Finance Coordinator (6 months Contract)

Clearway; Vaughan; On-site; CAD 30,000 - 35,000; Part time

Job summary

Clearway is hiring a Finance Coordinator on a 6 months contract at its Maple, Ontario head office. The role supports the Accounts Payable Supervisor and collaborates with the Finance team, operations, and vendors to ensure accurate recording and reporting. Hours are 8:00 am to 5:00 pm (EST).

The ideal candidate has 1–2 years in a similar role; construction experience is a plus. Salary ranges from CAD 30,000 to 35,000 for the term, commensurate with skill and experience.

Qualifications

• 1-2 years of experience in a similar role.
• Experience in construction is a plus.
• Degree/Certificate in related field.
• Excellent time management and organizational skills.
• Able to work under pressure with time constraints.

Responsibilities

• Support accounts payable team and finance department processes.
• Manage vendor communications and incoming queries.
• Record expenditures and code expenditures accurately.
• Match invoices to purchase orders and supporting docs.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end close and reporting processes.
• Participate in year-end audit and related financial tasks.
• Prepare expense reports and maintain file organization.

Skills

Time management

Organizational skills

MS Office

Education

Degree/Certificate in related field

Tools

Excel

Word

PowerPoint

Outlook

Job description

Finance Coordinator (6 months Contract)

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Job Summary

Reporting to the Accounts Payable Supervisor, the Finance Coordinator is responsible for carrying out assigned tasks within the Accounts Payable Team and supporting the Finance Department. This role reports to the Accounts Payable Supervisor but works closely with all Finance Team members, Operations colleagues, and Vendors, delivers excellent customer experience across the Clearway Group. The role requires a full understanding of how Accounts Payable processes impact on the Procure to Pay and Month-end Close and Reporting processes.

Location

Clearway's Head Office - Maple, ON.

Hours of Operations

8:00 am to 5:00 pm (EST)

Compensation

$30,000-$35,000 for the term of contract ((Based on skill and experience)

Essential Duties & Responsibilities

• Gain an understanding of the Clearway Group's organizational structure to support accurate recording of expenditures
• To ensure that Vendor communications are timely read and addressed by: Managing the A/P Vendor email inbox
• Fielding incoming calls and emails from Vendors; and responding, redirecting, or escalating as appropriate
• Open and distribute hardcopy mail addressed to Finance Team members
• Scan and/or print copies of Vendor source documents (purchase orders, receiving reports, invoices)
• Distribute Vendor source documents to responsible members of the A/P Team
• Sort and match Vendor invoices to purchase orders, packing slips, or other supporting documentation
• Assist Company personnel with expenditure coding. Accurately and timely enter, self-review, and post Vendor invoices in batches
• Reconcile Company records to Vendor statements and follow up with Vendors to resolve issues/discrepancies
• Sort Company credit card receipts and accurately and timely prepare Expense Reports
• File Vendor Documents on a timely basis
• Assist Accounts Payable Team members with meeting month-end process requirements and deadline
• Gain expert understanding of Accounts Payable system functionalities to ensure the company benefits from automation opportunities and configured controls
• Contribute to the Finance organization through other duties and projects as required and determined by the A/P Supervisor, General Accountant and VP Finance
• As requested, support: Weekly payment process activities; and Year-end audit and external financial and income and sales tax reporting processes

Our ideal candidate

• 1-2 years ofexperience working in a similar role
• Experience working in construction industry is a plus
• Degree/Certificate in related field
• Excellent time management and organizational skills
• A strong passion for fostering a safe work environment
• Ability to get along well with a variety of personalities and individuals
• Strong PC skills including Excel, Word, PowerPoint and Outlook
• Able to work under pressure with time constraints.

AODA

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during theapplication processis available upon request.