Finance and Grants Manager

Movement Innovation Collaborative; Pasadena; Remote; CAD 138,000 - 167,000; Full time

Job summary

A nonprofit organization is seeking a Finance & Grants Manager to develop sustainable financial and grantmaking systems. This full-time role involves managing financial operations and grant processes, ensuring compliance and effective budget management. Ideal candidates should have 5+ years of nonprofit finance experience, strong analytical and communication skills, and the ability to thrive in a remote work environment.

Benefits

Paid Time Off: 15 days vacation and 12 sick days

Health coverage, including dependents

Retirement plan with 5% salary contribution

Qualifications

• 5+ years of experience in nonprofit finance or grantmaking.
• Proven ability to work independently in a fast-paced environment.
• Knowledge of nonprofit compliance requirements and financial regulations.

Responsibilities

• Manage day-to-day financial operations and grantmaking processes.
• Collaborate with accountants to manage financial records.
• Build and manage MIC's grantmaking lifecycle from pre-award to closeout.

Skills

Nonprofit finance experience

Grant management

Analytical skills

Communication skills

Organizational skills

Education

Relevant degree in finance or management

Tools

Sage Intacct

Bill.com

Expensify

Job description

Location

California (Remote within California)

Salary Range

$100,000 – $120,000

Reports To

Finance Director

About Us

The Movement Innovation Collaborative (MIC) is a new entity that will deepen and expand the capacity, impact, and sustainability of California's grassroots movements for racial justice and social transformation. MIC will support changemakers and organizations to catalyze innovations in movement strategy and power building, intergenerational leadership development, and our collective long-term sustainability and resiliency. Through a network of physical and virtual centers, MIC will contribute infrastructure to fuel transformative structural change across California. This network will consist of new and existing centers serving hundreds of organizations and tens of thousands of grassroots leaders in California. We aspire to raise the necessary resources to fuel the mission, vision, and programs of MIC. MIC focuses on three core strategies to deepen the power, coordination, and impact of the sector: Movement Strategy and Innovation; Intergenerational Leadership Development; Healing Justice and Sustainable Work Culture. We will create program and infrastructure supports that are additive and synergistic with existing movement efforts rather than duplicative.

• Movement Strategy and Innovation
• Intergenerational Leadership Development
• Healing Justice and Sustainable Work Culture

What You’ll Be Doing

MIC is seeking a Finance & Grants Manager to support the development of a strong, sustainable internal financial and grantmaking infrastructure during a critical early phase of growth. Reporting to the Finance Director, this role will manage day-to-day financial operations in partnership with outsourced accounting teams, while also developing and administering MIC’s grantmaking processes and systems. The ideal candidate can toggle between financial details and grants administration, ensuring both operational integrity and grantee success. This is a unique opportunity to shape systems from the ground up in a collaborative, movement-centered environment. This is a full-time, exempt position starting as soon as possible.

Key Responsibilities

Finance Operations

• Collaborate with outsourced accountants to manage the general ledger, accounts payable/receivable, and monthly close processes
• Provide managerial support to the Finance Director in overseeing the financial operations of MIC
• Develop and monitor budgets and financial projections, including grant-specific budgets
• Allocate expenses to appropriate programs and grants; maintain and evolve the cost allocation framework
• Generate internal and external financial reports (e.g., budget vs. actuals, cash flow, grant spend-down)
• Produce and act on AP/AR aging reports
• Support the annual audit process and ensure financial compliance with federal, state, and funder regulations
• Support the Finance Director in managing contract and procurement matters, including developing, tracking, and coordinating formal processes
• Document and improve finance policies, procedures, and internal controls
• Manage payroll process in coordination with the outsourced PEO

Grants Management

• Build and manage MIC’s grantmaking lifecycle from pre-award to closeout
• Conduct applicant due diligence and ensure compliance with grant terms and reporting requirements
• Analyze grantee budgets and financial reports; identify risk and provide feedback
• Maintain accurate grant records and support the implementation of a grants management system
• Act as liaison with grantees on operational and financial matters, supporting learning and collaboration
• Work cross-functionally to align grantmaking operations with MIC’s broader goals and program strategies
• Track and manage all incoming grant funds to MIC, ensuring compliance with donor requirements, timely reporting, and accurate revenue recognition

Who You Are

• Strong alignment with MIC’s mission, values, and culture
• 5+ years of experience in nonprofit finance, grantmaking, or a related role involving budget management, compliance, or financial systems
• Design and implement MIC’s grantmaking infrastructure, including systems, workflows, and policies, with an emphasis on equity and grantee support; manage the full grantmaking lifecycle from pre-award to closeout
• Knowledge of nonprofit compliance requirements and financial regulations
• Experience overseeing or partnering with accounting professionals/vendors
• Proven ability to work independently and take initiative in a fast-paced, evolving environment
• Comfortable navigating ambiguity and building systems while delivering day-to-day work
• Highly organized with strong attention to detail and analytical skills
• Demonstrated ability to direct the work of others
• Excellent communication skills — able to translate financial concepts clearly to non-financial audiences
• Experience working with remote or distributed teams
• Strong emotional intelligence and ability to build relationships virtually with high capacity for collaboration
• Communicates clearly, kindly, and proactively with internal and external stakeholders
• Excellent written and verbal communication

Preferred Qualifications

• Experience with Sage Intacct, Bill.com, Expensify, or similar platforms
• Familiarity with fund accounting, GAAP, and grant tracking tools
• Previous experience in non-profit development
• Experience with social justice or movement-based organizations is a plus

Benefits

As for benefits with MIC, here is a summary of current benefits:

• Paid Time Off: 15 days of vacation, 12 sick days per year, and a generous paid family leave policy
• Paid Holidays: 21 days total including a 10-day Winter Break overlapping with Christmas and New Year’s Day, plus 4 Floating Holidays
• Retirement Plan: MIC contributes 5% of salary to a retirement plan with immediate vesting
• Health Coverage: 100% medical, dental, and vision insurance, including dependent coverage. Employees pay 20% of dependent coverage. Benefits begin on the first day of employment. PPO option available

Benefits are subject to change over the organization’s lifespan. We will update employees accordingly.

This is a full-time, exempt position starting as soon as possible. This role is remote; however, the candidate must be in California.

Movement Innovation Collaborative is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage those who see alignment with our mission and believe they have the relevant skills and experience to apply. We commit to providing an inclusive work environment where everyone is treated with fairness, dignity, and respect.