Finance Administrator

InsideHigherEd; Ottawa; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading educational institution in Ontario seeks a Finance Administrator to support financial management of research grants and departmental accounts. The role requires processing financial transactions, monitoring research accounts, and ensuring compliance with university policies. Ideal candidates will have an Advanced College Diploma with 3 years of experience in a similar role, particularly in a university setting. This full-time position offers a starting salary of $67,916 with potential growth.

Qualifications

• At least three years' related experience, preferably in a university setting.
• Experience with financial and payroll transactions, reconciliations, and analyses.
• Knowledge of financial and research guidelines and procedures.

Responsibilities

• Processing financial transactions such as AP / AR, reimbursements, journal entries.
• Interpreting and communicating financial guidelines, ensuring compliance.
• Monitoring research accounts and preparing reports for funding agencies.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Problem solving

Self-motivated

Education

Advanced College Diploma (3 years) in accounting/business

Experience in a university setting

Tools

MS Office

SAP systems (FIS, HRIS, RIS)

Job description

Finance Administrator

Date Posted : 08 / 06 / 2025

Req ID : 44639

Faculty / Division : Temerty Faculty of Medicine

Department : Office of the Vice Dean, Research & Health Science Education

Campus : St. George (Downtown Toronto)

Position Number : 00058296

Description : About us :

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in research and education in clinical medicine, basic science, and rehabilitation sciences.

Your opportunity :

The Office of the Vice Dean, Research & Health Sciences Education oversees research for the Temerty Faculty of Medicine, coordinating with hospital research institutes for clinical research, grant proposals, funding allocations, and research metrics.

As Financial Administrator, you will support financial management of research grants and departmental accounts, working with the administrative team to process payroll, monitor transactions, and maintain records. Your organizational skills and attention to detail will be vital.

Your responsibilities will include :

• Processing financial transactions such as AP / AR, reimbursements, journal entries
• Interpreting and communicating financial guidelines, ensuring compliance with university and granting agency policies
• Monitoring research accounts and preparing reports for funding agencies
• Investigating discrepancies and advising on fund utilization
• Reviewing payroll reports and reconciling financial statements

Essential Qualifications :

• Advanced College Diploma (3 years) in accounting/business or equivalent experience
• At least three years' related experience, preferably in a university setting
• Experience with financial and payroll transactions, reconciliations, and analyses
• Knowledge of financial and research guidelines and procedures
• Proficiency in MS Office and SAP systems (FIS, HRIS, RIS) or similar
• Excellent communication and interpersonal skills
• Strong organizational skills and ability to multitask under pressure
• Attention to detail and accuracy
• Ability to interpret guidelines and communicate complex procedures professionally
• Self-motivated, resourceful, and able to exercise good judgment

To be successful in this role you will be :

• Meticulous
• Organized
• Problem solver
• Team player

Closing Date : 08 / 20 / 2025, 11:59 PM ET

Employee Group : USW

Appointment Type : Budget - Continuing

Schedule : Full-Time

Pay Scale Group & Hiring Zone :

USW Pay Band 09, with an annual salary starting at $67,916, progressing to a maximum of $86,855. Pay scale is subject to determination under the Job Evaluation / Pay Equity Maintenance Protocol.

Job Category : Finance / Budget / Planning / Audit

Recruiter : Sharon Hung

Lived Experience Statement

Members of Indigenous, Black, racialized, 2SLGBTQ+ communities, persons with disabilities, and other equity groups are encouraged to apply. Lived experience will be considered in the selection process.

Diversity Statement

The University of Toronto values diversity and inclusion, encouraging applications from all backgrounds to strengthen our community. Applicants committed to equity, diversity, and inclusion are especially welcomed.

Applicants will be asked to complete a voluntary Diversity Survey, with confidential, aggregated results used for planning purposes. More info at http://uoft.me/UP.

Accessibility Statement

The University is committed to accessibility and will provide accommodations during the application process upon request. Contact [e-mail] for assistance.

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