Finance Administrator

InsideHigherEd; Windsor; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading educational institution in Canada is seeking a Finance Administrator to manage financial administration for research grants. Key responsibilities include processing financial transactions, ensuring compliance with guidelines, and preparing reports. The ideal candidate will have an advanced diploma in accounting, at least three years of related experience, and proficiency in MS Office and SAP systems.

Qualifications

• Three years of related experience in a university setting.
• Experience with financial and payroll transactions.
• Knowledge of financial and research guidelines.

Responsibilities

• Process financial and payroll transactions.
• Communicate financial guidelines and ensure compliance.
• Prepare progress reports for funders.

Skills

Financial transactions processing

Reconciliation

Communication

Organizational skills

Attention to detail

Problem-solving

Education

Advanced College Diploma in accounting/business

Tools

MS Office Suite

SAP systems (FIS, HRIS, RIS)

Job description

Finance Administrator

Date Posted : 08 / 06 / 2025

Req ID : 44639

Faculty / Division : Temerty Faculty of Medicine

Department : Office of the Vice Dean, Research & Health Science Education

Campus : St. George (Downtown Toronto)

Position Number : 00058296

Description : About us :

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine is a leader in research and education, spanning clinical medicine, basic science, and rehabilitation sciences.

Your opportunity :

The Office of the Vice Dean oversees research for the faculty and collaborates with hospital research institutes for clinical research, including grant development, funding administration, and research metrics reporting.

As Financial Administrator, you will manage financial administration for research grants and operational accounts, coordinate payroll for trainees and research staff, monitor transactions, and maintain records. Your organizational skills and attention to detail will be vital.

Your responsibilities will include :

1. Processing financial and payroll transactions such as AP / AR, reimbursements, journal entries, etc.
2. Interpreting and communicating financial guidelines, ensuring compliance with university and grant agency policies.
3. Tracking research accounts and preparing progress reports for funders.
4. Investigating discrepancies and advising on funding utilization.
5. Reviewing payroll reports and reconciling financial statements.

Essential Qualifications :

• Advanced College Diploma (3 years) in accounting/business or equivalent experience.
• At least three years of related experience, preferably in a university setting.
• Experience with financial and payroll transactions, reconciliations, and analysis.
• Knowledge of financial and research guidelines.
• Proficiency with MS Office Suite and SAP systems (FIS, HRIS, RIS) or similar.
• Excellent communication and interpersonal skills.
• Strong organizational skills, ability to multi-task and prioritize under pressure.
• Attention to detail and accuracy.
• Initiative, resourcefulness, and good judgment in dealing with stakeholders.

Desired Attributes :

• Meticulous, organized, problem solver, team player.

Closing Date : 08 / 20 / 2025, 11:59 PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 09, $67,916 to $86,855 annually, subject to job evaluation and pay equity protocols.

Job Category : Finance / Budget / Planning / Audit

Recruiter : Sharon Hung

Lived Experience Statement

Applicants from Indigenous, Black, racialized, 2SLGBTQ+ communities, persons with disabilities, and other equity groups are encouraged to apply. Lived experience will be considered as applicable.

Diversity Statement

The University values diversity and inclusion, encouraging applications from diverse backgrounds and experiences, recognizing their importance to our academic mission.

During your application, you will be asked to complete a voluntary Diversity Survey. For more info, visit http://uoft.me/UP.

Accessibility Statement

The University is committed to accessibility and accommodations for applicants with disabilities. Contact [e-mail] for assistance at any stage.

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