Finance Administrator

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A prominent educational institution in Toronto is seeking a Financial Administrator for the Office of the Vice Dean, Research & Health Sciences Education. This role involves financial administration of research grants, payroll coordination, and compliance with financial guidelines. Ideal candidates have a background in accounting or business, excellent organizational skills, and a minimum of three years' experience. The position offers a competitive salary and a full-time commitment.

Qualifications

• Minimum three years' related experience in a University setting.
• Experience processing financial and payroll transactions.
• Ability to professional communicate complex financial procedures.

Responsibilities

• Processing financial and payroll transactions.
• Communicating financial guidelines and ensuring compliance.
• Tracking research accounts and preparing reports.

Skills

Organizational skills

Attention to detail

Communication skills

Financial processing

Relationship building

Education

Advanced College Diploma (3 years) in accounting or business

Tools

SAP systems

MS Office Suite

Job description

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Date Posted: 08/06/2025
Req ID: 44639
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Vice Dean, Research & Health Science Education
Campus:St. George (Downtown Toronto)
Position Number: 00058296

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Office of the Vice Dean, Research & Health Sciences Education oversees research undertaken for the Temerty Faculty of Medicine and coordinates with its counterparts at the affiliated hospital research institutes for clinical research. This includes grant proposal development, administering internal funding allocations, collecting and reporting on research productivity metrics, and managing core research facilities.

As Financial Administratorr, you will support the day-to-day financial administration of research grants and operating accounts for our department. You will work closely with our administrative team to provide a broad range of financial services and support, including coordination of payroll processing for trainees and casual research staff, posting and monitoring financial transactions, and maintaining payroll and financial records. Your enthusiasm, superior organizational skills and attention to detail will contribute to our success.


Your responsibilities will include:

• Processing financial and payroll transactions such as AP/AR, expense reimbursements, journal entries, and more
• Interpreting and communicating financial guidelines and procedures, ensuring adherence to granting agency and University guidelines and procedures
• Tracking and monitoring research accounts and preparing progress reports for granting agencies
• Investigating discrepancies and making recommendations on the utilization of research funding
• Reviewing payroll distribution reports and preparing and reconciling monthly financial reports

Essential Qualifications:

• Advanced College Diploma (3 years) with training in accounting and/or business or acceptable combination of equivalent experience
• Minimum three years' related experience preferably in a University setting, or equivalent environment
• Demonstrated experience processing financial and payroll transactions and preparing financial reconciliations, analyses and recommendations
• Experience interpreting and applying financial and research guidelines and procedures
• Experience compiling, sorting and organizing financial data
• Experience providing research grant information and fielding inquiries
• Experience liaising and building relationships with internal and external stakeholders
• Advanced proficiency with MS Office Suite
• Proficiency with SAP systems, including Financial Information System (FIS), Human Resources Information System (HRIS), and Research Information System (RIS), or similar systems
• Excellent communication (written and verbal) and interpersonal skills
• Strong organizational skills and an ability to work in a high volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure
• Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations
• Ability to professionally communicate complex financial procedures
• Accuracy and attention to detail are crucial
• Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines
• Demonstrated initiative, resourcefulness, and self-motivation
• Ability to exercise good judgment and tact in dealing with faculty members, students and staff

To be successful in this role you will be:

• Meticulous
• Organized
• Team player

Closing Date: 08/20/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please [e-mail] .