Filing and Administration Clerk (Summer Student), People & Culture

Kinark Child & Family Services; Markham; On-site; CAD 30,000 - 60,000; Full time

Job summary

Kinark Child & Family Services seeks a motivated Filing and Administration Clerk for a Summer Student position at their Markham office. The role involves managing personnel files and paperwork for the People & Culture team. Ideal candidates will have strong organizational skills, attention to detail, and a proficiency in Microsoft Office Suite, contributing to meaningful service for youth in Ontario.

Benefits

Employee Wellness Program

Extensive Educational and Training Opportunities

Supportive work environment with regular supervision

Qualifications

• Requires high school education.
• Strong time management and organizational skills.
• Proficiency with Microsoft Office Suite, especially Excel.

Responsibilities

• Create and maintain personnel files and track electronic paperwork.
• Support document requests and report on filing progress.
• Manage inventory of files and maintain efficient filing system.

Skills

Time management

Organizational skills

Analytical skills

Detail-oriented

Communication skills

Education

High school education

Tools

Microsoft Office Suite

Job description

Filing and Administration Clerk (Summer Student), People & Culture - (1353)

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite atwww.kinark.on.ca

We currently have an opportunity for:

Position Title

Filing and Administration Clerk (Summer Student), People & Culture

Program Lists

Kinark Child & Family Services -> Head Office

Location

Markham, ON L3R 5X5 CA (Primary)

Reg/Temp

Temporary

Start Date

July 7, 2025

Temporary End Date

August 29, 2025

Full/Part Time

Full-Time

Relief

No

Other Employee Classification (if applicable)

Total # of hours per week

35

# of Positions

1

Close Date

Job Description

What we offer:

• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback

Job Summary:

Reporting to the Manager, Employee Experience (People and Culture), the Admin filing clerk position will be responsible for reconciling the filing backlog with Performance Management, and updating and maintaining existing personnel files.

Filing and Administration Clerk (summer student Job) duties and responsibilities:
• Create and maintain personnel files for employees with their Performance Management records
• Track and manage all the incoming electronic paperwork and print copies for filing and distribution
• Support document requests from the People and Culture team
• Tracking and reporting on filing progress
• Manage file access requests and keep logs
• Maintain an efficient filing system
• Adhere to policies and procedures for personal data protection
• Monitor and manage inventory of files and supplies; report shortages and replenish as needed
• As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room
• Perform audit of files and reconcile deficiencies

Qualifications:
• Requires high school education**
• Strong time management, organizational and analytical skills
• Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
• Proficiency with Microsoft Office Suite – specifically Excel, along with a willingness and ability to learn other software programs as required
• Excellent oral and written communication skills
• Ability to work in a fast-paced environment

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate.

Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [e-mail] [phone].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.