Finance and Donor Compliance Manager

Canadian Partnership for Women and Children; Old Toronto; On-site; CAD 60,000 - 80,000; Full time

Job description

Job Title: Finance and Donor Compliance Manager

Report To: Finance and Administration Director

Location: Toronto (Hybrid) or remote from elsewhere in Ontario or Quebec

Job Type: Full-Time, 1-year contract with a possibility of extension (sick leave coverage).

Start Date: September 2024

Work Hours: 37.5 hours per week. *(Flexibility is required to work outside regular office hours if needed.)

ABOUT ACTION AGAINST HUNGER

Founded in 1979, Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. Our mission is to save the lives of severely malnourished children while helping communities become self-sufficient. Recognized as a world leader in the fight against malnutrition, Action Against Hunger has pursued its vision of a world without hunger for almost four decades, combating hunger in emergency situations of conflict, natural disasters, and chronic food insecurity. With more than 8,000 staff in nearly 50 countries, our programs in nutrition, food security, livelihoods, water, sanitation, and hygiene, reach more than 20 million people each year.

ABOUT ACTION AGAINST HUNGER CANADA

With an annual Budget of $46million and a staff strength of nearly 40 people, Action Against Hunger Canada (est. in 2006) works tirelessly in the fight against hunger globally through our specialized nutrition technical programs that build the knowledge and skills of nutrition and public health professionals worldwide for the detection, treatment and prevention of malnutrition. We are a leading recipient of funding from Global Affairs Canada (GAC) and advocate for changes to policy and practice in support of better nutrition and increased food security.

ABOUT THE ROLE

The Finance and Donor Compliance Manager will serve as a primary point of contact for institutional donor compliance-related matters within the organization. It involves financial administration of donor contracts and agreements, design of effective financial tools, systems, and processes as well as delivery of expert advice to internal stakeholders for ensuring accurate project budgeting, tracking, reporting, and auditing throughout the project life cycle. The role also focuses on driving continuous improvements and developments in financial management of donor awards necessary for securing new institutional funding.

JOB RESPONSIBILITIES

Donor Compliance and Contracting

• Act as the primary point of contact for donor compliance-related matters as well as provide advice and guidance according to the best practices and regulations of Global Affairs Canada.
• Compile and centralize information and guidance on donor compliance rules and expectations within Action Against Hunger Canada.
• Collaborate, cooperate, and liaise with financial counterparts across the Action Against Hunger International Network.
• Provide guidance to project and financial teams for the successful navigation of Global Affairs Canada budgetary and compliance requirements.
• Review donor contracts to highlight risks and considerations and proactively work across departments and with all team members to ensure they are understood and addressed.
• Support program staff with preparation and review of contracts and sub-contracts.
• Provide guidance on the eligibility of costs based on individual donor contracts.
• Develop tools, systems, and processes (including standardized templates) to enable tracking of project costs and forecasts.
• Lead budgeting, forecasting processes, and financial planning with Project Managers for existing projects, amendments, and new project proposals.
• Organize and lead budget follow-up meetings with Project Managers and highlight concerns and constraints in the financial management of projects.
• Ensure salary and other fixed costs allocations are optimized as part of the budgeting process.
• Provide overall quality control on project budgets and financial reports.
• Prepare, review and/or validate accurate and timely institutional donor reports in accordance with contract agreements.
• Support the development and maintenance of a financial records management system for Action Against Hunger Canada’s project teams, ensuring smooth project implementation.
• Analyze key trends and identify points of attention regarding financial management and donor compliance within Action Against Hunger Canada teams, to determine needs for additional capacity building and support.
• Assist with preparing monthly actual vs budget reports for all departments as needed.

Audit

• Actively participate in project audits and year-end external audits as required.
• Drive the follow-up process at the conclusion of an audit to ensure that all commitments are met.
• Facilitate continuous improvement for all tools and processes based on audit learnings.

General and Administrative

• Assist the Finance and Administration Director in establishing and achieving departmental and organizational objectives.
• Collaborate with Action Against Hunger Canada team members and the International Network.
• Travel to Action Against Hunger field locations as required.
• Attend planning sessions, team meetings and annual performance reviews as required.
• Ensure an ongoing process of personal professional development and learning.

Requirements

CORE COMPETENCIES

• Collaboration: Collaboration involves effectively working with others, being a team player, and enhancing the quality of work by contributing effectively to others’ efforts.
• Communication: Communication is the ability to convey and receive information clearly and effectively with the consideration of the audience and their points of view.
• Flexibility and Adaptability: Flexibility and Adaptability is the ability to swiftly adapt one’s behaviour to meet the evolving demands of a dynamic work environment.
• Initiative: Initiative is the ability to assess situations, address conflicts, and proactively act on future opportunities or problems.
• Integrity and Trust: Integrity and Trust is the demonstration of respect, honesty, and transparency in all interactions to earn and maintain credibility and confidence.

QUALIFICATIONS AND EXPERIENCE

• A university degree in a related field.
• Five years of experience in the financial management of project grants.
• CGA, CMA or CPA designation or equivalent in studies or experience (would be considered a strong asset).
• Previous experience with an international NGO (direct experience in the field would be considered a strong asset).
• Demonstrated project cycle management experience with the financial management of project grants.
• Demonstrated experiences working with donors’ compliances (GAC, USAID, SIDA).

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

• Bilingual – French and English.
• Demonstrated ability to initiate and follow up on recommendations for improvements that result in financial efficiency and improved performance.
• Solid knowledge of Electronic Financial Systems and MS Office Applications, with extensive understanding of Excel.
• Ability to multi-task, establish and manage priorities of tasks and time management and strong organizational skills.
• Collaborative and consultative approach toward problem-solving.
• Ability to navigate complexity and convene team members across departments.
• Natural ability to teach and share knowledge with others to grow their skills and expertise.
• Strong verbal and written communication skills including demonstration of cultural awareness, diplomacy, and tact.

WORK CONDITIONS

• Office setting or work from home.
• Required to be seated whilst completing computer and desk-based tasks for long periods.
• May be required to work irregular business hours, particularly in times of crises and emergencies.

At Action Against Hunger Canada, we are dedicated to cultivating a diverse and inclusive workplace. We actively welcome applications from individuals from BIPOC communities, LGBTQ2S+ communities, persons with disabilities, and other equity-deserving groups.

If you are interested in this position, please apply by September 4, 2024

BENEFITS

• Vacation: 1-2 years: 3 weeks, 2-4 years: 4 weeks, 5+ years: 5 weeks
• Comprehensive Health Insurance Plan (after 3 months of employment)
• Retirement Savings Plan (after 1 year of employment)