Finance Assistant

KCR Community Resources; Kelowna; On-site; CAD 25,000 - 34,000; Part time

Job summary

KCR Community Resources is seeking a detail-oriented Finance Assistant to join our Finance Team on a part-time basis (28 hours per week). The role focuses on accounts payable, invoice processing, and maintaining accurate financial records, with additional support for general accounting, reconciliations, and budgeting.

Reporting to the Director of Finance, you will coordinate payments, assist with year-end processes, and collaborate across departments to ensure compliant financial administration

Qualifications

• Diploma or certificate in Accounting, Bookkeeping, or related field.
• Minimum three years of related experience in accounts payable.
• Knowledge of AP processes, invoice management and financial records.
• Familiarity with bank reconciliations and payroll support is a plus.

Responsibilities

• Receive, review, and record supplier invoices and vendor payments.
• Verify coding, documentation, and authorization for accuracy.
• Process payments and coordinate weekly cheque/EFT runs.
• Assist with day-to-day accounting and reconciliations.
• Support budget prep, financial reporting, and audit preparation.
• Maintain confidential financial records and collaborative communication.

Skills

Accounts payable

Excel

Communication

Discretion

Education

Accounting/Bookkeeping diploma or certificate

Tools

QuickBooks Online

Microsoft Excel

Job description

Position Summary

KCR Community Resources is seeking a detail-oriented and organized Finance Assistant to join our Finance Team. This is a part-time position of 28 hours per week, offering an opportunity to contribute to the financial operations of a community-focused organization.

The Finance Assistant plays an important role in supporting the organization's day-to-day financial activities, with a primary focus on accounts payable, including invoice processing, payment coordination, and maintaining accurate financial records. Working closely with the Director of Finance, the Finance Assistant also provides support with general accounting activities, financial reconciliations, budget preparation, financial reporting, and annual audit processes.

Reporting Structure

Reports to Director of Finance

Prime Functions

Accounts Payable Processing and Administration

• Receive, review, and record supplier and contractor invoices for goods and services.
• Verify invoice coding, supporting documentation, and appropriate authorization to ensure accuracy and completeness.
• Ensure accounts payable transactions and expense reimbursements comply with established financial policies and procedures.
• Maintain accurate and up-to-date supplier and contractor records.
• Prepare and process payments to suppliers and contractors within established payment timelines.
• Coordinate weekly cheque and Electronic Funds Transfer (EFT) payment runs, including ensuring cheques are properly authorized, signed, and distributed or mailed.

Accounting and Financial Administration Support

• Assist the Director of Finance with day-to-day accounting and financial administration activities.
• Support bank and credit card reconciliation processes to ensure financial records are accurate and complete.
• Assist with deposit preparation, sales invoicing, and preparation of financial receipts and supporting documentation.
• Maintain accurate financial records and documentation in accordance with established accounting procedures.
• Provide administrative support for financial transactions and related accounting activities as required.
• Assist with various payroll-related duties under the direction of the Director of Finance.

Budget Preparation, Financial Reporting and Audit Support

• Assist the Director of Finance with budget preparation and financial reporting using Microsoft Excel and other financial systems.
• Support the preparation of financial information and documentation required for funder reporting.
• Assist with year-end audit preparation, including organizing and maintaining supporting financial records.
• Provide assistance to auditors during fieldwork, particularly regarding accounts payable and payroll documentation.
• Work collaboratively with the Director of Finance to ensure financial information is organized, accurate, and available for reporting and audit purposes.

Departmental Support and Collaboration

• Maintain confidentiality and exercise discretion when handling financial records, employee information, and other sensitive organizational information.
• Establish and maintain positive working relationships with suppliers, contractors, staff, and other stakeholders.
• Respond to financial and administrative inquiries within the scope of the position and refer matters to the Director of Finance as appropriate.
• Work collaboratively with other KCR departments to support financial administration and organizational operations.
• Perform other related duties as required to support the Finance Department and KCR's overall mission and objectives.

Qualifications

• Diploma or certificate in Accounting, Bookkeeping, or a related field. An equivalent combination of education, training, and relevant experience will be considered.
• Minimum three years of related experience in accounts payable within a computerized accounting environment.
• Demonstrated knowledge of accounts payable processes, invoice management, payment processing, and financial recordkeeping.
• Familiarity with general accounting procedures, including bank reconciliations, credit card reconciliations, and financial documentation.
• Knowledge of payroll functions and procedures is considered an asset.
• Experience with QuickBooks Online is an asset.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and accuracy in processing financial transactions and maintaining records.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and meet established deadlines.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated ability to maintain confidentiality and handle sensitive financial and employee information with discretion.
• Ability to work independently and collaboratively as part of a team.
• Strong problem-solving skills and the ability to identify discrepancies and seek appropriate resolutions.
• Ability to follow established financial policies, procedures, and internal controls.

Benefits

• 3 weeks vacation
• Paid sick leave
• Group benefits including extended health, dental, and paramedical coverage
• Health spending account
  
• Pension contribution

Application Process

KCR Community Resources has a strong commitment to diversity and inclusion and encourages candidates from all backgrounds to apply. We will strive to provide reasonable accommodations, accessible formats, and communication support upon request to all candidates throughout the recruitment and selection process. If you require accommodation as part of the application process, please contact People and Culture Manager at our main office at 250-763-8008.

About KCR Community Resources

KCR is a not-for-profit agency fostering diversity, collaboration, and resourcefulness by tailoring services to meet community, family, and individual needs. We believe in a community where individuals and families are supported in leading healthy, productive, and fulfilling lives. We value inclusion and relationships built on mutual trust, recognizing each other's contributions, expertise, and opinions. We strive to create a safe and welcoming work environment where collaboration and valuing people's strengths are at the core of our day-to-day interactions.