Finance Assistant & Administrative Support

Lower Canada College; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

Lower Canada College in Montreal invites applications for a Finance Assistant & Administrative Support. This role balances calendar and agenda management for the Director of Finance with front-end document preparation and client support for Accounts Receivable, ensuring daily fiscal operations run smoothly.

Key responsibilities include AR prep, billing coordination, and maintaining confidential financial records.

Qualifications

• 2+ years in a dual administrative/financial support role in an educational setting.
• Foundational bookkeeping knowledge: invoicing, coding, and billing cycles.
• Strong calendar management using Google Calendar or Outlook.
• Bilingual in English and French.

Responsibilities

• AR preparation: organize tuition, student and payment data and coordinate with departments for billing.
• Calendar & agenda management for the Director of Finance.
• Review and triage financial correspondence and internal requests.
• Prepare agendas and take concise minutes for finance committee or admin meetings.
• Maintain confidential financial records and ensure documents are audit-ready.

Skills

Calendar management

Bookkeeping basics

Bilingual English & French

Time management

Communication with families

Tools

Google Calendar

Microsoft Outlook

Excel

Billing software

Job description

A premier Montreal institution since 1909, Lower Canada College (LCC) is a co-educational day school for students from kindergarten to grade 12 with a strong reputation for preparing students for entrance to prestigious universities across the world. Located on a beautiful seven-acre campus in the heart of Montreal’s Monkland Village, LCC draws students from nearly every continent of the world. LCC’s enriched educational program consists of academic, co-curricular, and service opportunities that position students to explore and discover their true potential throughout their educational journey.

The school invites applications for the following position:

Position Title:Finance Assistant & Administrative Support

Department:Finance

Reports to: Director of Finance

Status:Full-time

Start Date: January 2027

Job Purpose:

The Finance Assistant & Executive Support provides critical operational backup to our business office. This role balances calendar and agenda management for the Director of Finance with front-end document preparation and client support for Accounts Receivable, ensuring the school's daily fiscal operations run flawlessly.

Core Responsibilities

• AR Preparation: Organize incoming tuition, student and payment collections’ data; and collaborate with other departments to ensure a seamless billing process. Collection follow-ups with families, renters, and other organizations are a key part of this role.
• Calendar & Agenda Management: Manage the Director of Finance’s calendar, schedule internal and vendor meetings, and protect their time against conflicting priorities.
• Document Triaging: Review and prioritize incoming financial correspondence, parent inquiries, and internal department requests before escalating them to the Director or specific financial agents.
• Meeting Coordination: Prepare agendas, compile background documents, and take concise minutes for finance committee or administrative meetings.
• Records Maintenance: Digitalize, log, and file confidential financial records, ensuring all pre-processed paperwork is easily retrievable for audits.

Qualifications & Skills

• 2+ years of experience in a dual administrative/financial support role (experience in an educational institution and/or supporting a management role is highly valued).
• Strong foundational knowledge of bookkeeping workflows (understanding invoice matching, coding basics, and billing cycles).
• High proficiency with calendar management tools (e.g., Google Calendar, Microsoft Outlook) and office productivity suites.
• Exceptional time management and the ability to pivot seamlessly between administrative tasks and data verification.
• Bilingual (English & French)

School-Wide Core Values

Professionalism, Continuous Growth, Passion/Excellence, Collaboration/Communication and Respect & Empathy

The closing date for this role is Friday December 3, 2026. Details about school life can be found at www.lcc.ca.

LCC is an equal opportunities employer