Finance Officer

St. Clement's School; North Battleford; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dedicated Finance Officer to manage financial records and reporting. This permanent full-time role offers an opportunity to work closely with school administration, ensuring compliance with financial policies and maintaining accurate accounts. The ideal candidate will possess a CPA designation or a degree in accounting, along with several years of relevant experience. Join a supportive team where your contributions will directly impact the financial health of the organization, and enjoy a collaborative environment focused on excellence and integrity.

Qualifications

• 3-5 years of experience in finance, payroll, or accounting.
• Strong knowledge of accounting functions and payroll legislation.
• Advanced proficiency with accounting software.

Responsibilities

• Maintain accurate financial records and manage accounts payable/receivable.
• Prepare trial balances and financial reports as required.
• Process payroll and ensure compliance with legislative requirements.

Skills

Accounting Functions

Payroll Management

Financial Reporting

Analytical Skills

Public Sector Accounting Standards

Budgeting

Education

CPA Designation

Bachelor's Degree in Accounting

High School Diploma

Tools

Accounting Software

Microsoft Excel

Job description

The Board of Education of the Light of Christ Catholic School Division No. 16
invites applications for the position of

Finance Officer
at Central Office

This is a permanent full-time (1.0 FTE) position commencing June 16, 2025 or as mutually agreed.

For details contact Jordan Kist, Chief Financial Officer, at 306-445-6158 or [e-mail].

Function/Purpose:

The Finance Officer will be responsible for maintaining accurate financial records, managing accounts payable and accounts receivable, and assisting with payroll. Other responsibilities will include producing monthly accounting reports, making accurate monthly remittances, recording deposits to the General Ledger, as well as, processing payable and received cheques, providing assistance with annual audit working papers, ensuring the timely and accurate invoicing and vouchering, performing bank reconciliations, updating the internal software and administrative duties related to finance and bookkeeping.

Required Education, Knowledge, Qualifications and Experience:

· A CPA designation or bachelor’s degree in accounting. Business administration or finance would be considered an asset.

· High school diploma or equivalent and additional business/secretarial courses.

· 3-5 years of experience in finance, payroll or an accounting role

· Strong working knowledge of accounting functions and payroll legislation

· Experience with budgeting, accounting and reporting systems.

· Strong working knowledge of Public Sector Accounting Board (PSAB) accounting standards.

· Advanced proficiency with accounting software and Microsoft Excel applications would be an asset.

Required Skills and Abilities:

· Is self-motivated and able to work independently.

· Ability to meet deadlines and work autonomously and as part of a team.

· Ability to deal with members of the general public in a pleasant and effective manner.

· Ability to establish and maintain effective working relationships with others.

· High levels of accuracy and analytical skills with attention to detail.

· Meets work demands and expectations in an efficient and effective manner.

· Ability to quickly learn procedures used to report information and maintain records.

· Ability to interpret and apply policies and procedures.

· Ability to plan and manage assigned functions.

Required Personal Characteristics:

· accurate

· strong work ethic

· positive team attitude

· accountable

· trustworthy and respectful

· approachable and accessible

· flexible and collaborative

Duties and Responsibilities:

· Oversee the maintenance of books of account (including but not limited to preparing cheques/EFT, coding and posting invoices, preparing deposits, journal entries, reconciliations, petty cash).

· Process and assist with payroll, ensuring compliance with all legislative requirements.

· Oversee the financial activities and school generated funds within the division.

· Processes employee expense reimbursements.

· Prepare trial balances and financial reports as required.

· Oversee accounts receivable and the collection of payments.

· Oversees the coding and maintenance of the Purchase Card program.

· Prepare tuition billings and reconciliation.

· Liaise with school staff to ensure that all financial functions of the organization are compliant with Board policies and procedures.

· Prepare journal entries.

· Verify account codes and signatures for proper assignment of budgetary expenditures.

· Act as first-line contact with vendors regarding billing inquiries.

· Maintain accurate records for tangible capital asset accounting entries.

· Assist with the audit by providing working documents, reports and necessary documentation to the CFO.

· Prepare quarterly financial statements for the CFO and Board.

· Provide technical support (including software support, troubleshooting, etc.)

· Maintain an accurate and complete trial of supporting documentation for all financial activities.

· Provide forensic accounting services as necessary.

· Perform other duties as assigned.

Confidentiality

The Finance Officer is expected to respect the confidential nature of the position by avoiding discussion of any topics thatare not formally communicated to the public by the administration of the school or the school division. Information regarding a student, staff member or board member must not be discussed in public or with any person not authorized to receive that information. Exchange of personal information within the system shall be on a “need to know” basis. Breaching confidentiality is a serious violation of acceptable conduct and is grounds for disciplinary action up to and including termination of employment with the Board of Education.

Working Jointly with Other Staff on Common Assignments or Tasks:

This position involves working jointly with the school administration and Division Office staff.

Additional Information

New appointees will undergo a twelve (12) month probationary period.

Applications must include a cover letter, resume, an up-to-date criminal record check (within the last 6 months) and your three most recent professional references (include an email address for each reference).

Light of Christ Catholic Schools thanks all applicants in advance. Only candidates to be interviewed will be contacted.

Our School Division supports the principles of a representative workforce and welcomes applications from all qualified candidates.