Financial Administrator

Queen's University; Kingston; On-site; CAD 60,000 - 80,000; Full time

Job summary

Queen's University is seeking a Financial Administrator to support its Health Sciences departments with financial planning, budget preparation, and reporting. The ideal candidate will oversee departmental budgets, analyze financial data, and assist in compliance with university policies while optimizing internal controls and efficiency practices.

Qualifications

• Experience with financial reporting and budgeting.
• Knowledge of financial policies and internal controls.
• Strong analytical and modeling skills.

Responsibilities

• Participates in financial planning by analyzing statistical data.
• Oversees budget preparation and financial reporting.
• Acts as a resource for financial administration across departments.

Skills

Financial analysis

Budget preparation

Problem solving

Statistical modeling

Knowledge of CRA guidelines

Education

Bachelor's Degree in Finance or Accounting

Job description

A Brief OverviewReporting to the Associate Director, Financial Services, Queen's Health Sciences (QHS), the Financial Administrator supports the financial planning, budgeting and reporting functions for departments in QHS. The Financial Administrator is responsible for performing various accounting and financial administration duties such as preparation and monitoring of departmental budgets and is a key resource on financial administration of operating and non-credit fund budgets, research, trust and endowments. The Financial Administrator provides analysis and support to the Associate Director, Financial Services, QHS, Department Managers, and Administrators in the preparation and monitoring of their annual budget loads, and other external/internal reporting requirements. The Financial Administrator also helps to assess the Faculty's compliance with the University's policies and identify areas of opportunity for efficiencies, enhanced reporting, and strengthened internal controls within the Faculty.This position participates in short and medium-term financial planning by analyzing and modelling statistical data, financial forecasts, and budget information. This position reviews departmental financial policies, internal controls systems, and tools, and administers and performs various accounting and financial administration activities. This position also recommends, develops, and implements best practices to improve efficiency.What you will do

• Participates in short- and medium-term financial planning by analyzing and modelling statistical data, financial forecasts, and budget information.
• Reviews departmental financial policies, internal controls systems, and tools. Recommends, develops, and implements best practices to improve efficiency.
• Oversees the preparation and monitoring of financial budgets for the department or unit.
• Prepares and analyzes financial information to support strategic and workforce planning initiatives.
• Provides assistance to internal and external groups, in the areas of CRA guidelines, CICA standards, and university policies.
• Prepares and analyzes financial reports including quarterly variance reports.
• Performs routine to complex financial and accounting duties, including processing large sum bank transfers, payments to professional corporations, and processing of invoices in various systems.
• Acts as a primary resource on the financial administration of operating and non-credit fund budgets and accounts.
• Organizes financial activities including the preparation of the annual budget and staffing submission, and monitoring and reporting all associated financial activities.
• Administers multiple projects by defining key metrics.
• Provides project updates on a to various stakeholders across departments.
• Establishes, monitors, and communicates project timelines and milestones.
• Contributes to the development of training materials and provides or participates in training delivery.
• Prepares regular reports to assist with monitoring and resolving research project deficits.
• Other duties as required in support of the department and/or unit.