Finance & Accounting - Accounts Payable Coordinator

OTIP (Ontario Teachers Insurance Plan); Southwestern Ontario; Hybrid; CAD 48,000 - 66,000; Full time

Benefits offered by this job

Defined benefit pension

Education/licensing fees covered

LinkedIn Learning

Hybrid work options

Career advancement opportunities

Job summary

OTIP Group of Companies is hiring an Accounts Payable Coordinator to manage invoicing, payables, and related reconciliations in a hybrid work environment in Canada. Reporting to the Assistant Manager, Accounts Payable, you will process payments, analyze discrepancies, and support relationships with internal and external stakeholders.

The role requires at least one year in Accounts Payable and introductory accounting coursework, with strong Excel skills and familiarity with AI tools.

Qualifications

• Minimum one-year post-secondary education including introductory accounting courses.
• At least one year of experience in Accounts Payable.
• Advanced knowledge of Microsoft Office Suite; knowledge of Microsoft D365 is an asset.
• Comfortable using AI-enabled productivity tools to improve efficiency and accuracy.
• Strong attention to detail and timely processing.
• Excellent communication and ability to work with internal/external stakeholders.
• French language skills are an asset.

Responsibilities

• Process daily accounts payables timely and accurately with required approvals.
• Analyze discrepancies and ensure accuracy prior to payment.
• Provide support to trade and broker trust payables.
• Develop and maintain relationships with internal and external stakeholders.
• Sort, deliver and mail cheques and remittance advices and match to invoices.
• Enter information into sub-ledger schedules to prepare monthly reconciliation.
• Perform monthly reconciliations of sub-ledgers to the general ledger.
• Ensure security through regular database backups and internal controls.
• Assist with prepaid payments processing and year-end documentation.
• Prepare and process EFT payment files.
• Identify opportunities for process efficiencies and participate in digital initiatives.
• Perform other duties as assigned.

Skills

Microsoft Office

AI productivity tools

Attention to detail

Time management

Communication skills

Accounts Payable experience

Education

Post-secondary education with introductory accounting courses

Tools

Microsoft D365

Job description

Who We Are

With every job, there’s always the question of “why”. Why join a company? Why be part of their mission? Here, the why is easy. It’s because at some point, we’ve all needed someone there for us.

About OGC & Role Summary

At the OTIP Group of Companies (OGC), we believe that something special happens when employees feel valued for the work they do, supported as the people they are, and included in the very fabric of the organization: they bring their best to work every day. And that's why we mean it when we say we put our people at the centre of everything we do. Join us as we grow our way into a future that reimagines what it means to deliver meaningful benefits support and service.

Reporting to the Assistant Manager, Accounts Payable, the Accounts Payable Coordinator is responsible for paying invoices, verifying and processing payable transactions, preparing journal entries and completing reconciliations.

What You’ll Do

• Processes daily accounts payables timely and accurately. This includes obtaining approval from management or the business to issue payments, handling adjustments, and preparing corresponding journal entries and reports.
• Analyzes discrepancies, ensures errors are corrected, and confirms accuracy prior to payment.
• Provides support to trade and broker trust payables.
• Develops and maintains strong relationships with internal and external stakeholders.
• Sorts, delivers and mails information including cheques and remittance advices, and matches cheques to paid invoices for signing.
• Obtains, analyzes, and enters all information into the sub-ledger schedules to prepare monthly reconciliation of receipts and disbursements
• Performs monthly reconciliations of sub-ledgers to the general ledger
• Secures financial information through regular database back-ups and follows internal accounting controls to maintain financial security
• Assists with processing and tracking of prepaid payments, including preparing monthly journal entries, and year end documentation.
• Prepares and processes electronic funds transfer (EFT) payment files.
• Identifies opportunities for process efficiencies and implements changes.
• Participates in digital transformation projects.
• Performs other duties within competence, as assigned.

Let’s Talk About You

• A minimum of one-year post-secondary education (training) including introductory accounting courses.
• A minimum one-year experience working in Accounts Payable.
• Advanced knowledge of Microsoft Office Suite applications; knowledge of Microsoft D365 is considered an asset.
• Comfortable using AI-enabled productivity tools to improve efficiency and accuracy.
• Self-starter who demonstrates initiative and thrives in a fast-paced environment.
• Excellent attention to detail to ensure accurate and timely processing.
• Superior time management and organizational skills to manage competing priorities and meet tight deadlines.
• Exceptional communication skills and a demonstrated ability to deal effectively with all levels of internal and external stakeholders.
• The demonstrated ability to collect, compare and analyze all information and figures, while using creative and strategic approaches to solve complex problems and concepts.
• The ability to communicate in French is considered an asset.

Working Conditions

• General office environment.
• May be required to work overtime.

Salary Range: Min: $47,649 to $65,573

This position offers a competitive salary along with rewarding bonuses that recognize your dedication.

At the OTIP Group of Companies (OGC), we value transparency and take multiple factors into account when determining your starting salary, including your skills, experience, and alignment with the role as well as internal equity, while positioning you for continued growth and recognition over time.

Some Of The Perks We Offer

• Defined benefit pension plan for a financially confident retirement
• 100% coverage of approved continuing education and licensing fees
• Access to a wealth of learning resources, including LinkedIn Learning for professional development
• Flexible work-from-home and hybrid options
• Unlock your potential with opportunities for advancement

The OTIP Group of Companies (“OGC”) is a group of affiliated organizations operating under a shared purpose and values. OGC is comprised of Ontario Teachers Insurance Plan (OTIP), Curo Claims Services, and Orbit Insurance Services.

Candidate communications may refer to OGC when referencing any of the affiliated organizations applied to.

This recruitment process uses artificial intelligence tools to assist with screening and assessing applications. All hiring decisions include human review.

OTIP and its group of companies strive to create an accessible and inclusive work environment where everyone is treated with respect and dignity. Upon individual request, we will endeavor to remove any barrier to the recruitment and selection processes and provide accommodations for persons with disabilities.

As a business, we protect what matters most to our members. As an employer, we value what matters most in our workplace. Together, this includes fostering a diverse, equitable and inclusive environment for all. We are committed to learning and evolving so we can continue to celebrate what makes us special. You are who you are, and our differences are what make us unique.

We are an equal opportunity employer and encourage applications from all qualified individuals. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.