Financial Aid and Awards Coordinator

Queen's University; Kingston; On-site; CAD 30,000 - 60,000; Full time

Job summary

A Canadian university is seeking an experienced individual for an administrative support role. The successful candidate will provide support to senior staff, coordinate meetings and events, maintain databases, and supervise staff. This position requires a Community College Diploma or Bachelor’s degree, along with 2-3 years of relevant experience. Strong organizational and communication skills are essential. Join us for a rewarding opportunity in Kingston, Canada.

Qualifications

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
• More than 2 years and up to and including 3 years of experience.

Responsibilities

• Provides administrative and planning assistance to senior staff.
• Provides operational coordination for the department including arranging meetings and special events.
• Coordinates schedules of senior staff and prioritizes urgent matters.
• Creates and maintains a variety of databases and prepares reports.
• Collects and prepares documentation for renewal, tenure, and promotion.
• Directs and supervises the work of other staff.
• Assists with endowment and expendable trust accounts.
• Prepares thank-you letter inventory for donors.

Job description

A Brief OverviewReporting to the Associate Registrar (AR), Enrolment Services and Administration, the incumbent oversees many administrative processes associated with the various aspects of the Financial Aid and Awards office. This position provides subject matter expertise and advice on specific financial aid programs and supports the approval and implementation process for new awards, bursaries and scholarships. Responsible for supporting the work of the Donor Experience division of Advancement, the incumbent will provide meeting, event planning, and recruitment activity support as well as assisting Financial Aid and Awards to develop, streamline, and implement policies and procedures. The incumbent will oversee projects, recommend changes, research best practices and support the AR in improving and evolving existing financial aid programs.This position provides administrative and planning assistance to senior staff to support operations. This position coordinates meetings, special events, and appointments, assembles and prepares critical information for meetings, and follows up as required. This position coordinates schedules of senior staff, and determines relative priorities to ensure urgent/sensitive matters receive immediate attention. This positions also analyzes data, and prepares reports and statistics. This position directs, allocates, and supervises the work of other staff.

What you will do

• • Provides administrative and planning assistance to senior staff. Proofs and edits correspondence for distribution.

• • Provides operational coordination for the department including arranging meetings, special events, and appointments, assembling and preparing critical information for meetings, and following up as required.

• • Coordinates schedules of senior staff, determines relative priorities to ensure urgent/sensitive matters receive immediate attention.

• • Creates and/or maintains a variety of databases. Performs analysis, and prepares reports and statistics.

• • Collects and prepares documentation, and maintains files for renewal, tenure and promotion, term adjuncts, post-doctoral fellows, visiting scholars, and casual staff.

• • Directs, allocates, and supervises the work of other staff.

• • Assists set up of endowment and expendable trust accounts with donors and Advancement.

• • Prepares and maintains thank-you letter inventory for donors.

• Other duties as required in support of the department and/or unit.

Required Education

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

• • More than 2 years and up to and including 3 years of experience.
    • Experience in planning and/or managing projects considered an asset.

• • • Experience in writing, interviewing, reviewing, editing and/or proofreading internal and/or external communications and documents considered an asset (e.g., social media, policy manuals, newsletters, handbooks, legal documents, forms/templates, blogs, training/reference materials, technical documents, webinars, etc.).

• • Experience planning, coordinating and/or managing events or promotions considered an asset.

Consideration may be given to an equivalent combination of education and experience.