Finance and Human Resources Assistant – Fulltime Position

Collège Boréal; Wikwemikong; On-site; CAD 76,000; Full time

Job summary

The Wikwemikong Tribal Police Service seeks a Finance and Human Resources Assistant to enhance administrative and financial operations. This role includes payroll processing and supporting special projects, contributing to the overall effectiveness of the organization. Ideal candidates will possess relevant education and experience, along with a strong understanding of First Nation culture.

Qualifications

• 3-5 years of relevant work experience in finance or payroll.
• Valid class G Ontario Driver Licence required.
• Must possess awareness of First Nation culture and traditions.

Responsibilities

• Process payroll for salary and hourly employees, ensuring compliance with regulatory requirements.
• Assist in budgeting processes and generate financial reports as needed.
• Collaborate closely with the finance team to maintain financial management procedures.

Skills

Financial management

Payroll processing

Confidentiality

Multi-tasking

Microsoft Office proficiency

Education

Diploma or Degree in Payroll/Finance/Accounting/Business Administration

Tools

DayForce Payroll software

Sage Accounting software

InTime Software

Job description

Position:Finance and Human Resources Assistant
Location:Wikwemikong Tribal Police Service
Salary:$75,130
Responsible To:Chief of Police

The Wikwemikong Tribal Police Service is currently seeking and accepting applications for a Finance and Human Resources Assistant position.

Under the direct supervision of the Administrative Division Commander or Designate, the Finance and Human Resources Assistant will assist in the Finance and Human Resources department areas. The incumbent will assist in ensuring efficient administrative and financial operations within the organization, contributing to the overall effectiveness of the Wikwemikong Tribal Police Service, and provide administrative support to the WTPS team as well as assist with special projects related to the overall objectives of the WTPS as assigned.

Key Duties/Responsibilities

Experience in financial management and financial file maintenance.
Process payroll for salary and hourly employees, retroactive payment, reconcile, and verify accuracy of payroll submission ensuring compliance with regulatory requirements.
Establish and maintain organized filing systems for financial transactions, ensuring adherence to accounting standards and organizational policies.
Record and document financial transactions such as invoices, expenses, payroll records, and receipts for proper documentation and audit trail.
Collaborate closely with the finance team to uphold financial management procedures and guidelines.
Assist in budgeting processes by gathering financial data and preparing reports to support budget analysis.
Generate financial statements and reports as needed for financial reporting activities.
Manage a high-volume workload efficiently, prioritizing tasks to meet strict deadlines for payroll, accounts payable, accounts receivable, and other financial activities.
Maintain WSIB bi-weekly in-house report for year end reconciliation, remittance, and reporting to WSIB.
Responsible for Ontario Pension Board for Uniform Staff and Civilian staff, for online enrolment, termination, pension calculation, and remittance.
Maintain up to date information of current and emerging payroll legislation.
Maintain pay scheduling, preparing pay budgets, maintain and update salary grids as required.
Act as a liaison with external agencies.
Proficient in Microsoft Office applications, DayForce Payroll software, Sage Accounting software, InTime Software, and general computer skills a definite asset.
Use discretion and maintain confidentiality.
Multi-task in a high-volume working environment, ability to work with tight deadlines.
Prepare and process confidential documentation/forecast reports related to Human Resources.
Prepare and process statistical information for internal and external stakeholders, Finance Manager, and auditors when required.
Maintain accurate Human Resource files both electronic and hard copy.
Maintain historical data by designing filing and retrieval system, keeping past and current records.
Complete operational requirements as required by the Human Resources Manager and Finance Manager.
Assist with various special projects directly related to the overall objectives of WTPS, and perform other duties as assigned.
Education and Experience

Diploma or Degree in Payroll/Finance/Accounting/Business Administration from a college with a Canadian accreditation.
Any relevant certificates related to the position being applied for.
3 – 5 years of previous work experience in a related field considered an asset.
Proficiency in Microsoft Office software applications.
Must have awareness of First Nation culture and traditions.
Must possess a valid class G Ontario Driver Licence.
Ability to maintain confidentiality a MUST and be prepared to take an Oath/Affirmation of Office and Secrecy.
Must be of good moral character, no criminal record, and must pass a detailed background check.
Must be a permanent resident of Canada.
Employment packages are available and will be emailed to those interested. Interested applicants are to forward their completed electronic employment package, letter of interest/cover letter, detailed resume, copies of relevant diploma/certificates to:

Attention: Richard Flamand, Human Resources Manager
[e-mail]
Subject: Finance and Human Resources Assistant

Applications will be accepted until July 11, 2025 at 2pm

Individuals of Anishinaabe ancestry are encouraged to apply. Please note, applications will be screened. Only those applicants who pass the screening component will be invited for an interview.