Finance & Operations Coordinator

Pioneer Fund; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Pioneer Fund is seeking a Finance & Operations Coordinator in Toronto to help maintain investment data, support fund accounting, and coordinate with external advisors. The role emphasizes process improvement, AI tool adoption, and cross-team collaboration within a hybrid work model.

You will report to the Financial Controller and work with our fund administrator, auditors, and tax advisors to ensure timely, accurate reporting and compliance.

Qualifications

• High attention to detail and accuracy, especially at scale.
• Strong organizational skills with the ability to manage multiple workstreams.
• Willingness to learn and adapt to new tools and processes.
• Familiarity with AI tools such as Claude and Notion AI.

Responsibilities

• Maintain and reconcile portfolio data across fund reporting and internal systems.
• Support capital call processing, fund forecasting, and reconciliation with the fund administrator.
• Assist with year-end audit and tax preparation documentation.
• Prepare financial statements and capital accounts for smaller side funds.
• Monitor cash flow and liquidity for fund and Management Company and flag variances.
• Assist in quarterly close processes, including recording new investments and changes in fair value.
• Support GST/HST filings and tax schedule reviews in coordination with external advisors.
• Help gather supporting documents for audits and LP/fundraising requests.

Skills

Attention to detail

Organizational skills

Fast learner

Communication skills

Multitasking

Adaptability

Familiarity with AI tools

Education

Bachelor's degree in Business, Economics, Finance, or related field

Tools

Excel

Google Sheets

Claude

Notion AI

Job description

Pioneer Fund is seeking a Finance & Operations Coordinator to help keep the machinery running behind the capital our founders depend on.

We invest in over 150 companies a year, and every one of those investments has to be tracked, reconciled, valued, and reported accurately. This role supports the finance and fund operations that make that possible, across portfolio and fund administration, quarterly close and tax compliance, and LP reporting. You don't need to be an accountant. We're looking for someone who is organized, curious, and eager to learn the operational side of fund finance.

This role reports to the Financial Controller and works closely with external service providers including our fund administrator, auditors, and tax advisors. Pioneer Fund embraces AI tools across our workflows and we're transparent about it. Familiarity with or openness to tools like Claude, Notion AI, and other AI tools is a requirement.

Pioneer Fund combines capital, expertise, connections, and support from 500+ Y Combinator alumni to back founders across the YC network. Founded in 2017, we have made 1,000+ investments globally and supported hundreds of founders.

RESPONSIBILITIES

• Maintain accurate investment and portfolio data across fund reporting
• Reconcile portfolio data across internal systems, fund administrator reports, and cap tables to ensure consistency and flag discrepancies
• Support capital call processing, fund forecasting, and ongoing reconciliation with the fund administrator
• Track exit events (acquisitions, IPOs, secondary sales) and assist in reconciling proceeds to investing entities and LP capital accounts; maintain wind-down schedules and documentation for companies in dissolution
• Monitor capital deployment against fund pacing assumptions and flag variances
• Assist with valuation documentation in line with our Valuation Policy, working closely with senior team members
• Help gather and organize supporting documents for year-end audit and tax preparation
• Respond to data requests from the fund administrator, LPs, and third-party data providers
• Assist in the quarterly close process, including recording new investments, tracking changes in fair value, and summarizing fund performance for reporting purposes
• Support preparation of financial statements and capital account statements for smaller side funds, working alongside senior team members
• Support quarterly GST/HST filing for the Management Company, including reconciliation of input tax credits
• Support T5013 (Canadian) and K-1 (U.S.) partnership tax schedule review ahead of filing deadlines and assist in fulfilling information requests from external tax advisors
• Assist with Management Company corporate tax review in coordination with external tax advisors
• Support preparation of Annual Meeting and Advisory Committee materials
• Help compile data and materials for LP and fundraising-related requests
• Assist in providing support on prospective investors' queries

Operations & Finance Support

• Support monthly review and GL classification of Management Company credit card and operating expenses; assist with intercompany reconciliation including accounts receivable/payable and fundraising expense tracking, in coordination with the fund administrator
• Support periodic cash flow and liquidity monitoring for both the fund and Management Company, flagging variances
• Experiment with and help drive the adoption of new tools and approaches to streamline day-to-day finance operations
• Maintain and refine systems for tracking fund metrics, portfolio data, and reporting timelines

QUALIFICATIONS

• High attention to detail and a commitment to accuracy, especially important at our scale
• Strong organizational skills with the ability to manage multiple workstreams simultaneously
• Fast learner with new and existing tools, with the willingness and flexibility to try new approaches to improve current processes
• Familiarity with or openness to AI tools such as Claude, Notion AI, and other emerging AI tools to support day-to-day finance and operations tasks
• Thrives working in a fast-paced, partially remote, dynamic environment while prioritizing and managing multiple tasks simultaneously
• Comfort working with large datasets and identifying inconsistencies across multiple data sources
• Clear written and verbal communication skills
• - familiarity with basic bookkeeping, accounting and financial principles
• Intellectual curiosity and a willingness to improve processes, not just maintain them

REQUIREMENTS

• Bachelor's degree in Business, Economics, Finance, Accounting, or a related field
• 1 to 3 years of experience in finance, accounting, fund administration, or a related role (VC experience not required)
• Advanced spreadsheet skills in Excel and/or Google Sheets, with comfort picking up new tools quickly
• Familiarity with the startup ecosystem a plus, particularly Y Combinator

LOCATION

Toronto (Hybrid, 2 days per week in office)

START DATE

We are looking to fill this role as soon as possible and would like the right candidate to start right away.