Finance Clerk

Black & McDonald Limited; Hamilton; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Clerk to join their dynamic Southwest Ontario team. This role is pivotal in providing comprehensive administrative support, ensuring the smooth operation of regional activities. Responsibilities include generating invoices, managing data entry, and maintaining filing systems, all while fostering effective communication across departments. The ideal candidate will possess strong organizational skills, a commitment to customer service, and the ability to handle multiple tasks efficiently. Join a family-run company with a rich history and contribute to a culture of collaboration and excellence.

Qualifications

• 1-2 Jahre Erfahrung in einer administrativen Rolle bevorzugt.
• Post-Secondary Education in Accounting oder Finance erforderlich.

Responsibilities

• Vorbereitung und Erstellung von Kundenrechnungen mit Genauigkeit.
• Hochvolumige wöchentliche Dateneingabe durchführen.
• Dokumentenkontrolle und Berichterstattung pflegen.

Skills

Kommunikation

Kundenorientierung

Problemlösung

Teamarbeit

Vertraulichkeit

Priorisierung

Kundenservice

Education

Post-Secondary Education in Accounting

Post-Secondary Education in Finance

Tools

Oracle (JD Edwards)

Microsoft Office Suite

Job description

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi-trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward-thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southwest Ontario team is hiring! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you!

The Administrative Clerk is located in Stoney Creek and reports directly to the Regional Controller. They are responsible for providing administrative support for the region. Supports managers and employees through a variety of tasks related to organization and communication, while contributing to the overall success of the organization.

Main Duties and Responsibilities include:

• Prepare and generate customer invoices ensuring timeliness and accuracy
• Complete high volume weekly data entry
• Receive, review and validate customer work orders
• Open internal work orders for applicable locations
• Distribute work orders to appropriate regional contacts via email
• Open purchase orders for subcontractors as required
• Receive and match supplier invoices to Purchase Orders
• Add descriptions to work order detail and update work order status
• Maintain filing system for customer billings
• Document controls
• Maintain and prepare reports from manual or electronic files and databases
• Preparation of business letters and correspondence as required
• Answer main office phone line and address or direct the call as necessary
• Greet visitors to the office and address the purpose of their visit as appropriate
• Other duties as assigned

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

Post-Secondary Education in Accounting, Finance or related field is required

WORK EXPERIENCE REQUIREMENTS

1-2 years previous experience in an administrative role preferred

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• High level of confidentiality a must
• Experience in Oracle (JD Edwards) is an asset
• Must present a positive attitude and have a respectful and pleasant demeanor at all times when interacting with customers, vendors, employees and management
• Strong communication skills
• Strong ability to prioritize multiple demands and maintain focus despite frequent interruptions
• Must possess a strong work ethic and a positive attitude towards measurable and quantifiable goals and learning
• Sincere interest in customer service relations is a must
• Must be proficient at Windows based software i.e., JD Edwards, Microsoft Office Suite