Finance and Documentation Coordinator

The Winnipeg Foundation; Winnipeg; On-site; CAD 43,000 - 55,000; Full time

Job summary

A charitable organization in Winnipeg is seeking a Finance and Documentation Coordinator to manage fund files and legal agreements. The role supports the Finance team and requires attention to detail, proficiency in Microsoft Office, and an administrative diploma. The position offers competitive salaries and a comprehensive benefits package, emphasizing work-life balance and diversity.

Benefits

Health and dental benefits

Pension program

Professional Development opportunities

Qualifications

• 1-3 years of experience in office administration is an asset.
• High attention to detail with good proofreading and editing skills.
• Ability to work with and maintain confidential and sensitive information.

Responsibilities

• Deliver essential administrative support by maintaining fund files.
• Prepare reports and manage documents for compliance.
• Assist the Finance team with general administrative tasks.

Skills

Proficient in Microsoft Office Suite

Attention to detail

Organizational skills

Ability to multitask

Effective communication

Education

Diploma in office or business administration

Tools

Adobe Pro

Job description

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The Winnipeg Foundation provided pay range

This range is provided by The Winnipeg Foundation. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$43,600.00 / yr - CA$54,500.00 / yr

Direct message the job poster from The Winnipeg Foundation

Recruitment| Employee Relations| Benefits Administrator | DEIB Champion - People and Culture Advisor at The Winnipeg Foundation

The Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about For Good. We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community Forever. Formed in 1921, we are proud to be the first community foundation in Canada. Our vision is ‘a Winnipeg where community life flourishes for all.’

The Foundation is committed to work / life balance and diversity both within the organization and in its work with the community.

We are currently recruiting for the role of

Finance and Documentation Coordinator – (Permanent – Full-time)

Our Values

Our Core Competencies

• Critical Thinking and Decision Making

The Role :

The role is centred on delivering essential administrative support by systematically maintaining and organizing fund files and legal agreements. This involves preparing detailed reports and managing key documents to ensure strict compliance with established policies and regulations. Although this position is not primarily accounting-focused, it may entail a range of general accounting administrative tasks. In addition, the role includes providing comprehensive administrative assistance to the Finance team, contributing to the smooth operation and efficiency of financial processes.

Core Areas of Responsibility :

Fund Setup and Administration

Set up and maintain fund records

Create and maintain associated digital and paper fund files with responsibility for records management in accordance with record retention policies.

Ensure timely and accurate filing of documents and internal records

Coordinate with relevant team members to ensure fund information is accurate and current

Respond to internal inquiries related to fund files

Execute fund routing process (approval workflows)

Prepare reports for the Board and Management related to fund administration

Legal Administration

Prepare standard legal agreements from pre-approved templates

Assist with the drafting of various legal documents and general correspondence

Review and revise format, spelling and grammar on final documents

Prepare and send documents for signature and tracking their status

Track deadlines and keep calendars up to date

Organize legal documents (paper and electronic), ensuring proper filing and version control

General Administration :

Prepare agendas and minutes for the Boards of sub-entities of The Winnipeg Foundation

Attend internal committees as requested

Support other administrative functions as requested

About You : If your background looks different from below, in your cover letter, tell us why you would be a good fit!

Education and Experience

Diploma in office or business administration

1-3 years of experience in office administration is an asset

Skills and Abilities

Proficient in Microsoft Office Suite, especially Word.

Proficiency in Adobe Pro or document automation tools is an asset.

High attention to detail with good proofreading and editing skills

Proficient verbal and written communication skills

Ability to work with and maintain confidential and sensitive information

Efficient time-management

Excellent organizational skills and attention to detail

Ability to work well in a team as well as independently

Ability to work under pressure and meet deadlines

Ability to multitask and operate multiple applications

What We Offer :

Starting salary in the range of $43,600 - $54,500

A comprehensive benefit package including health and dental benefits

A Health Spending Account

Access to Consult + (Virtual Doctor Service)

EFAP program available to employees and family members

Pension program starting at six months of employment

Vacation starts at three weeks per year

Maternity / Parental Leave Top Up

Professional Development opportunities

Applications, including a resume and a cover letter, should be submitted by July 25, 2025 . All applications must be submitted at https : / / careers.risepeople.com / the- winnipeg-foundation / en.

Applicants who do not fully satisfy all the essential requirements are also encouraged to submit their applications for this position. We firmly believe in the potential for diverse perspectives, skills and experience to enrich our team and contribute to The Foundation’s overall success.

The Recruitment Process

As part of The Foundation’s value for being transparent, the following are the stages of our recruitment process :

Job posting (2 weeks in circulation)

Phone screening (conducted after the closing date; duration : 2 weeks)

First in-person interview (conducted within 2 weeks after phone screening interviews)

Second in-person interview (within 2 weeks after the first interview)

During the recruitment process, prospective candidates will be expected to provide specific examples of situations where they have demonstrated The Foundation's values and core competencies.

The Winnipeg Foundation is committed to an inclusive, barrier-free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.

Note : If you would like to discuss an accommodation or have difficulty submitting your application via the portal, please email [e-mail] for support.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Non-profit Organizations

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