing date: August 30, 2026

Your Opportunity

Under the limited direction of the Manager, Financial Services, the Accounts Receivable Analyst is responsible for providing exceptional customer service to the College community and external stakeholders with respect to analyzing and maintaining the College’s receivables. This includes, but is not limited to, invoicing, auditing cashiering sessions, processing transactions, analyzing and reconciling receivable accounts and various general ledger accounts or funds, initiating collection activities, applying payment and charges to accounts and maintaining records. Performs other related duties as required.

Functions and Duties

Compiles, analyzes, evaluates and interprets financial data and information; identifies trends and anomalies, takes corrective action and/or makes recommendations for changes and improvements. These responsibilities include but are not limited to:

• Issues invoices, past due notices and monthly statements to students and customers;
• Responds to inquiries received from students, customers, employees and agencies as required;
• Reviews the aging reports, taking corrective action and recommending refunds as necessary;
• ReviewsPST/GSTcompliance and takes any necessary corrective action;
• Initiates collection activities in coordination with the Accounts Receivable team and manager;
• Applies payments and charges to accounts;
• Processes student sponsorships;
• Prepares fund and account reconciliations and resolves all discrepancies;
• Processes payments from third party payment systems, prepares related reconciliations and month end adjustments;
• Processes returned cheques.

Reviews and audits transactions in accordance with Okanagan College’s policies and procedures, provides recommendations and adjustments. These responsibilities include but are not limited to:

• Audits and processes cashiering sessions;
• Processes transactions from various departments;
• Processes student awards through the Financial Awards system interface.

Provides support and guidance to cashiers and cash supervisors as required.

Assists with preparation of internal management reports, provides recommendations and adjustments.

Assists with the preparation of interim and year-end audit information including preparation of schedules and other supporting documentation.

Maintains accounts receivable and accounting files.

Provides back-up and support to other analysts in the Financial Services Department.

Participates on assigned committees or projects to provide departmental input and support.

Provides administrative and operational support to the Finance Management Team.

Performs other related duties as assigned.

Education and Experience

Completion of secondary school (Grade 12) or equivalent and graduation from a two year university or community college accounting program or equivalent. Over 2 years and up to and including 4 years related experience.

Skills and Abilities

• In-depth knowledge of accounting theory, auditing procedures and internal controls
• Ability to apply principles of logical thinking to define and solve problems which may be of a sensitive nature
• Ability to exercise initiative, self-development, good judgment and critical thinking
• Proficiency in using Microsoft Office and Finance systems to generate and analyze reports and to resolve difficulties with computer input and retrieval;
• Aptitude for learning and working with new systems and software
• Ability to monitor, recommend and take action on issues that may have considerable contractual, legal and operational implications
• Exceptional listening and professional communication skills with internal and external contacts, focused on tact and diplomacy
• Proven ability to work well under pressure; manage work volume and changing priorities and to meet organizational deadlines
• Works effectively both independently and as part of a team
• Ability to adapt and collaborate with others through organizational change and development
• Attention to detail and accuracy

Our Values

Students first

Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.

Community

We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.

Respect

We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.

Courage

We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.

Relationships

We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.

Distinction

We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].