Finance Coordinator

Central Student Association; Guelph; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Health, dental & vision insurance

Paid vacation & personal emergencyDays

Job summary

The Central Student Association (CSA) seeks a Finance Coordinator to oversee day-to-day financial operations, budgeting, payroll, financial reporting, and audit preparation at the University of Guelph. This permanent role reports to the Executive Director and supports long-term financial sustainability.

Responsibilities include maintaining strong financial controls, collaborating with the Finance Committee and Bookkeeper, and ensuring compliance with regulatory requirements while providing

Qualifications

• University degree or college diploma in accounting, finance, business, or related field.
• Experience in financial management, budgeting, payroll, and financial reporting.
• Experience coordinating external audits.
• Experience in nonprofit or post-secondary environments is an asset.

Responsibilities

• Coordinate day-to-day financial operations including banking, investments, and cash flow.
• Oversee administration and distribution of student fee revenues.
• Provide regular financial reporting to Exec. Director, President, and Finance Committee.
• Coordinate year-end payroll and regulatory reporting (CRA remittances, WSIB, EHT).
• Prepare external audit materials and liaise with auditors.
• Support purchasing, contract administration, and financial policies.

Skills

Financial analysis

Analytical thinking

Confidentiality

Communication of complex info

Continuous improvement

Education

University degree or college diploma in accounting/finance/business

Job description

The Central Student Association (CSA) is the undergraduate student association at the University of Guelph. We advocate on behalf of our membership, representing their collective interests on a diverse range of issues such as public transit, housing, student rights and the accessibility of education. In addition, we offer numerous services and programs such as the Bullring, universal bus pass, health and dental plan, Bike Centre, Clubs, Student FoodBank, SafeWalk, Student Help and Advocacy.

FINANCE COORDINATOR

The Central Student Association (CSA) represents and serves undergraduate students at the University of Guelph. Through advocacy, services, events, student support, and business operations, the CSA works to enhance student experience and strengthen campus life.

We are seeking a detail-oriented and analytical Finance Coordinator to oversee the financial operations of the organization and support the CSA’s long-term financial sustainability.

As a permanent staff member, the Finance Coordinator must uphold and support theCSA’s Mandate andApproach and work towards the overall success of the CSA and the Team as we serve our members.

POSITION SUMMARY

Reporting to the Executive Director, the Finance Coordinator is responsible for the day-to-day financial administration of the CSA, including budgeting, payroll, financial reporting, investments, banking, and audit preparation.

Working closely with the Executive Director, President, Finance Committee, and Bookkeeper, the Finance Coordinator ensures the organization maintains strong financial controls, complies with regulatory requirements, and provides accurate financial information to support organizational decision-making.

KEY RESPONSIBILITIES

Financial Management

• Coordinate the organization’s day-to-day financial operations, including banking, investments, and cash flow management.
• Oversee the administration and distribution of student fee revenues.
• Monitor financial performance and provide regular financial reporting to the Executive Director, President, and Finance Committee.
• Ensure financial records are accurate and maintained in accordance with organizational policies and accounting standards.

Budget & Financial Planning

• Lead the annual budget development process in collaboration with the Executive Director, President, and Finance Committee.
• Prepare financial forecasts and monitor budget performance throughout the fiscal year.
• Support long-term financial planning and organizational sustainability.
• Assist departments with budget planning and expenditure monitoring

Payroll & Compliance

• Administer the organization’s payroll processes and maintain employee payroll records.
• Ensure compliance with applicable payroll legislation and regulatory reporting requirements, including CRA remittances, WSIB, and Employer Health Tax.
• Coordinate year-end payroll reporting, including T4 preparation

Financial Reporting & Audit

• Prepare financial reports, reconciliations, and supporting documentation.
• Coordinate the annual external audit and act as the primary liaison with auditors.
• Assist in preparing audited financial statements and reports for the Finance Committee, Board of Directors, and membership.
• Review financial processes and recommend improvements to strengthen internal controls.

Operational Support

• Supervise the Bookkeeper and Business Office Assistant.
• Maintain financial records and document retention systems.
• Support organizational purchasing, contract administration, and financial policies.
• Assist with financial onboarding and training for staff and Executive Team.

QUALIFICATIONS

The ideal candidate will possess:

• A university degree or college diploma in accounting, finance, business, or a related field.
• Experience in financial management, budgeting, payroll, and financial reporting.
• Experience preparing for or coordinating external audits.
• Experience working in a nonprofit, membership-based, or post-secondary environment is considered an asset.

WHAT WE ARE LOOKING FOR

We are seeking someone who is:

• Highly organized and detail oriented
• Analytical with strong financial insight.
• Trustworthy and committed to confidentiality.
• Collaborative and service oriented
• Able to communicate complex financial information clearly to both financial and non-financial audiences.
• Proactive and committed to continuous improvement.

EMPLOYMENT DETAILS

• Full-time, permanent position.
• Three-month probationary period.
• Some evening work may be required to attend Finance Committee meetings.
• Compensation: $70,000 – 80,000 per annum
• Comprehensive benefits package including health, dental and vision insurance.
• Paid vacation and Personal Emergency days.

Deadline for applications is November 16th, 2026, at 5:00 PM

For a complete copy of the CSA Hiring Policy, see https://csaonline.ca/about/bylaws-policies. The CSA hiring policy is found in Appendix C of the Policy Manual, Section 4.0.

The CSA is committed to employment equity and to the creation of a working environment that is welcoming for all applicants. We particularly encourage applications from women, Indigenous peoples, persons with disabilities, racialized people, international students, and members of Queer communities.

The Central Student Association welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.To arrange accommodationsplease contact [e-mail]

The CSA does not use artificial intelligence (AI) or automated screening algorithms to evaluate applications for this role. Every resume and submission is reviewed directly by a member of our hiring team.