Finance & Administrative Manager

Morson Canada; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading finance firm in Woodbridge, ON, is seeking a Finance and Administrative Manager. The role involves overseeing accounts payable and receivable, financial reporting, supporting the company president, and maintaining the ISO 9001 program. Candidates should excel in multitasking, have strong administrative skills, and be ready for an in-office environment. Competitive salary range from $60,000 to $80,000 plus benefits is offered.

Responsibilities

• Daily processing of supplier invoices and ensuring approvals.
• Tracking outstanding customer invoices and making collection calls.
• Account reconciliations and monthly/quarterly financial reports.
• Preparing financial reports for investors.
• Maintaining ISO 9001 Program and participating in audits.
• Ensuring projects adhere to ISO 9001 processes.
• Answering calls and inquiries from customers and suppliers.
• Coordinating Employee Health & Safety and training programs.
• Assisting in tracking ongoing and upcoming customer projects.
• Supporting various departments, including Accounting and Marketing.
• Overseeing shipping and receiving documentation.
• Drafting letters, expense reports, and maintaining logs.
• Scheduling meetings and managing events.

Job description

Role: Finance and Administrative Manager

Salary Range: $60,000 - $80,000 + benefits program

Work Location: Woodbridge, ON - in office daily with flexible hours

Start Date: Immediate

Roles and Responsibilities:

1. Accounts payable – daily processing of supplier invoices, ensuring approvals and timely payments.
2. Accounts receivable – tracking outstanding customer invoices, making collection calls, and ensuring credit policy compliance.
3. Financial reporting – account reconciliations, monthly/quarterly reports, year-end external reporting, and support for tax filings including HST, corporate income tax, and payroll remittances, in collaboration with external CPA and tax advisors.
4. Support to company President – preparing financial reports for investors and assisting with external media, communication, legal, and compliance matters.
5. ISO 9001 Program – maintaining, updating, and participating in annual audits.
6. Project tracking – ensuring projects adhere to ISO 9001 processes, including preparing quotes, receiving/shipping, closing dockets, and purchase orders.
7. Business support – answering calls and inquiries from customers and suppliers.
8. Employee programs – coordinating and documenting Employee Health & Safety and Technical Training Programs, updating ISO 9001 training matrix.
9. Project management support – assisting the 3D Application Engineering/Technical Services group in tracking ongoing and upcoming customer projects to meet deadlines.
10. Administrative support – supporting Accounting, Technical Services, Sales, and Marketing departments.
11. Shipping and receiving – overseeing documentation and coordination with third-party shippers and customers.
12. Communication and records – drafting letters, faxes, expense reports, purchase orders, and maintaining employee vacation/sick logs.
13. Meeting and event coordination – scheduling meetings, planning events, managing travel, and setting up training courses for the technical team.