Financial Administration Assistant - CDFM - Appendix D

Faculty of Applied Sciences & Technology at Humber Polytechnic; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

The Faculty of Applied Sciences & Technology at Humber Polytechnic is seeking a dedicated Financial Administration Assistant for a 12-month contract. The role involves financial tracking for the Capital Works and Facilities Management division, requiring strong accounting skills and practical experience. Join a diverse team committed to excellence in polytechnic education while contributing to Humber's future.

Benefits

Diverse, supportive team environment

Tools and technology to succeed

Qualifications

• 2 years practical experience in an automated accounting environment.
• Experience in accounts receivable and payable.
• Applied knowledge of basic spreadsheets and word-processing applications.

Responsibilities

• Processing and tracking vendor invoices for payment.
• Administering parking revenue and refunds.
• Maintaining digital invoice filing and project files.

Skills

Accounting

Business

Office Administration

Education

2 year Diploma or equivalent - Accounting / Business

Tools

Spreadsheets

Word-processing applications

Job description

Financial Administration Assistant - CDFM - Appendix D

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Financial Administration Assistant - CDFM - Appendix D

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Description

Find Your Spot at Humber

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest Polytechnic in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

Status : Appendix D Contract (12 Months)

Faculty / Department : Capital Development and Facilities Management

Campus / Location : North Campus

Salary : FT Support Payband : D

Salary Range : $26.77 - $31.01

Starting Salary : $26.77

Progression through the payband is in accordance with the increments in the payband as outline in the Full-Time Support Staff Collective Agreement based on actual service in the payband.

About The Capital Development And Facilities Management At Humber

Capital Development & Facilities Management is responsible for new construction and renovation projects and provides project design, planning and space allocation services to improve and expand Humber's campus environment. We maintain all college buildings and grounds to provide a safe, clean, healthy and well-maintained campus environment that supports well-being and promotes excellence in teaching and learning at Humber. We also lead the college’s sustainability programs through the Office of Sustainability.

About The Financial Administration Assistant Role

Under the general direction of the Manager, Business Operations and Information Management, the incumbent performs a wide variety of tasks related to the financial tracking for the Capital Works and Facilities Management division including, but not limited to :

• Processing and tracking of vendor invoices for payment and resolving any detected errors;
• Administering parking revenue and refunds;
• Maintenance of a digital invoice filing system and Capital Works project files and cost tracking logs;
• Ensuring that internal financial controls are followed;
• Reconciliation of vendor statements and clearing accounts and generation of journal entries as required;

The incumbent assists with month end and year end tasks, including preparing and processing journal entries, as well as analyzing and reconciling various general ledger accounts.

In the absence of the Customer Service Agent & Data Entry Clerk, the incumbent will provide service to the college community by receiving, inputting, assigning and tracking demand work orders via the departmental work management system.

Qualifications

About You :

You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading :

• 2 year Diploma or equivalent - Accounting / Business

Experience / Skills

• Minimum of two years of practical experience in an automated and integrated accounting environment with experience in both accounts receivable and payable
• Applied knowledge of computer software programs, including basic spreadsheets and word-processing applications

If this sounds like you, we'd love to hear from you! At Humber Polytechnic we don't just accept difference we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we're looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

What's in it for you?

• An opportunity to be a part of building Humber's future.
• Be part of a diverse, hard-working, and supportive team.
• Tools and technology that will allow you to succeed at your job.

We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted. Consideration for Support Staff positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity, and Inclusion

Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment. Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber’s diverse workplace also supports Francophone workers and young workers.

Accommodation

Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

At Humber Polytechnic, all forms of discrimination and harassment are prohibited. All employees and applicants have the right to work in an environment that is free from discrimination and harassment. If you need assistance with concerns related to discrimination and harassment, please contact the Office of Human Rights and Harassment ([e-mail]).

Position Type : Appendix D

Payband : D

Minimum Salary : 26.77

Maximum Salary : 31.01

Work Locations : North Campus, 205 Humber College Blvd., Etobicoke M9W 5L7

Job Family : Facilities Management

Duration of Need : 12 Months

Deadline to Apply : August 1, 2025

Job Posting : 7 / 11 / 25

Department : Capital Development and Facilities Management

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