Finance Specialist - Accounts Payable (TFT 1.0 FTE)

The Royal Mental Health Centre; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading health care organization in Ontario is seeking an Accounts Payable Clerk. The role involves processing payments, managing invoices, and maintaining financial records. Ideal candidates will have a community college diploma in accounting, strong organizational skills, and proficiency with Microsoft Office. This position offers opportunities to contribute to a safe and inclusive work environment.

Qualifications

• Minimum 2 years of accounting experience in a computerized environment.
• Typing speed of at least 35 WPM.
• Ability to work under pressure and maintain confidentiality.

Responsibilities

• Process documents for payment to suppliers & employees.
• Enter invoices into the computerized accounting system.
• Prepare computer-generated cheques and EFTs.

Skills

Organizational

Communication

Customer Service

Education

OSSD or equivalent plus a 2-year community college diploma in accounting

Tools

Microsoft Office

industry software

Job description

To process accounts payable related transactions in both Canadian and US dollars for the Royal Ottawa Health Care Group, University of Ottawa Institute of Mental Health Research, Atlas Institute for Veterans and Families, and the Royal Ottawa Foundation for Mental Health in a timely and accurate manner.

Duties:

• Process documents for payment to suppliers & employees in Canadian & US dollars, including calculating foreign exchange conversions when necessary.
• Process invoices, purchase orders, mileage and expense claims, ensuring adherence to policies.
• Maintain updated vendor and client information.
• Ensure all invoice payments meet supplier terms and statutory deductions.
• Handle monthly lease processing and Clozapine invoices for Ontario hospitals.
• Review supplier statements and follow up on outstanding invoices.
• Set up Petty Cash requests, process replenishments, and reconcile credit card payments.

Enter invoices into computerized accounting system:

• Select vendors, verify invoice accuracy, obtain approvals, record tax codes, and track expenses for CRA reporting.
• Review mileage & expense claims to prevent duplicates and facilitate tracking.
• Manage invoice numbering and CRA documentation.
• Process invoice cancellations, payments, and prepare remittances.
• Balance batches and generate reports.

Prepare computer-generated cheques and EFTs:

• Obtain, print, and match cheques and EFT backups, review for accuracy, and forward for approval.
• Distribute payments accordingly.

Preparation of T2200:

• Maintain employee mileage and reimbursement statistics.
• Complete CRA T2200 forms for employee submission.

Month End Transactions:

• Create tracking worksheets, prepare accrual journal entries, and upload invoice details to the general ledger.

File management:

• Maintain filing systems for accounts payable, signatures, and off-site documents.
• Manage signature plates and retrieve documents as needed.

Mail and miscellaneous duties:

• Process incoming and outgoing mail, including couriers and faxes.
• Assist with audits, grant reporting, inquiries, and inventory counts.
• Perform cashier functions and data entry for fixed assets and payroll.
• Contribute to a safe and inclusive work environment and perform other duties as assigned.

Qualifications:

• OSSD or equivalent plus a 2-year community college diploma in accounting or equivalent experience.
• Minimum 2 years of accounting experience in a computerized environment.
• Strong organizational, communication, and customer service skills.
• Proficient in Microsoft Office and industry software.
• Typing speed of at least 35 WPM.
• Ability to work under pressure, maintain confidentiality, and work independently.
• English proficiency at level A-; bilingual skills are an asset.