Financial Administration Clerk

Capital Regional District; Victoria; On-site; CAD 58,000 - 70,000; Full time

Job summary

Capital Regional District is seeking a Financial Administration Clerk to manage disbursements for CRD, CRHC and CRHD, including EFT and cheque payments, and to support the Purchasing Card program administration. This role provides financial administrative support services, including cash desk duties for Financial Services.

This position will perform duties such as processing payments, reconciling receipts, maintaining vendor data, and ensuring internal controls and timely processing in a

Qualifications

• Minimum 2 years of directly related experience.
• High school graduation required.
• Post-secondary courses in a related discipline.
• Equivalent combination of education and experience.

Responsibilities

• Prepare and process weekly payment runs (EFT and cheque disbursements).
• Ensure authorizations and internal controls are followed.
• Compile payment source documents with payments.
• Monitor AP and PCard inboxes and triage inquiries.
• Perform daily reconciliation of cheque, credit card and cash receipts.
• Prepare bank deposits and transaction detail reports.
• Track incoming donations and prepare receipts.
• Maintain vendor master data.
• Support PCard program administration and deadlines.
• Monitor inventory of blank cheques and reorders.
• Respond to AP inquiries from staff and auditors.

Skills

Communication

Data entry

Payment processing

Independence

Attention to detail

MS Office

Education

High School Diploma

Post-secondary coursework

Equivalent education+experience

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Capital Regional District

Financial Administration Clerk

Req ID:2040

Division:Financial Services

Regular / Auxiliary:Regular

Job Type: Full-Time

Rate of Pay:$33.71 - $36.01 per hour

Hours of Work:70 hours bi-weekly

Summary This position is responsible for CRD, CRHC and CRHD disbursements (EFT and cheques) and supports the Purchasing Card program administration. This position also provides financial administrative support services includes cash desk responsibilities for Financial Services.

Key Duties & Responsibilities

• Prepares and processes weekly payment runs, including electronic funds transfers (EFT) and cheque disbursements.
• Follows established policies and ensures appropriate authorizations and internal controls are adhered to when processing payments.
• Compiles payment source documents with payments to record transactions.
• Monitors the AP and PCard inboxes and triages inquiries, ensuring timely and appropriate responses or escalation.
• Performs daily reconciliation of cheque, credit card and cash receipts, prepares transaction detail reports, and ensures timely and accurate bank deposits.
• Tracks incoming donations and prepares donation receipts.
• Maintains vendor master data (vendor creation and ongoing maintenance).
• Supports administration of the PCard program by monitoring compliance with monthly deadlines, sending reminders, and responding to cardholder inquiries.
• Monitors inventory of blank CRD, CRHC, CRHD and US cheques and orders when necessary.
• Investigates and responds to Accounts Payable (AP) inquiries from staff and auditors, providing timely and accurate information.
• Provides general clerical services by maintaining records system.
• Maintains basic knowledge of CRD programs, key department contracts, function of departments, other associated government agencies.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong accurate keyboarding and data entry skills.
• Strong ability to process payments including cash, cheques, credit/debit card transactions.
• Substantial experience and proven ability to follow processing guidelines and adhere to strict timelines for processing transactions
• Strong ability to work independently in a fast paced and constantly changing environment.
• Strong attention to detail with a commitment to data accuracy and integrity.
• Proficiency and experience with word processing (MS Word), spreadsheets (MS Excel) and presentation (MS PowerPoint) software.

Qualifications

• A minimum of 2 years' directly related experience
• High School Graduation
• Post-secondary courses in a related discipline
• An equivalent combination of education and experience

Certifications

• Valid BC Driver's Licence

We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences.

The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.