Field Office Administrator

Pembina Pipeline Corporation; Whitecourt; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player in energy transportation is seeking a dedicated Administration professional for its Fox Creek location. This role involves supporting both Conventional Pipelines and Gas Services business units while fostering a culture of safety and compliance. The ideal candidate will bring office experience, preferably within the oil and gas sector, and possess strong communication and interpersonal skills. Join a company that values diversity and inclusion, offering a supportive environment where your contributions are recognized and rewarded. If you're ready to make a difference in a dynamic workplace, this opportunity is for you.

Benefits

Total rewards package

Community engagement opportunities

Volunteer opportunities

Qualifications

• Minimum 2-5 years office experience, preferably in oil and gas.
• Excellent communication and interpersonal skills required.

Responsibilities

• Support safety culture and prepare site access information.
• Complete goods and service receipts in SAP and monitor service delivery.
• Assist with onboarding new employees and corporate credit card reconciliation.

Skills

Communication Skills

Interpersonal Skills

Ability to Work Independently

Education

High School Diploma

Post-Secondary Business Administration

Tools

SAP

MS Office

SharePoint

Job description

Work Arrangement: At Office / Facility

Department: Field Administration Area

Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. Chances are, we do more than you think. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry.

We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Cultivating a positive employee experience and promoting a diverse and inclusive environment where our employees feel engaged, recognized and empowered is foundational to our ambition of being an employer of choice. Learn more about our values and strategy.

We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules that everyone should know and live by. Working for Pembina means working safely.

Overview:

Pembina Pipeline Corporation’s Fox Creek location is actively recruiting for an Administration, Field Office to join the team. Reporting to the Administration Supervisor, CBU Operations, the successful candidate will support both the Conventional Pipelines business unit (CBU) and Gas Services business (GBU) unit. This individual must be flexible and adaptable to change, as they will be expected to cross train on a variety of tasks in order to provide relief coverage.

Pembina's Conventional/Oilsands Business Units include a strategically positioned network of pipelines and related infrastructure, encompassing various hubs and terminals. This network facilitates the transportation of crude oil, condensate, and natural gas liquids across significant areas of Alberta, as well as parts of British Columbia, Saskatchewan, and North Dakota. Pembina ranks among Canada's largest operators of oil sands and heavy oil pipelines, and its Oil Sands business unit manages one of the most extensive merchant terminal operations in western Canada. These integrated assets enable us to offer long-term, dedicated transportation services to our customers.

The successful candidate must live within 50 km of Fox Creek, Alberta.

Responsibilities:

1. Support Pembina’s safety culture of "Zero by Choice" and the “Life Saving Rules”. To read more about our Life Saving Rules, visit pembina/safety;
2. Prepare and submit employee and/or contractor information for site access on shared sites;
3. Complete goods and service receipts in SAP;
4. Creation and editing of reports and documents utilizing SAP and BPC Reporting;
5. Route invoices for proper approval and payment;
6. Monitor the delivery of services to aid in tracking and forecasting expenditures;
7. Complete monthly forecasting updates utilizing BPC;
8. Adhering to important monthly financial deadlines;
9. Assist with corporate credit card reconciliation;
10. Provisioning: Onboarding new employees;
11. Other duties as requested;
12. Participate and support an equitable, diverse, and inclusive workplace.

Qualifications:

1. A minimum of Grade 12, High School Diploma with 2-5 years office experience preferably in the oil and gas industry;
2. Post-Secondary Business Administration is an asset;
3. Excellent communication and interpersonal skills;
4. Ability to work with minimal supervision;
5. SAP experience would be an asset;
6. Computer literate with specific knowledge of MS Office, Word, Excel and SharePoint.

The successful candidate must be legally able to work in the country of the position. Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check.

This position is scheduled to be posted until end of day: 05/07/2025. In rare circumstances, a position may be posted for less time if there has been significant interest in the role.

Our expectations are high, and our rewards reflect this: We treat our people well - whether it's through our total rewards package, community engagement or volunteer opportunities, all in an environment that is equitable, safe, respectful, inclusive and accessible.

We recognize that diverse perspectives and experiences fuel innovation and enrich our workplace culture. We firmly believe that every individual's unique background, identity and contributions contribute to our collective success. We encourage applications from individuals of all backgrounds and experiences. If you're contacted to set up an interview and you require accessibility accommodations, please let your Talent Acquisition Advisor know at that time.

We are a proud recipient of Canada's Top 100 Employers (2018-2022), Alberta's Top Employers (2014-2025) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.

No agency calls please.